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Protected information transmission
Hi All
-- Ravi
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
When students travel on study abroad programs the hotels in foreign countries seem to want a list of passport numbers (considered PI in Massachusetts) shipped to them early so checkins can be sped up. The two modes under
consideration by our study abroad program are: Faxing the info or Emailing the info with each having its own issues - one could easily fax the information to the wrong fax number and it is obvious what the issues with email is. I would like to know what some
of your study abroad programs are doing about this.
CIO, Wellesley College
Google Voice - 860-631-RAVI
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
Recommend
Comments
Theresa
Jonathan See
Interim Chief Information Officer
Pepperdine University
For our medical student rotations sites that ask for similar kinds of information, and in a similar context, we either send as an encrypted Word (2007 or higher, for AES) file, or encrypted PDF.
We then call or text the requester with the password. This method seems to work quite well, and uses fairly ubiquitous tools, at low or zero cost. And, of course, it has been approved by the Office of the Registrar (our de facto FERPA police, in a good way).
Sincerely,
Scott Helf, DO, MSIT
Chief Technology Officer-COMP
Director, Academic Informatics
Assistant Professor
Department of Academic Informatics
Office of Academic Affairs
College of Osteopathic Medicine of the Pacific
Western University of Health Sciences
309 East 2nd Street
Pomona, CA 91766
909-781-4353
shelf@westernu.edu
www.westernu.edu
From: The EDUCAUSE CIO Constituent Group Listserv [mailto:CIO@LISTSERV.EDUCAUSE.EDU] On Behalf Of See, Jonathan
Sent: Friday, September 30, 2011 8:12 AM
To: CIO@LISTSERV.EDUCAUSE.EDU
Subject: Re: [CIO] Protected information transmission
Ravi,
I'm not sure how our International Programs Office handles this function but at Pepperdine University, we use Accellion, a secure file transfer/sharing tool. Both our Finance Office and HR Office use this tool as well for secure email transmission and presently, we are rolling out new copiers, all equipped with push-scanning capability that is integrated with Accellion.
I should inquire with our IP Office and see how they handle such transmission.
Best,
Jonathan
---
Jonathan See
Interim Chief Information Officer
Pepperdine University