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About
EDUCAUSE
Administrative Systems Management Constituent Group
This EDUCAUSE constituent group discusses the types of issues managers encounter in selecting, planning, implementing, managing, and decommissioning administrative systems. These include the impacts of new technologies, managing and integrating diverse operating environments, and defining an environment and interfaces that can ensure that administrative systems will effectively serve institutional as well as individual needs. This group meets at the EDUCAUSE annual conference and uses the electronic discussion list to discuss issues throughout the year.
Guidelines and Contact
All participants must follow the Participation Guidelines.
If you have questions or concerns about this listserv, please e-mail cg@educause.edu.
Participate in this Group
Search This Group
March 12, 2013
|
David R. Hoyt
All,
We recently released a bid for a firm to move our Banner database from one Solaris Server to another. We received a bid from an off shore firm called GI Group. I am checking their references, but would like to hear from anyone that has used them. Both good and bad (if there are any).
Thanks for your help,
David
David Hoyt
Chief Information Systems Officer
Collin College
Collin Higher Education Center
3452 Spur 399
McKinney, TX 75069
P - 972.599.3133 F - 972.599.3131...
March 8, 2013
|
Todd Dergenski
We are in the middle of rolling it out to campus now. We are still knocking out a few issues, but we can talk if you would like.
Todd Dergenski
Old Dominion University
Senior Security Administrator
4700 Elkhorn Ave - Room 4300
Norfolk, Va, 23529 USA
(757) 683-4301
March 4, 2013
|
David R. Hoyt
I haven't written to this listserv before, but I am hoping you can provide me with the Executive Information System you are using with Banner. We are looking at them again and one of the main criteria is a low amount of effort to implement on IT's part.
We'd also in the future, like to add access to other systems than Banner to it. We are also looking for an easy to use interface for the end user community. Yeah, I know, I am dreaming on that one.
Please let me know if you have one that fits at least part of the bill.
Have a great week,
Dave
David Hoyt
Chief Information Systems Officer
Collin College
...
February 20, 2013
|
Paulette Poloni
Hello All,
Lafayette is reviewing CRM solutions and I’m hoping you can help by answering a few questions regarding your use of a CRM solution.
1)What vendor or vendors are you using for your CRM?
2)What departments are using a CRM solution?
3)How long has each department been live with the CRM?
4)What ERP are you using?
5)Is your ERP and CRM integrated?
Thanks very much for your help.
Paulette Poloni
Director of Administrative Information...
February 7, 2013
|
Vicki Tambellini
We are very interested in how others are solving this problem.
We use QuickBase to track college and university data, but the solution is expensive… and getting more expensive each year.
Please copy me on your response.
Thank you in advance.
Vicki Tambellini
December 5, 2012
|
Eric Bird
**********...
Folks,
We need to retain a consultant to assist with an assessment and some reworking of our Raiser's Edge installation. If you have worked with a consultant that specializes in Raiser's Edge, and you recommend them (or perhaps more usefully, if you don't recommend them!), could you send contact info my way? Off-list replies welcome, I can summarize for the list if there's interest.
Thanks,
Eric
--
Eric Bird
Vice President for Technology and Chief Information Officer
Massachusetts College of Art and Design
eric.bird@massart.edu
617-879-7878
Technology staff will NEVER ask for your password, particularly not by email. Any request for it is a scam and should be ignored.
November 14, 2012
|
Theresa Rowe
Hi,
We are a Banner school. We have a manually created document, PDF, listing general university departments with the general office phone number and fax number. You can see it from the link on the bottom left of this page: http://www2.oakland.edu/webdirectory/index.cfm
We'd like to get out of doing this manually in central IT, and we'd like for departments to be able to maintain this in Banner. Is anyone creating reports like this? Where are you storing the data and how does the list get produced?
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/...
We are a Banner school. We have a manually created document, PDF, listing general university departments with the general office phone number and fax number. You can see it from the link on the bottom left of this page: http://www2.oakland.edu/webdirectory/index.cfm
We'd like to get out of doing this manually in central IT, and we'd like for departments to be able to maintain this in Banner. Is anyone creating reports like this? Where are you storing the data and how does the list get produced?
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/...
November 13, 2012
|
Matthew S. Burfeind
FYI, I was just told that the Educause Enterprise IT Leadership conference is are looking for any final proposal submissions. It’s last minute, but if anyone is interested in submitting a proposal idea, they’re due by the end of the day tomorrow (11/14). Proposals can be as simple as a few sentences to capture your idea.
The invitation is below. Conference details are at http://www.educause.edu/events/enterprise-it-leadership-conference.
Thanks.
-Matthew
The Enterprise IT Leadership Conference will be held in St....
November 12, 2012
|
Matthew S. Burfeind
Hi, all
The notes from the constituent group meeting at the Educause conference have been posted to the Educause website. I encourage you to review them, whether you were at the meeting or could not attend. The discussion began with introductions and the collection of major challenges each of you face at your institution, which led into a lively discussion of some of those topics. My hope is that we will be able to continue that discussion on this mailing list, and I will be following up on that with some questions to you over the next few weeks.
The notes can be found at: http://www.educause.edu/annual-conference/2012/administrative-systems-management. I think you may need to be logged into the Educause website to view them. If anyone has any trouble, please let me know.
A...
November 2, 2012
|
Matthew S. Burfeind
Good afternoon
If you’re planning to be in Denver next week for the Educause conference, I’d encourage you to join us for the Administrative Systems Management constituent group meeting. It’s scheduled for Thursday, November 8th, from 4:30 PM – 5:20 PM, in meeting room 402.
The discussion will be fairly informal. I’ll have some topics and questions, but I expect the conversation to flow from what all of you are looking to ask each other.
Since I’ll be leading the discussion, I’ll be looking for a volunteer to act as scribe, so that we can post the notes on the mailing list after the conference. If anyone is interested and/or willing, please email me.
Looking...
October 12, 2012
|
Matthew S. Burfeind
After twelve years of service, Kevin Shalla is stepping down as leader of the Administrative Systems Management constituent group. I'd like to thank him for his excellent work, both in managing the email list and in coordinating and leading the discussions at the annual conference.
I am taking over leadership of the group, and will be doing my best to keep conversations flowing over email, as well as lead a good discussion in Denver. You will likely hear from me soon with a request for topics.
For those of you who don't know me, I currently oversee enterprise services at Massachusetts College of Art & Design, including both infrastructure and enterprise applications. I held a similar role at the Boston Architectural College, where I worked first as a librarian and then as manager of administrative systems. Before coming to MassArt, I worked in the student systems area at MIT, supporting a range of their...
October 11, 2012
|
Aditya Ahuja
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
Register for the Fulcrum Liferay webinar on Nov 8th - Liferay : Unified Access for Enterprise Users
Liferay - Unified Access for Enterprise Users fulcrumww.com
Fulcrum invites you to the most exciting webinar of this season: Liferay - Unified Access for Enterprise Users Thursday, November 8, 2012, 2 PM EST Moderator: Mehria Askaryar, Account Manager Speaker: Chinmay Meghani, Liferay...
October 11, 2012
|
Mike Romanovsky
We currently provide students with email for life. We have been asked to review two options for the replacement of our existing system, moving to a hosted solution such as Google Apps or Office365, or just providing a .edu email address and forwarding service to deliver messages to a students personal account. We would like to hear others experience or opinions on this. I have concerns with forwarding, particularly for current students as you can not guarantee delivery of important messages. And with free or low-cost hosted email options available now, are more schools allowing alumni to retain a full email account?
Thank you, please feel free to contact me at my email below.
Mike Romanovsky
Associate Director of Systems and Networks
The Culinary Institute of America
m_romano@culinary.edu ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
Thank you, please feel free to contact me at my email below.
Mike Romanovsky
Associate Director of Systems and Networks
The Culinary Institute of America
m_romano@culinary.edu ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
September 21, 2012
|
Theresa Rowe
We are a Banner school and we want to use Banner in a vanilla mode. We've tried a couple times to implement Open Enrollment as designed in Banner but with no useful implementation or success. We are looking for a product that supports Open Enrollment, and ideally would interface with Banner.
Is anyone aware of any options?
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
Is anyone aware of any options?
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
September 17, 2012
|
Rogers O'Neill
**********
Participation and...
I am working with a college which is buying new administrative software. They are considering buying best of breed software such as admissions system from one vendor, financial aid from another, registrar from another, etc.
Does anyone have any experience in buying such a system? I am interested in finding out what was involved integrating the various systems.
Thanks in advance for your help.
Rogers
J. Rogers O’Neill
President
Education Strategies LLC
513-761-8980
September 13, 2012
|
Kevin Shalla
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
The Handheld and Mobile Computing CG is now Mobile Technologies More detailed information has been posted on the Mobile Technologies Listserv<http://www.educause.edu/discuss/teaching-and-learning/mobile-technologies-constituent-group> including an un-conference addressing BYOD scheduled during the annual conference and a curated collection of articles related to all things mobile in higher ed.
If you are not a member of this list and have responsibility for a mobile initiative or even have a passing interest in anything mobile please join the list.
Join the conversation.
Steve diFilipo
Mobile Technologies Constituent Group Leader
September 12, 2012
|
Kevin Shalla
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
I’ve been the ASM CG leader for a few years now, but I feel I’ve been unable to supply a sufficient amount of energy to keep the group active. Is anyone interested in leading this CG to more activity?
August 31, 2012
|
Kevin Shalla
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
We now have a policy requiring that we maintain syllabi for all courses. The syllabi are required to be delivered to students at the beginning of the course. This policy was put in place to improve student success, and also to ease the process of accreditation, as accreditation bodies need to refer to these. Also, these syllabi are required to be stored permanently. We use Blackboard, but our Blackboard expert surprisingly didn’t think that the syllabi could be extracted to satisfy the permanent storage requirement.
Is anyone else tackling this problem? If so, how?
August 29, 2012
|
Anshul Singla
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
Hi,
I am curious to know what are the various technology solutions that are being used to support File services (besides SharePoint). In essence, solutions to make file services highly available (eg. DFS).
Regards,
--
Anshul Singla
System Administrator | University of Houston
832-842-4744
September 17, 2012
|
Rogers O'Neill
**********
Participation and...
I am working with a college which is buying new administrative software. They are considering buying best of breed software such as admissions system from one vendor, financial aid from another, registrar from another, etc.
Does anyone have any experience in buying such a system? I am interested in finding out what was involved integrating the various systems.
Thanks in advance for your help.
Rogers
J. Rogers O’Neill
President
Education Strategies LLC
513-761-8980
November 14, 2012
|
Theresa Rowe
Hi,
We are a Banner school. We have a manually created document, PDF, listing general university departments with the general office phone number and fax number. You can see it from the link on the bottom left of this page: http://www2.oakland.edu/webdirectory/index.cfm
We'd like to get out of doing this manually in central IT, and we'd like for departments to be able to maintain this in Banner. Is anyone creating reports like this? Where are you storing the data and how does the list get produced?
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/...
We are a Banner school. We have a manually created document, PDF, listing general university departments with the general office phone number and fax number. You can see it from the link on the bottom left of this page: http://www2.oakland.edu/webdirectory/index.cfm
We'd like to get out of doing this manually in central IT, and we'd like for departments to be able to maintain this in Banner. Is anyone creating reports like this? Where are you storing the data and how does the list get produced?
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/...
August 29, 2012
|
Anshul Singla
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
Hi,
I wanted to find out if most of you still use roaming profiles. Also, what are the benefits or pitfalls of using roaming profiles according to the users and administrators?
Regards,
--
Anshul Singla
System Administrator | University of Houston
832-842-4744
October 11, 2012
|
Mike Romanovsky
We currently provide students with email for life. We have been asked to review two options for the replacement of our existing system, moving to a hosted solution such as Google Apps or Office365, or just providing a .edu email address and forwarding service to deliver messages to a students personal account. We would like to hear others experience or opinions on this. I have concerns with forwarding, particularly for current students as you can not guarantee delivery of important messages. And with free or low-cost hosted email options available now, are more schools allowing alumni to retain a full email account?
Thank you, please feel free to contact me at my email below.
Mike Romanovsky
Associate Director of Systems and Networks
The Culinary Institute of America
m_romano@culinary.edu ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
Thank you, please feel free to contact me at my email below.
Mike Romanovsky
Associate Director of Systems and Networks
The Culinary Institute of America
m_romano@culinary.edu ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
August 31, 2012
|
Kevin Shalla
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
We now have a policy requiring that we maintain syllabi for all courses. The syllabi are required to be delivered to students at the beginning of the course. This policy was put in place to improve student success, and also to ease the process of accreditation, as accreditation bodies need to refer to these. Also, these syllabi are required to be stored permanently. We use Blackboard, but our Blackboard expert surprisingly didn’t think that the syllabi could be extracted to satisfy the permanent storage requirement.
Is anyone else tackling this problem? If so, how?
March 4, 2013
|
David R. Hoyt
I haven't written to this listserv before, but I am hoping you can provide me with the Executive Information System you are using with Banner. We are looking at them again and one of the main criteria is a low amount of effort to implement on IT's part.
We'd also in the future, like to add access to other systems than Banner to it. We are also looking for an easy to use interface for the end user community. Yeah, I know, I am dreaming on that one.
Please let me know if you have one that fits at least part of the bill.
Have a great week,
Dave
David Hoyt
Chief Information Systems Officer
Collin College
...
February 7, 2013
|
Vicki Tambellini
We are very interested in how others are solving this problem.
We use QuickBase to track college and university data, but the solution is expensive… and getting more expensive each year.
Please copy me on your response.
Thank you in advance.
Vicki Tambellini
October 11, 2012
|
Aditya Ahuja
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
Register for the Fulcrum Liferay webinar on Nov 8th - Liferay : Unified Access for Enterprise Users
Liferay - Unified Access for Enterprise Users fulcrumww.com
Fulcrum invites you to the most exciting webinar of this season: Liferay - Unified Access for Enterprise Users Thursday, November 8, 2012, 2 PM EST Moderator: Mehria Askaryar, Account Manager Speaker: Chinmay Meghani, Liferay...
September 21, 2012
|
Theresa Rowe
We are a Banner school and we want to use Banner in a vanilla mode. We've tried a couple times to implement Open Enrollment as designed in Banner but with no useful implementation or success. We are looking for a product that supports Open Enrollment, and ideally would interface with Banner.
Is anyone aware of any options?
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
Is anyone aware of any options?
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
August 29, 2012
|
Anshul Singla
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
Hi,
I am curious to know what are the various technology solutions that are being used to support File services (besides SharePoint). In essence, solutions to make file services highly available (eg. DFS).
Regards,
--
Anshul Singla
System Administrator | University of Houston
832-842-4744
May 1, 2012
|
Paul Crittenden
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
We are trying to save on maintenance costs. Does anyone have experience with Systems Maintenance Services?
Paul Crittenden
Computer System Manager
Simpson College
Indianola, IA
direct: 515-961-1680
November 2, 2012
|
Matthew S. Burfeind
Good afternoon
If you’re planning to be in Denver next week for the Educause conference, I’d encourage you to join us for the Administrative Systems Management constituent group meeting. It’s scheduled for Thursday, November 8th, from 4:30 PM – 5:20 PM, in meeting room 402.
The discussion will be fairly informal. I’ll have some topics and questions, but I expect the conversation to flow from what all of you are looking to ask each other.
Since I’ll be leading the discussion, I’ll be looking for a volunteer to act as scribe, so that we can post the notes on the mailing list after the conference. If anyone is interested and/or willing, please email me.
Looking...
August 16, 2012
|
Theresa Rowe
Do you keep track of driving licenses / records for those authorized on official university business? I'm trying to find a place to store the info. We use Banner and I looked at PPACERT. Just wondered if anyone is doing this.
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
February 14, 2012
|
Theresa Rowe
We have a web site to display transfer equivalency data. It was custom developed 10 years ago and we need to upgrade. We are a Banner school and the data for display are in Banner. Are you pulling data from your ERP for transfer equivalency display to consumer students, and if so, how or what product are you using? I'd like product recommendations if possible.
Thanks
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
Thanks
--
Theresa Rowe
Chief Information Officer
Oakland University
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
January 17, 2012
|
Michael Dieckmann
Colleagues,
In your transition to new systems, particularly ERP systems, have you used commercial "data scrubbing" software? If so, what vendor, and was the experience positive?
Thanks,
~Mike
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
~Mike
Michael Dieckmann * Chief Information Officer * University of West Florida * 11000 University Parkway, Pensacola, FL 32514 * Office 850.474.2558 * FAX 850.474.2634 * MichaelDieckmann@uwf.edu * uwf.edu
December 5, 2011
|
Kevin Shalla
I'm working on producing a strategic plan (my first), and am on the step
of surveying what's going on in our environment regarding recruiting,
admissions, registration, degree audits, classroom scheduling, and
transcript production. For example, FERPA is changing, the Common
Application and Universal College Application are gaining acceptance by
more schools, some schools don't require transcripts at application
time, and some schools (including mine) produce electronic transcripts
(digitally-signed PDFs).
Can you think of something relevant to share in this discussion, or have
any of you gone through this exercise and have something you're willing
to share?
Kevin Shalla
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
March 12, 2013
|
David R. Hoyt
All,
We recently released a bid for a firm to move our Banner database from one Solaris Server to another. We received a bid from an off shore firm called GI Group. I am checking their references, but would like to hear from anyone that has used them. Both good and bad (if there are any).
Thanks for your help,
David
David Hoyt
Chief Information Systems Officer
Collin College
Collin Higher Education Center
3452 Spur 399
McKinney, TX 75069
P - 972.599.3133 F - 972.599.3131...
March 8, 2013
|
Todd Dergenski
We are in the middle of rolling it out to campus now. We are still knocking out a few issues, but we can talk if you would like.
Todd Dergenski
Old Dominion University
Senior Security Administrator
4700 Elkhorn Ave - Room 4300
Norfolk, Va, 23529 USA
(757) 683-4301
February 20, 2013
|
Paulette Poloni
Hello All,
Lafayette is reviewing CRM solutions and I’m hoping you can help by answering a few questions regarding your use of a CRM solution.
1)What vendor or vendors are you using for your CRM?
2)What departments are using a CRM solution?
3)How long has each department been live with the CRM?
4)What ERP are you using?
5)Is your ERP and CRM integrated?
Thanks very much for your help.
Paulette Poloni
Director of Administrative Information...
