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We've been asked by our president to implement an online photo directory of faculty and staff, but I haven't seen a lot of examples that I can point to of people doing this successfully. Perhaps some are available only behind a firewall or a portal? 

If anyone is doing something like this, I'd love to hear about your experience. We're concerned not just about how to do it technically, but how to manage privacy and opt-out issues.

Thanks!
-Matthew
--


Matthew S. Burfeind
Interim Chief Information Officer
Massachusetts College of Art and Design
621 Huntington Avenue
Boston, MA 02115
617.879.7872 (p)
617.879.7979 (f)
burfeind@massart.edu

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/discuss.

Comments

We have had this discussion as well within our IT/Library organization and others from the university community have voiced their opinion that it would be quite useful. The sticking point however, is just what you mention: privacy and opt out. 

For our IT/Library staff directory, the decision was made to allow individuals to decide if they want to contribute a photo (essentially they are opting-in). This staff directory will not be behind any authentication.

It will be interesting to contemplate how this will play out should the decision be made to extend this functionality to the entire campus. In many ways the original objections seemed to be very much generational in nature. The younger staff member didn't see it as a big deal since they are sharing photos of themselves on a regular basis, the more mature staff felt it was an invasion of privacy. I suspect like many things, time will take care of the objections...

Very interested to hear how other institutions are addressing this problem.

Regards,
Sherri




Sherri Yerk-Zwickl
Director of Project Management and Web & Mobile Services
Library and Technology Services, Lehigh University
shy2@lehigh.edu * 610-758-4009


Hi Matthew,

 

We recently implemented photos and bios as part of our in-house developed phone book application.  Participation is completely voluntary.  Lots of adjunct faculty love it in particular and more and more people are putting their pictures and bios online with it.   It links to our schedule so a faculty member’s classes for the semester also show up.   

 

We do not allow opt-out for being listed in the phone book.  (Pictures and bios are optional though.) 

 

The basic information is:

Position: Associate Vice President, IITS

Department: Instructional and Information Technology Services

Location: LAC, O1-208

Phone: (562) 938-4280

Email: jfield@lbcc.edu

Mail Code: Y 15

 

It is not behind our firewall.  If you are interested in programming details and interfaces to Active Directory (etc.), let me know and I can put you in direct touch with the Director for the group that built and maintains this.

 

http://phonebook.lbcc.edu/

 

Jay

 

Mine is at:  http://employeeprofile.lbcc.edu/?empID=2072&deptID=6

 

--

Jay Field

Associate Vice President, IITS

Long Beach City College

(562) 938-4280 office

(707) 849-6057 mobile

http://www.lbcc.edu

 

 

 

Message from psb010@bucknell.edu

At Bucknell we have an online directory on our portal (requires a login) which has a photo, contact info., including email,  campus/home address, phone for faculty, staff and students.  At students request, a few years ago we even added faculty office hours to their online directory.  Students, faculty and staff can suppress any or all of their information.  We also use the same photos to populate the class roster in Moodle as it helps faculty put a name to a face, especially early in the semester.  This is a home grown solution, and it's worked out pretty well for us. ---- Param


Param Bedi

Vice President

Library and Information Technology

Bucknell University

(o) 570-577-1557

http://www.bucknell.edu


Check with your EdTech folks. Comprehensive Photo Roster LMS add-on solutions abound for  most LMS systems. Their scripts and backend integration with your ID card Office may be a very good starting point for your shop.

--- Ed Garay

www.twitter.com/garay
Google+: http://gplus.to/garay
Sent from Nokia Lumia 1020 Windows Phone
Matthew

   We have something very similar to what Param describes. The source of pictures is the ID card database. It is linked to the Directory entry and the picture will be shown only if you are on campus or VPN'd in. Students can set a confidential flag that hides this. We use the same photos to show the faculty their classlists. In fact they can lookup class lists going back as far as 1999, though the pictures are not available for all those years. 

  In addition, we have a faculty profile (http://www.wellesley.edu/facultyprofiles-a-z) set up in Drupal for which the faculty pictures come from special annual photoshoot organized by public affairs. 



-- Ravi
CIO & Associate Dean for WellesleyX, Wellesley College
Google Voice - 860-631-RAVI


We have a home-grown photo directory that we first deployed in the late 1990's as I recall. Photos have different permissions depending on how accessed:
  • the public directory has no photos.
  • the directory behind our portal (requiring university ID) is opt-out for faculty, staff, and students.
  • certain functions (such as class facebooks available to instructors) get photos of their students without provision for opt-out.
I hope that we will reconsider letting faculty and staff opt out of displaying photos in the internal directory. I believe the primary reason for opting out is the usual ID-photo regret/vanity. There are many business purposes for including photos of all faculty and staff in the internal directory.

Rick
To ed's excellent point. Turning on photo's for students in the LMS and ERP turned out to be a big win with the faculty. I expected they wouldn't care but I was surprised how positive the reaction was. 

THis is allowing us to have the conversation with faculty about how we do photo's on faculty/staff. Students are now requesting that we reciprocate the privilege of showing photos. Like all of the posting, we will grant users control over how public this is. We are tying the photo to a new faculty profile page linked to their department that will pull from the faculty annual report (we use digital measures for this). The idea is that we will give faculty an easy to manage web page about themselves pulled from information they are already entering. I'm sure some faculty won't want their picture displayed and we will give them that option to opt-out -- its easier to build access control into these things than to fight the political battles. 

Regarding the photo's, we will default to the ID card but give faculty an easy way to change the photo. We will organize some departmental photo shoots as Ravi describes.

Jack

Jack Suess             UMBC VP of IT & CIO
jack@umbc.edu     1000 Hilltop Circle
410.455.2582          Baltimore Md, 21250
Homepage:             http://bit.ly/fSB5ID



We have a Staff/Faculty directory at http://www.washburn.edu/directory/index.html.  Currently faculty (and some staff) have a photo and bio information.   I believe we allowed faculty to opt-out of the photo for various reasons, but it is encouraged and most include a photo.

We are also currently working on an automatic upload of student photos into our LMS (some programming underway with Desire2Learn API).   We will most likely use the directory opt-out option for students to also opt-out of a photo, but a final decision has not been made. 
Floyd Davenport CIO/Director Information Technology Services Washburn University floyd.davenport@washburn.edu http://blog.washburn.edu/technology 785-670-2066 On 9/10/2013 2:50 PM, Matthew Burfeind wrote:
We've been asked by our president to implement an online photo directory of faculty and staff, but I haven't seen a lot of examples that I can point to of people doing this successfully. Perhaps some are available only behind a firewall or a portal? 

If anyone is doing something like this, I'd love to hear about your experience. We're concerned not just about how to do it technically, but how to manage privacy and opt-out issues.

Thanks!
-Matthew
--


Matthew S. Burfeind
Interim Chief Information Officer
Massachusetts College of Art and Design
621 Huntington Avenue
Boston, MA 02115
617.879.7872 (p)
617.879.7979 (f)
burfeind@massart.edu

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/discuss.


********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/discuss.

Matthew,

 

We have a nice directory and organizational chart that pulls its data directly from our Active Directory environment. It was developed in-house a few years ago and is very low-touch in terms of maintenance.  If you’re interested, I can put you in touch with the developer that put it together.

 

http://clarkson.edu/directories/orgchart/

 

Josh

- - - -
Joshua A. Fiske '03, '04
Chief Information Officer
Clarkson University, Office of Information Technology
(315) 268-6718 -- Fax: (315) 268-7965

Calendar:  doodle.com/jfiske

 

Hi Matthew,

 

About a decade ago I was managing a department and the students wanted photos on the faculty and staff directory.  The department head thought it was a good idea and I was assigned to take the photos and update directory.  I learned one of the staff was a victim of domestic violence and had a restraining order against her ex-husband and didn’t want to “found.”  Easy, she was not included in the directory.  Ever since then I have believed in opt-in at the field level.  We’ll publish we have an accountant and their phone number, but the accountant will have to opt-in to extra information.  If we can segregate access (department, college, university, public), maybe the opt-out doesn’t have to be all or nothing.

-Eric

 

 

IT professionals will never ask for your password – not in email – not over the phone, never.

 

Eric Case, CISSP

MIS PhD student and DHS CDG Fellow

ecase (at) email (dot) arizona (dot) edu

http://www.linkedin.com/in/ericcase

 

I agree that AD is not a bad place to start.  With little understanding of LDAP and Powershell, data and objects (Pictures) can be extracted easily and then put into listings. By the way, and LDAP server

 

Matthew – The site you created at Clarkson is exceptional!  I may plagiarize if you do not mind.

 

Tim

 

 

 

Timothy A. Pierson 

Associate VP, Information Technology and CIO

Piedmont Technical College

Lex Walters Campus

620 N. Emerald Rd. | P.O. Box 1467

Greenwood, SC 29648

Pierson.t@ptc.edu

Phone:  864.941.8437

Mobie:  864.992.6741

CISSP, CCNA:Security, MCSE: Security

 

"It is not the critic who counts; the credit belongs to the man who is actually in the arena. Who strives valiantly; who errs and comes short time and time again; and who, if he fails, at least fails while daring greatly. His place shall never be with those cold and timid souls who know neither victory nor defeat." - Theodore Roosevelt

 

 

 

 

 

Sorry I hit the send button too soon.

 

 

I agree that AD is not a bad place to start.  With little understanding of LDAP V5 and Powershell, data and objects (Pictures) can be extracted easily and then put into listings. By the way, any  LDAP V5  server could be used by storing a JPEG in the jpegPhoto attribute.

 

Matthew – The site you created at Clarkson is exceptional!  I may plagiarize if you do not mind.

 

Tim

 

 

Tim,

 

Happy to share!  I’ll have the developer who put that together contact you off-list to share his code...no sense in reinventing the wheel.

 

Josh

- - - -
Joshua A. Fiske '03, '04
Chief Information Officer
Clarkson University, Office of Information Technology
(315) 268-6718 -- Fax: (315) 268-7965

Calendar:  doodle.com/jfiske