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About two years ago we converted all student email to Google Apps for Education. We are now trying to determine the conversion of faculty and staff (we currently have the accounts set up, are deliver mail (and will start delivering calendar information as well from our Exchange server) as a fail-over for Exchange (which did crash last May causing all sorts of headaches.


One issue that needs to be resolved is our unbelievably heavy reliance on restricted distribution lists for communicating to various constituent groups. We rely very much on email as a communication device and have established lists by role as well as building and multiple sub lists in between. Use of these lists is by permission only. We have not found an easy way to replicate these lists and restrict use within the Google Apps environment.


Anyone have a suggestion. I would really love to get rid of our Exchange mail and move every




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We use Mailman to manage email distribution lists, and we're also a Google Apps shop. 

David W. Sisk    Associate Director for Administration, Information Technology Services
Macalester College    /    1600 Grand Avenue    /     Saint Paul, Minnesota  55105-1899                Voice (651) 696-6745,  FAX (651) 696-6778

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If you use the Google Groups for Business you are able to restrict senders and membership similarly to Exchange.  You can also nest groups. 

Jason Best
Director of Media and IT at The Seattle School of Theology & Psychology |206.876.6111 |

Jason is correct. Google Groups can be configured in multiple ways, including restrictions on who can send, or just receive, etc.

However, the one problem we have is that users can 'opt-out' of any Google Group at will.  Our campus has several mandatory email lists for official communication, and the desire was not to allow users to be able to remove themselves from those lists.   For those official communication lists, we have a small bare bones mail server (NOT Exchange) as a virtual machine setup on campus to serve this purpose -- as well as relay email from legacy systems that are not able to either authenticate or use SSL/TLS. connections required by Google. 

All of our other departmental and user lists are run in Google Groups, and we require each Group to have two managers to maintain those list memberships.

It's not as bad or difficult to maintain as it may sound!  ;-)  It has worked very well for us over the last few years.

Dave Koontz
Mary Baldwin College

On 1/27/2012 5:28 PM, Jason Best wrote:
If you use the Google Groups for Business you are able to restrict senders and membership similarly to Exchange.  You can also nest groups. 

Jason Best
Director of Media and IT at The Seattle School of Theology & Psychology |206.876.6111 |

Message from

We use Google Apps for students, faculty and staff, and have created lots of groups, but we still use Lyris listserve for more functionality with respect to defining the way lists behave.

V. Ena Haines
Director of Information Technology
Teachers College, Columbia University
525 West 120th Street
New York, NY
V: 212-678-3486
F: 212-678-3243

We do the same at Oswego.  Mailman for lists.  Gmail for everything else.

Joseph Moreau
Chief Technology Officer
State University of New York at Oswego
509 Culkin Hall
7060 State Route 104
Oswego, NY  13126
315-312-5500 office
315-806-2166 mobile
315-312-5799 fax


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