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IT Advisory/Governance Committee Member Engagement
Greetings! I would like to have some recommendations on how to keep members of an IT advisory/governance committee engaged and attending meetings. We have a University Technology Committee which is a Faculty Senate subcommittee that is comprised of faculty and administrators (about 16 in total). The committee meets every other week as the agenda dictates (sometime we go a month between meetings) and we meet using WebEx. Our chair is a senator and she is outstanding as far as technical knowledge and collaboration goes and the agendas are pretty well populated with relevant topics. Our main issue is getting people to show up for (log in to) the meetings and be involved in the tasks that come out of this committee. This is a good group but there is a high level of stress because so many of us have lots of other commitments. Short of a major system failure, an extra $500k to spend in the IT budget or giving away iPads (none of which are happening), we are looking for ways to increase participation and collaboration. I know some may think this is a good problem to have but I find this group a great source for exploring new ideas/directions and it serves as an early warning to address issues before they become problems. We thought about breaking the group up to meet alternate times to discuss academic/instructional issues and then administrative issue separately but I am not sure that is the answer either because we lose some perspective. What have you done to keep your advisory/governance teams engaged? I would like to know.
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