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Physical vs Virtual server budgeting
This question pops up each year as the next budget is being created, and I am hoping others have implemented a solution they would like to share. Historically when servers were physical, if a department wanted/needed a server to host a specific application, a process similar to this would occur.
1. The requesting department would have to show they had budgeted for it and had the funding
2. A quote would be obtained by I.T.
3. A purchase order request would be generated by I.T., using the requesting department’s organization/account number
4. The requesting department head would sign off and forward the P.O. request to purchasing.
Now of course, because the vast majority of servers are virtual, I.T. buys blade chassis, blade servers, storage, VMware licenses, etc., and when a department needs/wants a server (virtual piece of the whole blade/storage/etc), there is no finite way that we currently employ to easily estimate cost for a department’s budgeting, nor can we use the historic purchase order method as there is nothing to physically purchase. This of course leads to the impression that this infrastructure is free, and where once a department would request one server, they will now request three, with no thought to budget or support.
So my questions are, how are you currently handling your virtual server budgeting/charging, and have any of you implemented a form of chargeback utilizing specific software to compute cost?
Any suggested solutions would be appreciated.
Paul V. Fontaine
Providence College | Accinno Hall
1 Cunningham Square, Providence, RI 02918
401-865-1575 | firstname.lastname@example.org