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Recently we have been asked to look into the possibility of including the students  photos as part of D2L class list and part of the  class list that part of the students information system (SIS). If any of you  have the students’ photos as part of SIS  or D2L, can you share with us any FERPA issues you had and how you managed to overcome them?

 

 

Mohamed A. Elhindi, PhD

Assistant Vice Chancellor- Chief Information Officer

University of  Wisconsin-La Crosse

1725 State street

La Crosse, WI 54601, USA

Phone:  608-785-8662|  Fax: 608-785-8306

 

Please note the University will NEVER ask you to send your password via an email message. If you received these kind of messages please delete it immediately without any reply.

 

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Comments

yes (see http://www.security.harvard.edu/enterprise-security-policy/3-student-inf...) not seen any major issues class lists that are limited to instructors should not present a problem as long as they do not get posted someplace others outside the class can see Scott
Our declared "releasable directory information" includes photographs.  See:
http://www.usu.edu/registrar/htm/ferpa
However, our ID photos are used only for internal, administrative purposes to display along with the person's university data (employment, academic (including class photo galleries for instructors), It resource registration, etc).  We do not show ID photos on publicly accessible webpages nor do we release ID photos to the press.  Sports participants have their own photo roster for press release purposes.

Bob Bayn          (435)797-2396            IT Security Team
    Don't let hackers use your computer while you are
      gone for the holidays.  Shut it down; turn it off!
Office of Information Technology, Utah State University
       http://tinyurl.com/bicyclists-share-kidneys-v2-0

Dear Mohammed,

I don’t see why photos within a protected class environment would make any difference. In a traditional class, they would see each other’s faces. I don’t really see any FERPA issues here.

Take care,

Sandie

 

Sandra L. Miller, Ed.D.

Director of Instruction & Research Technology

William Paterson University

300 Pompton Road

Wayne, NJ  07470

973.720.2530

millers@wpunj.edu

P Think before you print

 

 

 

 

 

Message from cruch@fsmail.bradley.edu

Actually it is a FERPA issue unless the image is listed as directory information.  

-- 
***************************************************
J. C. "Chuck" Ruch
Associate Provost for IRT/CIO
Bradley University
Office (309) 677-3100
Cell (309) 370-7104, Fax - (309) 677-3092
cruch@bradley.edu
***************************************************




On Wed, Dec 14, 2011 at 10:00, Miller, Sandra <MillerS@wpunj.edu> wrote:

Dear Mohammed,

I don’t see why photos within a protected class environment would make any difference. In a traditional class, they would see each other’s faces. I don’t really see any FERPA issues here.

Take care,

Sandie

 

Sandra L. Miller, Ed.D.

Director of Instruction & Research Technology

William Paterson University

300 Pompton Road

Wayne, NJ  07470

973.720.2530

millers@wpunj.edu

P Think before you print

 

 

 

 

 

Message from mike.cunningham@pct.edu

We have shown pictures online for a few years. Our registrar does not think it is a FERPA issue. We DO NOT allow the picture to be downloaded or printed. It is only available online as part of the class roster or advisee roster. We did not make that restriction for any FERPA reason we made that decision on our own as a way to protect possible abuse of a student ID photo.

 

All student photos in our LMS, are uploaded by the students themselves.  We do not batch upload student photo from our ID system.  Anyone see any FERPA issues with other students viewing other student's photos in their classes or even outside of their classes if the students initiated the upload of their photograph?
 
Thanks.
 
Bill

 
William Swisher
William.Swisher@Thomasmore.edu
http://www.thomasmore.edu
Director of IT
Thomas More College
333 Thomas More Parkway
Crestview Hills
KY
41017
859-344-3600
>>>
From: Gary Hammon <gary.hammon@NEWBURY.EDU>
To:
Date: 12/13/2011 8:07 AM
Subject: Re: FERPA
We use the same approach that Dennis described. I don't see any FERPA issues.

Regards,

Gary Hammon
CIO
Newbury College



Message from mike.cunningham@pct.edu

Not if the student was informed of the use of their photos when they posted them.

 

From: The EDUCAUSE CIO Constituent Group Listserv [mailto:CIO@LISTSERV.EDUCAUSE.EDU] On Behalf Of William Swisher
Sent: Wednesday, December 14, 2011 1:08 PM
To: CIO@LISTSERV.EDUCAUSE.EDU
Subject: Re: [CIO] FERPA

 

All student photos in our LMS, are uploaded by the students themselves.  We do not batch upload student photo from our ID system.  Anyone see any FERPA issues with other students viewing other student's photos in their classes or even outside of their classes if the students initiated the upload of their photograph?

 

Thanks.

 

Bill

 

William Swisher
William.Swisher@Thomasmore.edu
http://www.thomasmore.edu
Director of IT
Thomas More College
333 Thomas More Parkway
Crestview Hills
KY
41017
859-344-3600

>>>

From:

Gary Hammon <gary.hammon@NEWBURY.EDU>

To:

Date:

12/13/2011 8:07 AM

Subject:

Re: FERPA

We use the same approach that Dennis described. I don't see any FERPA issues.

 

Regards,

 

Gary Hammon
CIO
Newbury College


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