Hotel and Travel

Housing

EDUCAUSE 2014 allows for convenient online hotel reservations through the Event XL system—providing real-time information about room availability and preventing overbookings. This reservation system provides equal and fair access to the available rooms and ensures that those committed to attending the conference will be able to reserve a room in the block.

Reservations

In order to access the hotel reservation system, you will first need to register for the conference. If you have already registered for the conference, you may:

*Your confirmation letter will be e-mailed to you after you make your reservation. This is NOT a hotel confirmation number—it is used for communication, changes, or cancellations made through the online housing system.

 

Housing Advisory

By booking through the official housing block, you're controlling conference costs and supporting your association by avoiding fees that result from room blocks being reserved but left unfilled.

Official Housing Bureau: Experient is the only official housing bureau for EDUCAUSE 2014. Any other company or travel agency contacting you is not affiliated with EDUCAUSE. If you make reservations through any other organization, EDUCAUSE is unable to guarantee the validity of the reservation. In some cases these companies claim to have hotel rooms at discounted rates, but when you arrive on-site the hotel does not have your reservation. As always, EDUCAUSE secures a housing block providing discounted and convenient hotel rooms with shuttle service from these hotels to the EDUCAUSE event. EDUCAUSE official housing will never contact a participant or exhibitor directly.

Conference Hotels

Below is the list of hotels and conference block room rates.

Courtyard by Marriott International Drive
Rate: $160 Single/Double
Book a room at this hotel

Embassy Suites
International Drive

Rate: $195 Standard,
$205 Double
Book a room at this hotel

Hampton Inn
Convention Center

Rate: $161 Single/Double
Book a room at this hotel

Hilton Orlando
Convention Center

Rate: $199 Single/Double
Book a room at this hotel

Homewood Suites By
Hilton I-Drive

Rate: $173 Standard,
$208 Double
Book a room at this hotel

Hyatt Place Orlando
Convention Center

Rate: $179 Single/Double
Book a room at this hotel

The Castle Hotel Orlando
Rate: $161 Single/Double
Book a room at this hotel

Residence Inn by
Marriott Convention Center

Rate: $176 Single/Double
Book a room at this hotel

Rosen Centre Hotel
Rate: $195 Single/Double
Book a room at this hotel

Rosen Plaza Hotel
Rate: $184 Single/Double
Book a room at this hotel

Sonesta ES Suites Orlando
Rate: $173 One-Bedroom Suite,
$196 Two-Bedroom Suites
Book a room at this hotel

Springhill Suites by
Marriott Convention Center

Rate: $176 Single/Double
Book a room at this hotel

Hyatt Regency Orlando
Rate: $226 Single/Double
Book a room at this hotel

 

Important Reservation Details

Credit Card Guarantee: A credit card is required to guarantee housing reservations. Cancellations received after August 15 will be assessed a fee of $150 USD. Cancellations made by web, e-mail, or fax on or before August 15 will not be charged the cancellation fee. Cancellations must be received by the hotel within 72 hours prior to arrival in order to avoid a full night's room and tax penalty along with the $150 EDUCAUSE cancellation fee.

Confirmations: If you do not receive an e-mail confirmation, your reservation is incomplete and you should contact the EDUCAUSE Housing Bureau directly, toll-free, at 866-229-2386 or e-mail educause@experient-inc.com.

Cancellations: Cancellation of your conference registration does not mean cancellation of your hotel reservation. You must cancel each separately. This guarantees up-to-date information from the automated system about room availability and prevents overbookings. This system will also minimize future increases in conference fees that result from significant sections of the room blocks being reserved but left unfilled or canceled at the time of the conference.

Contacting Your Hotel: Please do not call your hotel directly regarding your reservation until after September 5, 2014, as they will not have any information until that time. Rest assured that if you have received a confirmation e-mail, the hotel will honor your booking.

West Lobby at Night

Orange County Convention Center
in Orlando, West Building
9800 International Drive
Orlando, FL 32819


Discover more about the Orlando area (attractions, climate, things to do, and participant discounts)



Air Travel

Orlando/Orange County has two nearby airports for your convenience:


Conference Shuttle Service

Shuttle service will be available from the following conference hotels to the Orange County Convention Center:

  • Courtyard by Marriott International Drive
  • Embassy Suites International Drive
  • Homewood Suites by Hilton I-Drive
  • Hyatt Place Orlando Convention Center
  • Residence Inn by Marriott Convention Center
  • Springhill Suites by Marriott Convention Center
  • Hampton Inn Convention Center
  • Sonesta ES Suites Orlando
  • Hilton Orlando Convention Center
  • The Castle Hotel Orlando

A shuttle schedule will be available at a later date.

Discounted Transportation from Orlando International Airport

To assist you with your travel planning, we have arranged a Mears Motor Shuttle discount for all conference participants.

To receive your online discount:

  1. Make a reservation online.
    • Click on “Book Orlando Shuttle Now” box then enter the priority code: 474627201
  2. Print off this coupon.
  3. Follow the important instructions noted on the coupon to redeem the discount at the Orlando International Airport.

 

Requirements for Travel Into the United States

The Visa Waiver Program (VWP)
Find out if your country participates in this program so you can travel to the U.S. for 90 days or less without a Visa:

 

The Western Hemisphere Travel Initiative (WHTI)
Discover what documentation is required for you to travel to the U.S.:

 

General Customs, Border,  and Travel Information
For more information on U.S. border requirements, see the following websites:


 

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