| 1. | When is my session scheduled to take place? |
| | You can find your corporate presentation listing on the conference program page, by searching for your speaker's name in the complete listing of speakers, and links to their sessions. Or you may look at all the corporate presentations by using the corporate presentation link on the program page. |
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| 2. | Some details about my corporate presentation have changed. How do I let someone know about this? |
| | Any time you have changes of any kind, please notify Speaker Liaison
Leslie DeGrassi .
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| 3. | Will someone introduce this session? |
| | Each corporate presentation has been assigned a convener who will introduce the speakers for your session. The convener is also responsible for obtaining help in the event of malfunction of audio/visual equipment or other logistical challenges by going to the EDUCAUSE registration desk to summon assistance. |
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| 4. | What audio/visual equipment is available? |
| | All standard technology is listed below; we do not need to know what AV or network connection you plan to use for your session.
The following audio/visual equipment will be available:
One corded lavaliere microphone
One podium microphone
Projection screen and projector (at least 1024x768)
House sound patch for computer sound UPON REQUEST ONLY (see below)
EDUCAUSE-provided computers: Each meeting room will have a computer connected to the Internet and to a projector. The computers will have a floppy, CD, and DVD drive available, as well as USB ports. Microsoft Office (Word, Excel, PowerPoint, and Access), Internet Explorer, Netscape, Acrobat Reader, WinZip, Real Audio, and Windows Media Player will be installed.
Speakers should feel free to use their own laptops. However, if you are providing your own laptop for your presentation AND you require house sound from your computer, please e-mail Leslie DeGrassi with the answers to these questions BY SEPTEMBER 9:
Is your laptop a PC or a Mac?
Do you need house sound for your computer presentation?
If you have any special AV requests please contact
Leslie DeGrassi . |
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| 5. | Do I need to submit an audio/visual request? |
| | No audio/visual request form is required for this conference. However, if you will be providing your own laptop for your presentation, please e-mail Typically computer sound is patched through to the house sound system. That way it is picked up when the session is recorded for audiotapes. If you are using the EDUCAUSE-provided computer, it is not necessary to request that in advance. If you are providing your own laptop for your presentation, please e-mail Leslie DeGrassi with the answers to these questions BY SEPTEMBER 9:
Is your laptop a PC or a Mac?
Do you need house sound for your computer presentation?Leslie DeGrassi with the answers to these questions BY SEPTEMBER 9:
Is your laptop a PC or a Mac?
Do you need house sound for your computer presentation?
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| 6. | What software will be installed on the computers provided in the meeting rooms? |
| | Both the computers in the speaker staging room and those provided in the meeting rooms will have these applications installed. |
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| 7. | Is there a speaker room onsite where I can practice my presentation? |
| | Each speaker is strongly encouraged to check into the Speaker Staging Room (Meeting Room W102B of the Convention Center) well in advance of his/her presentation. |
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| 8. | Will I have access to speakers for sound from my computer? |
| | Typically computer sound is patched through to the house sound system. That way it is picked up when the session is recorded for audiotapes. It is not necessary to request that in advance. |
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| 9. | What if something goes wrong with the technology during my presentation? |
| | In the event of malfunction of audio/visual technology or other logistical challenges, the convener of your session has been instructed to step outside your meeting room and summon an EDUCAUSE staff member to help. Staff will also check each meeting room during the breaks between sessions. |
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| 10. | What if I need help connecting my computer to the projector and the Internet? |
| | It is expected that each speaker know how to use a projector with his/her computer, and that it is equipped with a standard VGA output. However, technical staff will check your meeting room before your session begins to make sure all is well.
If an Internet connection is vital to your presentation, please be prepared with contingency plans in the event that connectivity is lost.
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| 11. | How do I submit a speaker bio? How will it be used? |
| | Please review or submit a speaker's biographical information by updating or establishing anEDUCAUSE profile by October 3.
Your session convener will use this information in preparation of the introduction.This information will assist your session convener in preparing a brief introduction to your presentation, and will also be linked to your name on our Web conference program. |
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| 12. | How long should a speaker bio be? |
| | A bio of about 100 words is ideal. Please submit narrative text, with no bullets, please.
Here is an example of an effective bio:
Deborah Keyek-Franssen is the Lead IT Initiatives Coordinator at the University of Colorado at Boulder, where she plays a significant role in strategic planning and policy development for information technology infrastructure and programs. Recent projects include the fall 2001 educational technology strategic planning process; the campus-wide 2002 information technology strategic plan; and work on the next phase of ATLAS (the Alliance for Technology, Learning, and Society). Deborah completed her Ph.D. in German Literature at the University of Michigan, where she also earned a master's degree in Higher Education Administration from the Center for the Study of Higher and Postsecondary Education, and a graduate certificate in Women's Studies.
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| 13. | There are multiple presenters for our presentation. Can we submit the bios all together? |
| | Since each person’s bio is attached to his/her individual database record, it is necessary for each speaker to update or establish his or her EDUCAUSE profile separately by October 3. |
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| 14. | Will EDUCAUSE provide reimbursement for travel and lodging? |
| | No, corporate presentation speakers are responsible for securing and paying for their own travel and lodging. |
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| 15. | Who holds the copyright on my materials? |
| | Because you will retain the intellectual property rights for your paper or other materials related to your conference presentation, we ask that you place a copyright statement to that effect on your materials. We suggest that you use the following statement, which is consistent with EDUCAUSE's use of the material, as the first slide in a PowerPoint document, or on the first page of a word-processed, PDF, or HTML document:
"Copyright [your name] [year]. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author."
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| 16. | Is there a special registration fee for corporate speakers? |
| | EDUCAUSE provides ONE complimentary conference registration per corporate presentation. (Any extras such as guest meal tickets or preconference seminars are NOT complimentary.) Additional speakers may register as exhibitors if the company has a booth. If not, they must must register as attendees and pay the appropriate fee.
Please contact Leslie DeGrassi for instructions on obtaining the ONE free registration to which you are entitled.
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| 17. | Is there an EDUCAUSE 2005 PowerPoint template? Am I required to use it? |
| | An EDUCAUSE 2005 PowerPoint template is provided for your convenience, but use of the template is not required. |
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| 18. | I want to provide handouts to those attending my conference session. Is any EDUCAUSE support available? |
| | Unfortunately, EDUCAUSE will not be responsible for the receipt or production of any handout materials you may want to share with your audience. It is difficult to estimate the potential audience numbers for any track session, since attendees freely choose which sessions to attend. However, most people find that 100-150 copies are adequate.
If you wish to produce handouts in Orland, a FedEx Kinko's Business Center is located in the Convention Center:
Orange County Convention Center, Outside West Bldg. Hall C
E-mail: usa3996@fedexkinkos.com
Hours: 8AM – 5:00PM, 7 days a week
Phone: 407-363-2831
An alternative to handouts that is much appreciated by attendees is providing the address to a Web site where resources related to your session can be accessed after the conference. |
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| 19. | How many people will attend my corporate presentation? |
| | It isn’t possible to estimate potential audience numbers, since attendees freely choose sessions to attend. In general, corporate presentation meeting rooms will be set for 100 people. |
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| 20. | Will attendees evaluate my session? |
| | Conference attendees will complete online evaluations of the sessions that they attend, either at one of the e-mail kiosks onsite or their own computer after they return home. Speakers will receive summaries of the evaluations for their session in December. |
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| 21. | When is the breakfast for speakers and conveners? Am I required to attend? |
| | The continental breakfast for speakers and conveners will be held from 7:00 - 8:00 AM in Exhibit Hall West B1 on Wednesday, Thursday, and Friday mornings. You should only attend the breakfast on the morning of your presentation. You are encouraged to attend, since the convener of your session is required to be present and will want to meet you in advance of your session. |
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| 22. | I’ve heard that EDUCAUSE has a thank-you gift for speakers. How do I receive mine? |
| | EDUCAUSE is pleased to present track, corporate presentation, poster session, and featured speakers, as well as current issues roundtable moderators and constituent group leaders, a gift as a token of its appreciation for helping to make our conference a success. You will have an opportunity to pick up your gift at the speaker breakfast, or during registration desk hours at the Speaker Support desk in the EDUCAUSE 2005 registration area. |
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| 23. | Will my presentation be recorded? Where can I purchase recordings? |
| | Corporate presentations are not recorded. However, recordings of most track sessions and featured speaker sessions will be available for sale to conference attendees at the Conference Media Contractors table in the conference registration area during registration hours, and after the conference at Conference Media Contractors.
In addition, the audio will also be available in our post-conference proceedings which will be announced 6-8 weeks after the conference.
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