Campus Team Resources

We encourage you to participate as a local campus team. Follow the steps below to maximize the impact of this team event. Please note that additional logins are available at a reduced rate.

Before the Event

Step 1: Determine your "team" status when you sign up—If you selected "yes" on the registration form that you're participating as a team, watch for a special team e-mail message in early September.

To check or change your registration status, please write to onlineconf@educause.edu.

Step 2: Invite team members to join you by downloading and adapting the EDUCAUSE 2014 Virtual Conference Flyer.

Step 3: Utilize our hosting/facilitating resources by visiting the EDUCAUSE On Campus Plan and Promote and Interact web pages.

Step 4: Reserve one or more rooms with the recommended technology (see step 5) to accommodate the anticipated number of participants and the number of logins you may have purchased.

Step 5: Test your technology in advance by carefully reviewing the technical requirements and completing three system checks on each computer you plan to use.

Step 6: Poll your team members to determine which sessions to watch live. Up to six concurrent session options are offered in twelve total time slots, so if you have a limited number of logins, use this excel document to create and distribute a survey. There are a total of 63 webcasts and 18 exclusive online sessions.

During the event

Send your nonregistered team members a link to all on-demand session recordings, available from the Virtual Conference Center when the conference goes live.

On-demand webcasts will be available within 3 hours after a session ends.

Print and hang this "Do Not Disturb" door hanger.

 

UTSA Team

*University of Texas San Antonio campus team.

If you've hosted one of our virtual conferences, we'd love to hear from you! Please tell us what worked, what didn't work so well, and send some photos too!

Creative suggestions from Past Attendees:

Purchase six registrations to watch all sessions live: There are up to six concurrent sessions in twelve total time slots, so if you purchase one full conference login plus five additional logins and reserve six rooms with a computer, projector and screen in each staff and faculty members could watch any session live by just going to the correct room.

Host your own breaks and/or reception: One campus noted that additional PD dollars were freed up by having a large group attend using a single registration. They used these funds to purchase food and drinks. They said getting to know their own colleagues was invaluable.

More ideas to come!

 

Contact Information

If you need help with registration, your login, or your EDUCAUSE profile:

EDUCAUSE Member Services
conf@educause.edu
303-449-4430
303-440-0461 (fax)

Direct any other questions to onlineconf@educause.edu.

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