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I've inherited an events calendar project about mid way through.  Right now the front runner is a product called Localist.  They have a decent base of higher education institutions, although I'm not familiar with them.  I'd be interested in feedback from schools using Localist (off list is fine) as well as hearing from other schools that have an event calendar solution they love, adore, and/or that meets their institutional needs well.

Mahalo.

/kyle
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Kyle Johnson : Dean of Information Services
Chaminade University of Honolulu : http://www.chaminade.edu
808.739.8552 (w) : kyle.johnson@chaminade.edu
----------------------------------------------------------------------------
It's in Apple's DNA that technology alone is not enough -- it's technology
married with liberal arts, married with the humanities, that yields us the
result that makes our heart sing.
-Steve Jobs

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We are in a similar situation of having to replace our events calendar and would be interested in this information as well. Tom Thomas H. Carnwath Vice President Technology and Information Services Hamilton Hall 320 South Broad Street Philadelphia, PA 19102 Tel: 215-717-6440 [cid:426B5063-C4A9-4A97-AFA9-625AA7D0F1C8] Need Assistance? Call OOPS (215-717-6677) to get answers. OTIS will never ask for your personal information or password in an email. Never share this information with anyone. This message and any attachment may contain confidential or privileged information and is intended for the intended individual named as addressee. If you are not the intended recipient of this message, please notify the sender immediately by return email and delete this message and all attachments from your system. Any unauthorized disclosure, use, distribution, or reproduction of this message or any attachments is prohibited and may be deemed unlawful. Please consider the environment before printing this email. From: Kyle Johnson > Reply-To: EDUCAUSE Listserv > Date: Tuesday, November 27, 2012 2:59 PM To: EDUCAUSE Listserv > Subject: [CIO] Institutional Events Calendar I've inherited an events calendar project about mid way through. Right now the front runner is a product called Localist. They have a decent base of higher education institutions, although I'm not familiar with them. I'd be interested in feedback from schools using Localist (off list is fine) as well as hearing from other schools that have an event calendar solution they love, adore, and/or that meets their institutional needs well. Mahalo. /kyle --- Kyle Johnson : Dean of Information Services Chaminade University of Honolulu : http://www.chaminade.edu 808.739.8552 (w) : kyle.johnson@chaminade.edu ---------------------------------------------------------------------------- It's in Apple's DNA that technology alone is not enough -- it's technology married with liberal arts, married with the humanities, that yields us the result that makes our heart sing. -Steve Jobs ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
Kyle,
 
We use Ad Astra.  It does events as well as academic scheduling.  It also integrates with our SIS (Jenzabar EX).
 
Kevin G. Sebolt
Director, Office of Information Technology
Franciscan University of Steubenville
1235 University Blvd. Steubenville, Ohio 43952-1763
Phone:  740-284-5192
Fax:      740-284-7228
www.franciscan.edu
 
 
 


>>> Kyle Johnson <Kyle.Johnson@CHAMINADE.EDU> 11/27/2012 2:59 PM >>>
I've inherited an events calendar project about mid way through.  Right now the front runner is a product called Localist.  They have a decent base of higher education institutions, although I'm not familiar with them.  I'd be interested in feedback from schools using Localist (off list is fine) as well as hearing from other schools that have an event calendar solution they love, adore, and/or that meets their institutional needs well.

Mahalo.

/kyle
---
Kyle Johnson : Dean of Information Services
Chaminade University of Honolulu : http://www.chaminade.edu
808.739.8552 (w) : kyle.johnson@chaminade.edu
----------------------------------------------------------------------------
It's in Apple's DNA that technology alone is not enough -- it's technology
married with liberal arts, married with the humanities, that yields us the
result that makes our heart sing.
-Steve Jobs

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********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Webster is implementing Ad Astra as well to go live next month for classroom scheduling.  We will then rollout conference room & event planning as phase II & III.

 

 

Wm. Kenneth Freeman

 

Wm. Kenneth Freeman, CIO

Webster University

470 E. Lockwood Ave.

St. Louis, MO 63119-3194

Phone:   314.246.5990

kennethfreeman@webster.edu

http://www.webster.edu/

 

 

I think a bigger question than which tool should you use for supporting an events calendar is the question of exactly what is the intended mission of the tool. If you really want a tool that’s just an events calendar tool, there are several fairly low cost and high quality tools available. But if you want a more comprehensive tool for scheduling events and facilities, then your list of possible tools might look very different and might be a good bit more expensive.

 

Pellissippi State used Active Data Calendar as our events calendaring tool for many years, and I would highly recommend it if all you need is an events calendaring tool. However, we just switched to using R25 as our tool for events calendaring. The reason for the switch is that R25 is a comprehensive tool that does much more than events calendaring. It schedules events and facilities and resources. It can schedule conference rooms, classrooms, theaters – any facilities really such as parking lots and hallways and dining rooms, etc. It can schedule resources such as security, housekeeping,  audio-visual support, and public relations support. One of the R25 capabilities is called Web publishing, and R25’s Web publishing feature made Active Data Calendar redundant.

 

Jerry

----------------------------------------------------------------------------------------
Jerry Bryan • Vice President of Information Services • Pellissippi State • 10915 Hardin Valley Road • P.O. Box 22990 • Knoxville, TN 37933-0990

Voice: 865 539-7127 •  Fax: 865 539-7653 •  E-mail: jbryan@pstcc.edu

 

 

 

 

I agree with Jerry.  Do you want the events calendar to be output from an events management system?  Do you want the ability for user departments/groups and the public to post events?  Request facilities?  Do you have an email/calendaring system that schedules meeting spaces as well?  Does you Marketing Department want a nice looking events calendar that allows anyone to customize their views?  Do you want this to be your academic calendar?  Do you want the ability to see an events on the institutional events calendar and use iCal, CalDAV, ICS to add events to their Apple, Google, Outlook calendars?

Keith Nelson
Chief Technology Officer
Alma College

Union College has been using R25 as a resource management system for years and our Communications & Marketing unit used Active Data Calendar for PR for events.  Neither system talked to each other so we did an evaluation and are now in the middle of transitioning to 25Live which adds the web publishing piece to our current R25 system to allow one system to both manage resources and PR.  Active Data Calendar will be decommissioned once this transition is complete.

Ellen

-- 

Ellen Yu Borkowski

Chief Information Officer

Information Technology Services

 

Union College

807 Union St.

Schenectady, NY  12308

Office: 518.388.6293

Fax: 518.388.6470 

Email: eyb@union.edu

Web: http://its.union.edu


Ø  Union College has been using R25 as a resource management system for years and our Communications & Marketing unit used Active Data Calendar for PR for events.  Neither system talked to each other so we did an evaluation and are now in the middle of transitioning to 25Live which adds the web publishing piece to our current R25 system to allow one system to both manage resources and PR.  Active Data Calendar will be decommissioned once this transition is complete.

 

I thought it might be worth adding the following comments in light of Union College’s very enlightening experience.

 

When Pellissippi State initiated our R25 project, we were very open to continuing the use of Active Data Calendar in parallel with R25 and we were also very open to decommissioning Active Data Calendar and using R25 for everything. We really didn’t know at the beginning which approach would best meet our needs. In the end, it was our Marketing and Communications unit (not part of IT) which made the decision to use R25 to populate the college’s Web facing calendar and to decommission Active Data Calendar. R25 also provides our Marketing and Communications unit with the information they need for press releases, advertising, and the like.

 

There have been few if any major technical challenges in the project, but there have been some cultural challenges. In particular, Marketing and Communications for years had used a Web based form on our intranet called the “Promote Your Event” form to collect needed information from all our departments. The departments now enter their event promotion information into R25 along with all their other event information. For some reason, it’s been very difficult to get all the departments to enter their event data correctly into R25. For example, an academic department might be having an event to have some K-12 students on campus, and all they will do will be to schedule the room. They often will not enter the information into R25 needed to publish the event to the college’s calendar or to inform Security that there will be minors on campus, that sort of thing. And if an event is not published to the college’s calendar, then offices such as the Information Center are not able to provide directions or information when they receive phone calls. A follow-up project will be touch screen directional kiosks at the entrance to many buildings, and again much of the information will need to be fed to the kiosks from R25 and there will be nothing to feed if the departments do not enter the needed information. So we are training and retraining and retraining again.

 

I use the term “R25” generically, but like Union College (and as a brand new R25 customer) we are exposing our users only to 25Live. R25 is a client that has to be installed on user PC’s, and 25Live provides the R25 functionality through a Web browser.

 

Jerry

----------------------------------------------------------------------------------------
Jerry Bryan • Vice President of Information Services • Pellissippi State • 10915 Hardin Valley Road • P.O. Box 22990 • Knoxville, TN 37933-0990

Voice: 865 539-7127 •  Fax: 865 539-7653 •  E-mail: jbryan@pstcc.edu

 

 

 

 

 

 

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Kyle
 
We also use Ad Astra and have it integrated with Banner.  We use it for both events and room scheduling.  We are very pleased with the system.
 
Jeannie Winston
Vice Chancellor for Information Services
University of Arkansas at Little Rock
I am eager to hear more about this topic.  Our university will soon go live with Ad Astra as a room scheduling solution integrated with Banner. Our goal is not event calendaring, but simply greater ease of scheduling rooms for classes and better utilization of our existing rooms. Adoption was driven by our Registrar's office.

Independently, a different campus constituency identified Localist as a candidate for a better tool for an online events calendar. While we have an online events calendar and many units use Google Calendar for similar purposes, what I have heard expressed as the advantage of Localist is the ability to enter all events in one calendar, but to enable display of subsets of events for different purposes based on tags.

Since we own and are deploying Ad Astra, it would be wonderful were this to meet the above need for event calendaring.  Could anyone tell me whether Ad Astra works well for public display of calendars of events and subsets of events?

Thanks.

Rick

--
Associate Provost for Technology & Information Systems
Wake Forest University



Rick

We are using Ad Astra for events scheduling. 
 
Please click on this link and let me know if this is what you are referencing....
 
 
Jeannie

Yes, that is just the kind of thing I was looking for. Thanks!

Is it possible to display on a different web page only "Campus Life" events, for example?

Rick

--
Associate Provost for Technology & Information Systems
Wake Forest University



Rick,
 
Here is another format.  You will need to scroll down a little bit.  http://www.franciscan.edu/current.aspx 
 
I believe you can display any calendar you want based on different filters that you apply.  I can put you in touch with the programmer who is responsible for maintaining and supporting Ad Astra here if you wand to discuss this off line.

 
Kevin G. Sebolt
Director, Office of Information Technology
Franciscan University of Steubenville
1235 University Blvd. Steubenville, Ohio 43952-1763
Phone:  740-284-5192
Fax:      740-284-7228
www.franciscan.edu
 
 
 
>>> "Matthews, Rick" <matthews@WFU.EDU> 11/28/2012 5:01 PM >>>
Yes, that is just the kind of thing I was looking for. Thanks!

Is it possible to display on a different web page only "Campus Life" events, for example?

Rick

--
Associate Provost for Technology & Information Systems
Wake Forest University



rick, at lafayette, we use drupal to power our calendar: http://calendar.lafayette.edu/ this system also drives our mobile site and the calendar that appears there (best to look at it on a smartphone): http://m.lafayette.edu/calendar we also use this calendar to feed a calendar block on departmental web sites powered by wordpress. see the sidebar on the ITS site: http://its.lafayette.edu/ driving everyone through the central calendar took some policy work but once done we have a central campus calendar of events that feeds a desktop view, a mobile view and dept web sites by category. we also use it to drive weekly opt-out email digests through a mailman listsrv. one can subscribe to a calendar by category in to their zimbra calendar (our email system), outlook, or google calendar, as well as import a single event via .ics files. we have had this for a little over a year and it has been very successful. i'd be happy to talk more about it if that would be helpful. our challenge now is to get widespread adpotion of EMS, the system our scheduling office and registrar currently use to reserve spaces on campus, and think about a way to feed or connect EMS to the drupal calendar. best, -john John O'Keefe Associate Vice President and CIO 119 Skillman Library | Lafayette College | Easton, PA 18042 610.330.5161 | okeefej@lafayette.edu | http://its.lafayette.edu ----- Original Message ----- > Yes, that is just the kind of thing I was looking for. Thanks! > > > Is it possible to display on a different web page only "Campus Life" > events, for example? > > > Rick > > > -- > Rick Matthews > Associate Provost for Technology & Information Systems > Wake Forest University > > > >
Jeannie, Kevin,

Thanks so much. My apologies for not noticing the checkboxes to narrow the display.

I would love to talk with the programmer, Kevin.  I appreciate it.

Rick

--
Associate Provost for Technology & Information Systems
Wake Forest University



Good morning!

 

At Virginia State, we are using EMS for event scheduling and are in the process of integrating It with our Banner ERP. This tool also has a piece for integration with Outlook.  While the latter is not perfect, it is certainly a great asset for booking meeting rooms on campus beyond the Outlook interface.

 

In the past, I have worked with schools that ultimately selected Ad Astra and R25. The decisions were largely swayed on timing. If one of them just released a new version of their product, it typically launched them ahead of the other.

 

Good luck in your search!

 

Best regards,

Art

 

Arthur J. Fridrich

Technology Services

Virginia State University

1 Hayden Drive

Petersburg, VA 23806

Tel.: (804) 524-3194

Email: afridrich@vsu.edu

LinkedIn: www.linkedin.com/pub/arthur-fridrich/3/9a6/502

 

 

 

 

From: The EDUCAUSE CIO Constituent Group Listserv [mailto:CIO@LISTSERV.EDUCAUSE.EDU] On Behalf Of Matthews, Rick
Sent: Wednesday, November 28, 2012 4:46 PM
To: CIO@LISTSERV.EDUCAUSE.EDU
Subject: Re: [CIO] Institutional Events Calendar

 

I am eager to hear more about this topic.  Our university will soon go live with Ad Astra as a room scheduling solution integrated with Banner. Our goal is not event calendaring, but simply greater ease of scheduling rooms for classes and better utilization of our existing rooms. Adoption was driven by our Registrar's office.

 

Independently, a different campus constituency identified Localist as a candidate for a better tool for an online events calendar. While we have an online events calendar and many units use Google Calendar for similar purposes, what I have heard expressed as the advantage of Localist is the ability to enter all events in one calendar, but to enable display of subsets of events for different purposes based on tags.

 

Since we own and are deploying Ad Astra, it would be wonderful were this to meet the above need for event calendaring.  Could anyone tell me whether Ad Astra works well for public display of calendars of events and subsets of events?

 

Thanks.

 

Rick


--

Associate Provost for Technology & Information Systems

Wake Forest University