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Colleagues:

 

We have a chance to program some new space and I’m interested if any of you have done, or know about, some innovative workplace design for IT staff. Tell me it isn’t just offices and cubes! (smile)

 

Seriously, we are pitching for space that will be flexible, open, and encourage collaboration, but also respect the need for privacy to get one’s work done.

 

I have googled “innovative workplaces” and that produces some interesting examples, but mostly of corporate tech firms. What are you doing??

 

Thanks,

 

Chris

 

Christine E. Haile

Chief Information Officer

University at Albany

518-956-8080

chaile@albany.edu

 

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/discuss.

Comments

Christine,
 
Good afternoon.
 
I don't want to speak on their behalf but I know that the folks at NYU were looking at these types of collaborative, work, project and learning spaces pretty hard a few years back.
If you'd like some suggestions on specific people to talk to please contact me off list at cheneghan@gmail.com.
 
Thank you,
 
Christian


Chris,

Ithaca College is going through a very similar project with our Developer and DBA teams.  We are moving roughly 20 people to a new location.  The management teams 1st thought was very similar to what you stated below - flexible, open and collaborative.  We even entertained the idea that there would be no assigned work spaces.  When you come into work for the day, just pick a spot and go to work.

In speaking with the personnel that will actually fill the space, there was pretty unanimous concern over privacy and noise level.  We also had some limitation based on the physical space and possible ways to lay it out.  In the end and in agreement with the majority of the staff, we did end up with a mix of cubicles, offices and collaborative spaces.  To maintain the ability to be more collaborative, we did the following:

1) A couple of the cubicles are setup for two work stations.

2) We are planning on very mobile furniture (Chairs and tables on wheels) in our two meeting rooms, so that we can rearrange things for smaller or larger groups.

3) We have one open collaborative space.  The staff actually asked not to have this thinking it would generate too much noise, but we (managers and directors) want to give it a try.

4) We have two Unassigned rooms that anyone can use when needed.  These are walled in for privacy - One is for a single person and may be used by people visiting or by any of the personnel for private calls or if there is a need to minimize interruptions/distractions.  The other space can hold up to three people and can be used by consultants or personnel for short term collaboration or longer term collaboration (Maybe they take over the space for a week or more) to work on a project.

5) Not so much for collaboration, but to give people more flexibility in how they work, we also have asked for two of the work stations to have desks that can raise and lower so that a person can stand up and work, if they desire.

A little separate from this, but worth mentioning is that we are planning to give most, if not all staff laptops in place of desktops.  This will allow people to easily work in the spaces noted above, but also allow them to work out of an office on campus for hours or even a few days, if they need to collaborate directly with an office.

I believe key for us was having the personnel that are actually going to sue the space in on the design process.  We are hopeful that having their input will make for a smoother transition.

If you would like to discuss anything further, please feel free to reach out to me directly through my email below.

 

Best Regards,


Bill

 

Bill Liddick

Associate Director, Enterprise Application Development

Office of Enterprise Application Systems

Job Hall 319

 

Ithaca College

953 Danby Rd | Ithaca, NY 14850

607-274-1205

wliddick@ithaca.edu | www.ithaca.edu

 

 

 

 

Chris,

 

I saw this and thought it worth sharing:

 

- http://www.slideshare.net/RichardChengExcella/agile-office-spaces

Regards,

 

Jim

 

James M. Dutcher - CIO: PMP, CISSP, SCP/Security+, CISA

SUNY Cobleskill

EMail : dutchejm@cobleskill.edu

EMail : jim@dutcher.net (personal)

Office: (518) 255-5809

Cell  : (518) 657-1056 (work)

Cell  : (607) 760-7455 (personal)

Skype : james_dutcher

http://www.cobleskill.edu/

 

"In the epic battle between planning and action...action always wins"

"Without strategy, execution is aimless. Without execution, strategy is useless.”

 

 

I’m fortunate enough to live within driving distance of some top furniture manufacturers here in West Michigan. 

Steelcase, Haworth, and Herman Miller are good sources of ideas and innovation in this space.  In fact, I recently toured Steelcase and Haworth headquarters.  If you would like to learn more from these folks and don’t already have a connection, let me know!

 

Related… GVSU has recently completed a brand new library with all sorts of unique furniture groupings for students and staff.  The library is mostly Steelcase furniture with also a few pieces from Haworth.

 

Here are a few relevant links:

 

Steelcase

http://www.steelcase.com

-          you can find ideas here, images, and the 360 magazine has good content also around innovative approaches

-          here is a really good vision video with some unique office shots: http://www.youtube.com/watch?v=yyPQP9o-7Tc

 

Haworth

http://www.haworth.com/

-          there are some unique groupings and systems located here: http://haworth.com/home/systems

 

Herman Miller

http://www.hermanmiller.com/

-          a video highlighting the design yard: http://www.hermanmiller.com/why/work-in-progress.html

 

GVSU Library

http://gvsu.edu/library/mary-idema-pew-library-224.htm

-          here is a video shot by Steelcase that highlights the new library: http://www.youtube.com/watch?v=AlYHU68VZqQ  

-          the IT help desk is embedded in the library

 

Sincerely,

Eric

 

_________________________________________________________
e r i c   j.   k u n n e n

Grand Valley State University

Emerging Technologies Coordinator, Information Technology
010 Mary Idema Pew Library

1 Campus Drive

Allendale, MI  49401-9403

kunnene@gvsu.edu | (616) 331-9171 | @ekunnen

 

 

 

Chris,

 

I’ve worked with Creative Office Environments in the past, http://www.creative-va.com/.

Offer a lot of solutions. Their Work Labs provide many examples of what could be done.

 

Let me know if you have questions or need an introduction.

Bill

______________________________________________________________________

Bill Harlow | Director of Academic Technology | COCE

Southern New Hampshire University | 33 South Commercial Street | Manchester, NH 03101

p. 603.314.7880 | e. w.harlow@snhu.edu | snhu.edu

 

Message from luke.fernandez@gmail.com

Thanks for sharing that piece: it is definitely worth reading.  I sometimes think there's a bit of caprice at work in how office and cubicle space is assigned.   As a faculty member I get an office and a carrel.  As a programmer I'm assigned a cubicle.  But there are plenty of times when as a programmer I need as much quiet as when I'm working in my capacity as faculty.   And programmers need as much if not more uninterrupted work time as managers or directors.  But office and cubicle assignments don't generally reflect those respective needs.

Luke
itintheuniversity.blogspot. com

On Dec 11, 2013 11:45 AM, "Theresa Rowe" <rowe@oakland.edu> wrote:


We previously had cubicle style offices and then move to a more open floor plan which would consist of 3-4 office seats.  This worked for a few years and now we are back to the cubicle style office.  This was mainly due to noise levels and different preferences on one’s work environment.  I have attached a few examples of some office areas both before and after.  Just thought I would share.

Thanks

 

Curt Braden
Technology Services Manager, Information Technology
Angelo State University
Member, Texas Tech University System
ASU Station #11020
San Angelo, TX 76909-1020
Phone: (325) 942-2333   Fax: (325) 942-2109

curt.braden@angelo.edu





Colleagues:

 

We have a chance to program some new space and I’m interested if any of you have done, or know about, some innovative workplace design for IT staff. Tell me it isn’t just offices and cubes! (smile)

 

Seriously, we are pitching for space that will be flexible, open, and encourage collaboration, but also respect the need for privacy to get one’s work done.

 

I have googled “innovative workplaces” and that produces some interesting examples, but mostly of corporate tech firms. What are you doing??

 

Thanks,

 

Chris

 

Christine E. Haile

Chief Information Officer

University at Albany

518-956-8080

chaile@albany.edu

 

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/discuss.

Christine,
 
Good afternoon.
 
I don't want to speak on their behalf but I know that the folks at NYU were looking at these types of collaborative, work, project and learning spaces pretty hard a few years back.
If you'd like some suggestions on specific people to talk to please contact me off list at cheneghan@gmail.com.
 
Thank you,
 
Christian


Chris,

Ithaca College is going through a very similar project with our Developer and DBA teams.  We are moving roughly 20 people to a new location.  The management teams 1st thought was very similar to what you stated below - flexible, open and collaborative.  We even entertained the idea that there would be no assigned work spaces.  When you come into work for the day, just pick a spot and go to work.

In speaking with the personnel that will actually fill the space, there was pretty unanimous concern over privacy and noise level.  We also had some limitation based on the physical space and possible ways to lay it out.  In the end and in agreement with the majority of the staff, we did end up with a mix of cubicles, offices and collaborative spaces.  To maintain the ability to be more collaborative, we did the following:

1) A couple of the cubicles are setup for two work stations.

2) We are planning on very mobile furniture (Chairs and tables on wheels) in our two meeting rooms, so that we can rearrange things for smaller or larger groups.

3) We have one open collaborative space.  The staff actually asked not to have this thinking it would generate too much noise, but we (managers and directors) want to give it a try.

4) We have two Unassigned rooms that anyone can use when needed.  These are walled in for privacy - One is for a single person and may be used by people visiting or by any of the personnel for private calls or if there is a need to minimize interruptions/distractions.  The other space can hold up to three people and can be used by consultants or personnel for short term collaboration or longer term collaboration (Maybe they take over the space for a week or more) to work on a project.

5) Not so much for collaboration, but to give people more flexibility in how they work, we also have asked for two of the work stations to have desks that can raise and lower so that a person can stand up and work, if they desire.

A little separate from this, but worth mentioning is that we are planning to give most, if not all staff laptops in place of desktops.  This will allow people to easily work in the spaces noted above, but also allow them to work out of an office on campus for hours or even a few days, if they need to collaborate directly with an office.

I believe key for us was having the personnel that are actually going to sue the space in on the design process.  We are hopeful that having their input will make for a smoother transition.

If you would like to discuss anything further, please feel free to reach out to me directly through my email below.

 

Best Regards,


Bill

 

Bill Liddick

Associate Director, Enterprise Application Development

Office of Enterprise Application Systems

Job Hall 319

 

Ithaca College

953 Danby Rd | Ithaca, NY 14850

607-274-1205

wliddick@ithaca.edu | www.ithaca.edu

 

 

 

 

Chris,

 

I saw this and thought it worth sharing:

 

- http://www.slideshare.net/RichardChengExcella/agile-office-spaces

Regards,

 

Jim

 

James M. Dutcher - CIO: PMP, CISSP, SCP/Security+, CISA

SUNY Cobleskill

EMail : dutchejm@cobleskill.edu

EMail : jim@dutcher.net (personal)

Office: (518) 255-5809

Cell  : (518) 657-1056 (work)

Cell  : (607) 760-7455 (personal)

Skype : james_dutcher

http://www.cobleskill.edu/

 

"In the epic battle between planning and action...action always wins"

"Without strategy, execution is aimless. Without execution, strategy is useless.”

 

 

I’m fortunate enough to live within driving distance of some top furniture manufacturers here in West Michigan. 

Steelcase, Haworth, and Herman Miller are good sources of ideas and innovation in this space.  In fact, I recently toured Steelcase and Haworth headquarters.  If you would like to learn more from these folks and don’t already have a connection, let me know!

 

Related… GVSU has recently completed a brand new library with all sorts of unique furniture groupings for students and staff.  The library is mostly Steelcase furniture with also a few pieces from Haworth.

 

Here are a few relevant links:

 

Steelcase

http://www.steelcase.com

-          you can find ideas here, images, and the 360 magazine has good content also around innovative approaches

-          here is a really good vision video with some unique office shots: http://www.youtube.com/watch?v=yyPQP9o-7Tc

 

Haworth

http://www.haworth.com/

-          there are some unique groupings and systems located here: http://haworth.com/home/systems

 

Herman Miller

http://www.hermanmiller.com/

-          a video highlighting the design yard: http://www.hermanmiller.com/why/work-in-progress.html

 

GVSU Library

http://gvsu.edu/library/mary-idema-pew-library-224.htm

-          here is a video shot by Steelcase that highlights the new library: http://www.youtube.com/watch?v=AlYHU68VZqQ  

-          the IT help desk is embedded in the library

 

Sincerely,

Eric

 

_________________________________________________________
e r i c   j.   k u n n e n

Grand Valley State University

Emerging Technologies Coordinator, Information Technology
010 Mary Idema Pew Library

1 Campus Drive

Allendale, MI  49401-9403

kunnene@gvsu.edu | (616) 331-9171 | @ekunnen

 

 

 

Chris,

 

I’ve worked with Creative Office Environments in the past, http://www.creative-va.com/.

Offer a lot of solutions. Their Work Labs provide many examples of what could be done.

 

Let me know if you have questions or need an introduction.

Bill

______________________________________________________________________

Bill Harlow | Director of Academic Technology | COCE

Southern New Hampshire University | 33 South Commercial Street | Manchester, NH 03101

p. 603.314.7880 | e. w.harlow@snhu.edu | snhu.edu

 

Message from luke.fernandez@gmail.com

Thanks for sharing that piece: it is definitely worth reading.  I sometimes think there's a bit of caprice at work in how office and cubicle space is assigned.   As a faculty member I get an office and a carrel.  As a programmer I'm assigned a cubicle.  But there are plenty of times when as a programmer I need as much quiet as when I'm working in my capacity as faculty.   And programmers need as much if not more uninterrupted work time as managers or directors.  But office and cubicle assignments don't generally reflect those respective needs.

Luke
itintheuniversity.blogspot. com

On Dec 11, 2013 11:45 AM, "Theresa Rowe" <rowe@oakland.edu> wrote:


We previously had cubicle style offices and then move to a more open floor plan which would consist of 3-4 office seats.  This worked for a few years and now we are back to the cubicle style office.  This was mainly due to noise levels and different preferences on one’s work environment.  I have attached a few examples of some office areas both before and after.  Just thought I would share.

Thanks

 

Curt Braden
Technology Services Manager, Information Technology
Angelo State University
Member, Texas Tech University System
ASU Station #11020
San Angelo, TX 76909-1020
Phone: (325) 942-2333   Fax: (325) 942-2109

curt.braden@angelo.edu





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