| 1. | What is a poster session? |
| | Poster sessions are informal, drop-in sessions that allow presenters to share their campus experiences with colleagues on a one-to-one basis. Poster presenters should be prepared to provide a brief verbal explanation of their experiences or applications that may be illustrated through a set of visuals attached to a large bulletin board or via laptops/screens, etc.
Each poster session will be provided a 6' skirted table in front of a 4' x 8' bulletin board, and we will provide elecrtricity and high speed wireless Internet access. They will be held in Ballroom 6E. Here are some pictures of last year's poster sessions. |
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| 2. | Some details for my poster session have changed. How do I let someone know about this? |
| | Any time you have changes of any kind, please notify Speaker Liaison Kerri Sherwood. |
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| 3. | When are poster sessions held? How can I find out which day mine will take place? |
| | You poster session will be held at 4:55 to 6:10 p.m. on either Wednesday, October 24 or Thursday, October 25. You can find your session listing on the conference program page, by searching for your name in the complete listing of speakers. |
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| 4. | How many people will attend my poster session? |
| | Last year about 6-700 attendees went through the hall on each day. |
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| 5. | What audio/visual equipment is available? |
| | Every poster session will have access to the following:
--Wireless 802.11b access: The connection speed will be sufficient for accessing and navigating Web and/or e-mail pages. The SSID for access will be EDUCAUSEAIR.
--Electricity: There will be one strip for every two tables, and if additional strips are needed, speakers can pick up them up during the setup day/time.
Additional A/V: If you need an Ethernet connection, please contact Kerri Sherwood . If you need addiontional A/V, please contact Davis A/V at:
Davis Audio Visual
2100 Clay Street
Denver, CO 80211
303-455-3343 (phone)
303-480-9818 (fax) |
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| 6. | What kind of connectivity is available in the poster session venue? |
| | Wireless 802.11b access will be available for all presenters. The connection speed will be sufficient for accessing and navigating Web and/or e-mail pages. The SSID for access will be EDUCAUSEAIR. We do not need to know in advance if you plan to use wireless.
Please let us know if you need a dedicated Ethernet line because your computers or equipment cannot use 802.11b wireless or you need to feature a specialized service such as videoconferencing. In this case, you will need to provide your own computer with a network card and RJ-45 jack. |
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| 7. | What if something goes wrong with the technology during my presentation? |
| | In the event of malfunction of audio/visual technology or other logistical challenge, please go to the check-in desk in the front of the poster session hall. An EDUCAUSE and Experient representative will be present in the hall during the entire event. |
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| 8. | Is there a cost associated with an A/V request? |
| | Wireless 802.11b access as well as electricity will be available for all presenters. To order a dedicated Ethernet line or electricity, please write to Kerri Sherwood. These A/V costs will be covered by EDUCAUSE.
All other AV costs (a screen, mini LCD, poster boards, etc) will not be covered by EDUCAUSE. |
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| 9. | Do I need to check in to the Speaker Staging Room before my poster presentation? |
| | No, poster presenters are not required to check in to the Speaker Staging Room. |
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| 10. | Is there a special registration fee for poster session presenters? |
| | No, poster session presenters must register in advance and pay the full conference registration fee.
If you are affiliated with an organization that is NOT an EDUCAUSE member, we’d like to extend the member registration rate to you. When registering online, please insert these words in the comment field: “Speaker. Member registration rate per Kerri Sherwood.”
If you would like to come in for the poster session presentation only, please register for an Exhibit Hall Access Only pass, for only $40. You would not be eligible to attend any other sessions or any meal functions, but you would have access to the exhibit hall during the hours that it is open. |
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| 11. | You've requested my brief bio. How will it be used? |
| | This information will be linked to your name in our online conference program. |
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| 12. | There are multiple presenters for our presentation. Can we submit our bios all together? |
| | Each person’s bio is attached to his/her individual database record, so it is necessary to submit each bio separately.
Please submit your Biographical Information by establishing or updating your EDUCAUSE Profile. |
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| 13. | How long should my bio be? |
| | A bio of about 100 words is ideal. Please submit narrative text, with no bullets, please.
Here is an example of an effective bio:
Deborah Keyek-Franssen is the Lead IT Initiatives Coordinator at the University of Colorado at Boulder, where she plays a significant role in strategic planning and policy development for information technology infrastructure and programs. Recent projects include the fall 2001 educational technology strategic planning process; the campus-wide 2002 information technology strategic plan; and work on the next phase of ATLAS (the Alliance for Technology, Learning, and Society). Deborah completed her Ph.D. in German Literature at the University of Michigan, where she also earned a master's degree in Higher Education Administration from the Center for the Study of Higher and Postsecondary Education, and a graduate certificate in Women's Studies.
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| 14. | May I submit a paper for the postconference proceedings? What are the guidelines? |
| | Presenters are encouraged, but not required, to document their presentation by contributing a paper for the conference proceedings, which may be word-processed or created in HTML.
Papers should be submitted in electronic versions (word-processed or HTML) according to the guidelines, to Leslie DeGrassi by November 15.
Papers will be included in the EDUCAUSE Information Resources Library and featured as part of the online conference proceedings.
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| 15. | Is there an EDUCAUSE 2007 PowerPoint template? Am I required to use it? |
| | An EDUCAUSE 2007 PowerPoint template is provided for your convenience, but use of the template is not required. |
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| 16. | I want to provide handouts to those attending my poster session. Is any EDUCAUSE support available? |
| | Speakers are responsible for the receipt and production of handout materials. It is difficult to estimate the potential number of handouts needed, however, most people find that 150-200 copies are adequate.
If you wish to produce handouts in Seattle, send Pre-Event, After-Hour, and On-Site Orders to:
FedEx Kinko's, Convention Center
735 Pike Street, Ste. 11-13, Seattle, WA 98101
Hours: Sun: 9 a.m.–6 p.m.
Mon: 7 a.m.–midnight
Tues, Wed, Thurs: Open 24 hours
Fri: 12:01 a.m.–9 p.m.
Sat: 9 a.m.–6 p.m.
Phone: (206) 467-1767
Fax: (206) 467-1321
An alternative to handouts that is much appreciated by attendees is providing the address to a Web site where resources related to your session can be accessed after the conference. |
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| 17. | Will attendees evaluate my poster session? |
| | No, poster sessions are not individually evaluated by attendees. |
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| 18. | I’ve heard that EDUCAUSE has a thank-you gift for speakers. How do I receive mine? |
| | EDUCAUSE is pleased to present track, corporate presentation, poster session, and featured speakers, as well as current issues roundtable moderators and constituent group leaders, a gift as a token of its appreciation for helping to make our conference a success. You will have an opportunity to pick up your gift at the speaker breakfast, or during registration desk hours at the Speaker Support desk in the EDUCAUSE 2007 registration area. |
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| 19. | When is the breakfast for speakers? Am I required to attend? |
| | The continental breakfast for speakers and conveners will be held from 7:00 - 8:00 AM in Grand Ballroom A/B, 2nd Floor (Sheraton Hotel) on Wednesday and Thursday mornings. You should only attend the breakfast on the morning of your presentation. You are encouraged to attend, although you are not required to do so. |
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| 20. | What time can I begin setting up my poster session? |
| | You may set up your poster session starting at 3:00 p.m. in Ballroom 6E of the Washington State Convention and Trade Center.
Upon your arrival in the exhibit hall, please check-in with Kerri Sherwood from EDUCAUSE or the Experient representative; they will be stationed at a table in the front of the hall. They will have a map of the poster session area in order to direct you to your pre-assigned table. All tables will also have a piece of paper with the name of the poster session title taped attached to it.
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| 21. | What time can I tear down my poster session? |
| | Tear down of your poster session will begin immediately at 6:20 p.m. Please remove all items from the bulletin board and leave them, along with any additional AV equipment and push pins on your table. |
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| 22. | What colors will be used in the poster session hall? |
| | The colors will be:
Tables: Skirted in black
Pipe and drape: teal and black
Carpet: black and grey |
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