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If you use Google Apps for Education at your institution and have turned on Google+

Can you shed some light on the Google+ age requirement of 18 and how you're dealing with the issue of students younger than 18?  

Thanks,

Marty

=================================
Martin Ringle, Chief Technology Officer   
Reed College, Portland, OR 97202          
503-777-7254   email:   ringle@reed.edu                             
=================================

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Comments

Marty,
Our understanding is students "self report" that when signing up buy providing a birth date and that we as an institution have no role in that process.
Randy

We have Google Apps for Education, but we have only enabled the core services:  email, calendar, Google Docs.  Those services are provided for under the campus agreement with the university.  Our position would be that even if Google presents TOS for the core services, the agreement for the university overrides as those individuals do not have contracting authority for the university.

We have not enabled any of the consumer services, including Google+.  We will likely not enable any of those services because we do not have the same agreement in place covering those services.
 
Theresa

Colleagues,

 

I have searched the CIO archives and have found nothing. My question is this. We are running student time cards (college and federal workstudy) each month using scantron. Has anyone here found (and is successfully using) an automated (web-based would be desirable) student payroll time card system that they could recommend. It would be nice to have some sort of workflow built into the system so that once the student submits the card, it is routed to the supervisor and then on to payroll.

 

Thanks,

 

Frank

 

F. X. Moore III, Ph.D.

Vice President for Information Technology, CIO and

Chief Privacy Officer

Longwood University

201 High Street

Farmville, VA 23909

 

(434) 395-2034 (voice)

(434) 395-2035 (fax)

 

moorefx@longwood.edu

 

Longwood University will never ask for your password. Don't ever divulge your password to anyone.

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Frank,
We are running Web Time Entry in Banner for our student workers.  Implemented last year and works well for us.  You may want to contact Tracey Garrett (tgarrett@sbc.edu) or 434 381 6231 to see if that my be a solution for you.

Best,
John

Thanks Randy.  The sticking point that we're wondering about is this:  Google has a practice of canceling accounts if/when they discover that someone has violated the terms.  (And apparently, they've actually canceled accounts for age restriction violations.)  If our students who are younger than 18 sign up for Google+ and get their accounts canceled they stand to lose all of their GAE account and that would be a problem for us.  I'm hoping that Google recognizes this issue and modifies their policy but so far I haven't found any word that this is happening.

Marty

=================================
Martin Ringle, Chief Technology Officer   
Reed College, Portland, OR 97202          
503-777-7254   email:   ringle@reed.edu                             
=================================

On Nov 3, 2011, at 10:15 AM, Randy Gaines wrote:

Marty,
Our understanding is students "self report" that when signing up buy providing a birth date and that we as an institution have no role in that process.
Randy

At ISU for some student employees who need a time stamp type system, we use the timeclock plus product, in coordination with Banner time entry..and it has worked well for us.

Although we have not moved to Google+ yet...we have the same concern..or if a student typo's their birthdate...will they lose everything..
We have been told informally that this will not happen and/or we will have the ability to restore...


Marty, this topic is being actively discussed on the North American GoogleApps users listserv.  Theresa is on this conversation and helping to push it forward, as are many from the higher ed sector.  The last note we got from the Google representative follows.  It doesn't sound like accounts are canceled in any situation.  She says that if one is 13-17, they won't be able to use Google+, but can keep using the other GoogleApps and if one is under 13 (presumably one mis-entered birth date for our higher ed scenario), their account would be suspended and can be re-enabled via several means.

This discussion continues on the Google's listserv, you may want to have someone join in there.  I hope this helps, 

-Barron





After a domain administrator enables Google+ for Google Apps users, users can then create profiles but need to enter a birthdate since only users 18+ can use Google+ at this time. If a user enters a birthdate indicating they are between 13 and 18, they will not be able to use Google+ but will not be locked out of their Google Apps account. If they enter a birthdate indicating they are under age 13, the entire account will be suspended. If this happens, the user can recover their account in a matter of minutes the next time they attempt to log in. More information can be found on this account recovery workflow page: http://www.google.com/support/accounts/bin/answer.py?hl=en&answer=1333913. Upon next log in, the user will be prompted with 3 ways to recover their account. 

Please visit these help center articles for more information on enabling Google+ in Google Apps.

Thanks!
Jordan

Jordan Pedraza | Google Apps for Education | jordanpedraza@google.com | (650) 253-6250 
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Thanks Barron, this is very helpful.  The immediate answer -- that students won't lose their GAE accounts -- addresses the biggest problem.  But the potential value of Google+ for academic use remains problematic if a subset of students are barred from using it.  Hopefully, pressure from Theresa and others on the NAGAU listserv will be able to persuade Google that a better solution is needed.  (We'll join that listserv too.)

Marty

=================================
Martin Ringle, Chief Technology Officer   
Reed College, Portland, OR 97202          
503-777-7254   email:   ringle@reed.edu                             
=================================

Frank, We are running TimeClock Plus for time management entry and a homegrown system for payroll processing in several areas. Please let me know if you need a contact. We do like it and find it fairly affordable. Kronos is one alternative and is one of the bigger HR/payroll providers out there. Ilya. Ilya V. Yakovlev, Ph.D., PMP Director of Center for Information Systems Centennial Hall 366C St. Cloud State University 720 4th Avenue South Saint Cloud, Minnesota 56301 320-281-9250 ------------------------------ Date: Thu, 3 Nov 2011 13:40:11 -0400 From: "Moore, Frank" Subject: Student payroll time cards --_000_2B22599F1588914D8A48312F848EAB911286FE1441terrierlongwo_ Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Colleagues, I have searched the CIO archives and have found nothing. My question is thi= s. We are running student time cards (college and federal workstudy) each m= onth using scantron. Has anyone here found (and is successfully using) an a= utomated (web-based would be desirable) student payroll time card system th= at they could recommend. It would be nice to have some sort of workflow bui= lt into the system so that once the student submits the card, it is routed = to the supervisor and then on to payroll. Thanks, Frank F. X. Moore III, Ph.D. Vice President for Information Technology, CIO and Chief Privacy Officer Longwood University 201 High Street Farmville, VA 23909 (434) 395-2034 (voice) (434) 395-2035 (fax) moorefx@longwood.edu Longwood University will never ask for your password. Don't ever divulge yo= ur password to anyone. ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Frank,

 

You may want to consider Kuali People Management for the Enterprise (KPME).  The KPME project released the Time and Attendance module (KPME 1.0) just last month (https://kuali.org/news-kpme1).  KPME is community source software developed via collaboration among multiple higher education institutions and commercial affiliates.  The Time and Attendance module is based on an existing and proven Timekeeping system in production for many years at Indiana University.  It leverages Kuali Enterprise Workflow (KEW) for automated routing and approval of timesheets.  Documentation for KPME Time and Attendance can be found at https://wiki.kuali.org/display/KPMEDOC/Home.

  

KPME is an open-source, comprehensive HR/Payroll System built by higher education for higher education.  Future modules scheduled for development include Leave Management, Position Management, Benefits Administration, and Payroll.

 

If you’d like more details, we’d be happy to talk with you.  Good luck.

 

Jim

 

James Thomas

Director, Enterprise Software

Indiana University

jthomas@indiana.edu

(812) 855-7287       

 

 

Frank,

 

We are currently using Kronos and its interface to Banner for both student and other selected payrolls (dining services; some auxiliary service staff).

 

Bruce

 

Bruce W. Vieweg

Associate Provost

Chief Information Officer

Interim Dean of Students

Concordia College

901 8th Street South

Moorhead, MN  56562

218-299-4737

 

The purpose of Concordia College is to influence the affairs of the world by sending
into society thoughtful and informed men and women dedicated to the Christian life.

 

Please remember: ITS will NEVER ask for your log-in information.  The only exception is NEVER.  If you do receive such a request in an e-mail, bring it to my attention immediately.

 

 

 

We've been using Kronos for student and hourly staff time entry for almost 2 years now.  http://www.kronos.com/time-attendance/time-tracking-software.aspx


It does just what you describe.  We have data bridges between it and our ERP which does payroll.


-- Scott



Scott Krajewski             
Director, IT Services           
Augsburg College    
http://www.augsburg.edu/it/
The Link: IT Newsletter
http://augnet.augsburg.edu/thelink



>>> On 11/3/2011 at 12:40 PM, "Moore, Frank" <moorefx@LONGWOOD.EDU> wrote:

Colleagues,

 

I have searched the CIO archives and have found nothing. My question is this. We are running student time cards (college and federal workstudy) each month using scantron. Has anyone here found (and is successfully using) an automated (web-based would be desirable) student payroll time card system that they could recommend. It would be nice to have some sort of workflow built into the system so that once the student submits the card, it is routed to the supervisor and then on to payroll.

 

Thanks,

 

Frank

 

F. X. Moore III, Ph.D.

Vice President for Information Technology, CIO and

Chief Privacy Officer

Longwood University

201 High Street

Farmville, VA 23909

 

(434) 395-2034 (voice)

(434) 395-2035 (fax)

 

moorefx@longwood.edu

 

Longwood University will never ask for your password. Don't ever divulge your password to anyone.

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

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