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We use Microsoft OneNote for most of our internal IT documentation and like it because it can be secured and is easily searchable.

 

 

Thank you,

 

Michelle Dunn

CIO

Trine University

One University Avenue

Angola, IN 46703

260-665-4421

 For more information:  www.trine.edu

CONFIDENTIALITY NOTICE: This e-mail communication may contain confidential and/or privileged information. If you are not the intended recipient you are hereby notified that disclosing, retaining, copying, distributing or taking any action in reliance on the contents of this message is strictly prohibited. If you have received this communication in error, please notify us immediately by reply email and delete the original message and any attachments.

 

 

Comments

Matthew,

Check out Smartsheet (http://www.smartsheet.com/).  It's a great collaboration tool.  It is secure and easy to manage.

Roger L. Varner II, PMP

Project & Demand Manager  |  Office of Information Technology

Phone:  740-593-9533  |  varnerr1@ohio.edu


Community, Character, Civility, Citizenship & Commitment – The Values of Ohio 


From: Matthew Burfeind <burfeind@MASSART.EDU>
Reply-To: "asm@listserv.educause.edu" <asm@listserv.educause.edu>
Date: Tuesday, June 4, 2013 9:12 AM
To: "asm@listserv.educause.edu" <asm@listserv.educause.edu>
Subject: [ASM] Systems for storing student records

We've been approached by our Writing Center and Learning Resource Center for assistance with managing their notes electronically.  Essentially, they'd like a place to store records of tutoring sessions and other meetings with students, in a place that is accessible by the group of tutors/advisors, about 12-15 people.

We're a Colleague site, and I haven't investigated yet whether Colleague can handle this kind of data, but I'm also considering using our enterprise wiki, Confluence.  It seems like it would be an easy thing to set up a space for them, with access tightly controlled, and with templates for them to write up their notes (they use a paper form now, so it would be an easy thing to create a template that matches it).  The content could be organized hierarchically, and be searchable. It seems like it would be a very effective solution.

Have any of you done something similar on your campuses? Are there pitfalls to this approach or better solutions I'm not thinking of?

Thanks!
-Matthew




--


Matthew S. Burfeind
Deputy Chief Information Officer
Massachusetts College of Art and Design
621 Huntington Avenue
Boston, MA 02115
617.879.7872 (p)
617.879.7979 (f)
burfeind@massart.edu

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

We've been approached by our Writing Center and Learning Resource Center for assistance with managing their notes electronically.  Essentially, they'd like a place to store records of tutoring sessions and other meetings with students, in a place that is accessible by the group of tutors/advisors, about 12-15 people.

We're a Colleague site, and I haven't investigated yet whether Colleague can handle this kind of data, but I'm also considering using our enterprise wiki, Confluence.  It seems like it would be an easy thing to set up a space for them, with access tightly controlled, and with templates for them to write up their notes (they use a paper form now, so it would be an easy thing to create a template that matches it).  The content could be organized hierarchically, and be searchable. It seems like it would be a very effective solution.

Have any of you done something similar on your campuses? Are there pitfalls to this approach or better solutions I'm not thinking of?

Thanks!
-Matthew




--


Matthew S. Burfeind
Deputy Chief Information Officer
Massachusetts College of Art and Design
621 Huntington Avenue
Boston, MA 02115
617.879.7872 (p)
617.879.7979 (f)
burfeind@massart.edu

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Hi -

We are using the Colleague screen CASM.  It allows office level security and several fields for coding which allows for reporting and data analysis.  It is also not storing student data in an other location.

 

I'd be happy to talk to someone if they want more information.

 

Elizabeth Nieckoski

Keene State College

Keene, NH 03431

603 358 2521

enieckoski@keene.edu

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