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Message from michael.dente@lsc.vsc.edu

Hello everyone,

I am interested in hearing if  you identify college owned assets using a labeling or engraving system. We are in the process of labeling our assets and the question of ascetics has come up. Should an iPad have labels on it, does it subtract from its looks?

 

Do you put a “Property of x” sticker on devices?

Are you putting the device name for identification purposes?

A barcode or inventory tag?

Messages such as “no sensitive data allowed”?

Any others?

 

Thanks in advance,

Mike

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Michael Dente

Chief Technology Officer

Lyndon State College

Lyndonville, VT 05851

802.626.6375

Michael.Dente@lyndonstate.edu

www.lyndonstate.edu

 

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Comments

Michael,

We attach a vinyl numeric/barcode ID sticker to most College-owned computer assets - any desktop and laptop, any iPad, any printer, and peripheral items costing more than $500 (such as very large displays and scanners).  These tags read "Property of Macalester College" and include a five-digit sequential number that becomes the asset number in our inventory.  Aesthetics are not a problem: faculty and staff are less sensitive to the stickers being visible than we once worried about.   A good thing, too, because the tags tend to become illegible over time when located on, say, the underside of a laptop.  Putting the sticker in a visible location that doesn't interfere with the device's functionality seems like a no-brainer to me.The tags are preferable to engraving, in our view.  When we donate or recycle a computer, it's easy to deface the tag.

Cordially,
David
_____________________________________________________________________
David W. Sisk    Associate Director for Administration, Information Technology Services
Macalester College    /    1600 Grand Avenue    /     Saint Paul, Minnesota  55105-1899
http://www.macalester.edu/~sisk/                Voice (651) 696-6745,  FAX (651) 696-6778


Mike,
 
We follow a similar process to David's at Macalester College.  Any item costing over  $500 is tagged upon arrival at one of the campus's central receiving locations.  For higher valued items subject to theft, we actually brand the equipment as you can see in one of the picture's below.  We buy all of our PC's from Dell and have them put the tag below on each PC they send us.  We don't do laptops that way, we tag them internally with a metal tag like the first picture below.
 
The branding prevents any possible resale of the equipment, but when we get rid of the equipment it isn't worth much.  We use an electronics recycler for all electronic equipment.
 
The tag number is used as the asset tag number in our inventory system as well.  They also record the serial number of each piece of equipment as well. 
 
We attempted to brand the Dell laptops, but because of the material (magnesium, I believe) they use, they would not brand.  We engrave them with CCCCD if they are in public areas.  Otherwise, they just have the metal tag on the bottom of them.
 
Let me know if you have any questions.
 
Dave

 
David Hoyt
Chief Information Systems Officer
 
Collin College     
Collin Higher Education Center
3452 Spur 399
McKinney, TX  75069
P - 972.599.3133   F - 972.599.3131
>>> On 6/28/2012 at 8:38 AM, in message <A81E07A20743BC4A8C75D237D6D0911F01F7E27ED0@LSC-MBX02.lsc.vsc.edu>, "Dente, Michael A @ LSC" <MichaelDente@LSC.VSC.EDU> wrote:

Hello everyone,

I am interested in hearing if  you identify college owned assets using a labeling or engraving system. We are in the process of labeling our assets and the question of ascetics has come up. Should an iPad have labels on it, does it subtract from its looks?

 

Do you put a "Property of x" sticker on devices?

Are you putting the device name for identification purposes?

A barcode or inventory tag?

Messages such as "no sensitive data allowed"?

Any others?

 

Thanks in advance,

Mike

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Michael Dente

Chief Technology Officer

Lyndon State College

Lyndonville, VT 05851

802.626.6375

Michael.Dente@lyndonstate.edu

www.lyndonstate.edu

 

--------------------------------------------

PRIVACY & CONFIDENTIALITY NOTICE: This message is for the designated recipient only and may contain privileged, confidential, or otherwise private information. If you have received it in error, please notify the sender immediately and delete the original. Any other use of an email received in error is prohibited.

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

When I was at Duke, the University tagged anything over $2,500, so that excluded most of the computer equipment.  At the departmental level we never tagged anything, but we did track serial numbers for computers.  At Guilford we tagged computers with a color coded tag that had a barcode.  The color related to the year the computer was leased.  We put the tag where it was visible so that we could tell folks, "If you have a <insert color here> your computer is being replaced this summer.  At SUNYIT anything over $500 was tagged with a bright red sticker saying PROPERTY OF THE STATE UNIVERSITY OF NEW YORK, but it had no other tracking information.  It was just butt ugly.  '-)  At least they put it on the bottom of stuff.

If you are going to go to the trouble of tagging something, I'd definitely do something with a barcode so you can inventory the asset more easily.

 /kyle
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Kyle Johnson : Principal Consultant
Kyle Johnson Consulting : http://kylejohnsonconsulting.com
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iPod, therefore I am.

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

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