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Privacy and data security
Dear Friends and Colleagues: We are a Datatel shop ( born 1984). Our security access needs a 100% overhaul and we are not yet in a position to begin it. The question I have is about fields that are purposefully hidden from Datatel users (not faculty or students but administrators entering data into the system.) 1. I assume SSN should be hidden or masked from nearly all users. 2. Similarly, things like salaries are secured and limited. 3. What about date of birth and home addresses? We have an administrative user who insists DOB should be hidden. Any thoughts about this? My concern is that we are beginning a major "re-migration" to a clean (non-customized) version of Colleague. All of my staff are working on projects with this long term goal in mind. I am trying to minimize the temporary (but intensive) programming efforts requested to support the current (old) code. Is hiding and securing DOB critical? Are there legal concerns like with SSNs? Along these same lines, does anyone have an agreement they ask Colleague data entry staff to sign which clarifies their responsibility for handling confidential data? Thanks in advance for your insights. Enjoy your weekends! Best, Carol _________ Carol Katzman Vice President for Information Technology Barnard College Sent from my iPhone ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.