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Fellow Colleagues,
           We are considering creating/amending our purchasing policy to ensure any software and/or hardware purchases are Section 508 compliant (accessible to those with disabilities).  We want to mandate that 508 compliance requirements are included in the RFPs of any electronic and information technology related procurements.   
 
            Has anyone done this?  If so, would you mind sharing your policy(ies)?   Thanks in advance.

Kind Regards,
Jim

James M. Maher II
Executive Director of Information Technology Services
Saginaw Valley State University
Information Technology Services
7400 Bay Road
University Center, MI 48710
www.svsu.edu


Tel: (989) 964-2222
E-mail: jmmaher@svsu.edu

 
 
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Comments

Jim

We adopted a policy last spring along with a procedure for applying it, see attached. Obviously we are in the early stages of adapting the practice but so far we have had tremendous support. We see this as a social justice issue and not an optional conversation, fortunately I am finding more and more technology providers are taking this seriously as well.

 

 

Cheers,

Russ

 

 

Russell Beard

Vice President of Information Resources

Phone: 425.564.4201

 

 

The settlement our colleagues in over in La have may be relevant. Here is the reference I have seen and I pulled out a section from near the end of the settlement...


·        The University will develop and implement a process to ensure electronic and information technology purchased by the University is accessible, including:

a.      Language in all technology contracts requiring contractors to warrant their compliance with WCAG 2.0 AA, to provide accessibility testing results and written documentation verifying accessibility, to promptly respond to and resolve accessibility complaints, and to indemnify and hold the University harmless in the event of claims arising from inaccessibility.

 

 

New Cases and Documents on the NACUA Web Site

ADA and Technology Accessibility: Settlement Agreement Between the United States of America, Louisiana Tech University and the Board of Supervisors for the University of Louisiana System
Complete text (19 pages) of July 12 settlement agreement resolving allegations that Louisiana Tech University violated the Americans with Disabilities Act (ADA) through use of an internet-based learning application that was inaccessible to a blind student. The settlement agreement, which has a term of five years, requires the university to adopt and disseminate revised policies, including specific reference to the requirement of deploying accessible technology and course content. The required content of such policies is set forth in detail in Exhibit 1 of the agreement, which addresses the purchase, acquisition, development and use of instructional technology or materials accessible to persons who are blind or have other vision disabilities. The Exhibit also requires all new and pre-existing university websites comply with the Web Content Accessibility Guidelines 2.0 level AA (“WCAG 2.0 AA”). Other provisions of the settlement agreement require the university to develop annual training programs for all individuals providing course-related instruction to university students, to all university administrators, and to all incoming students, and prescribe the content of such training. The settlement agreement also requires annual reports to the U.S. Department of Justice regarding the university’s compliance with the settlement agreement. Finally, under the agreement, the student filing the complaint is to be paid $23,543. The agreement states the University disputes the Department’s determinations and admits no 


Sent from my iPad
Margaret (Marg) H. Knox
The University of Texas System

Hi,

 

Here at the University of Edinburgh in the UK we evaluate and score accessibility as part of all our major software procurements.

 

I’ve attached the standard question set we use for software purchases. There are two components a Mandatory requirement

 

“The University has a legal and moral duty to procure systems that provide access to disabled staff.  Requirement : The system should be fully accessible to both internal and external users. ”

We also have a set of scored requirements which explore different aspects of the software. For these requirements we have defined a minimum acceptable level of overall accessibility which must be achieved before the software is released in the live environment.

 

Although this is not strictly a policy document I hope the question set will be a useful contribution to this discussion.

 

Best wishes, Mark

 

Mark Ritchie
Deputy Director and Head of Project Services

Information Services Applications Division

University of Edinburgh

T: +44 131 650 2103

M: +44 7917 587254

E: mark.ritchie@ed.ac.uk

W: www.ed.ac.uk/is/applications and www.projects.ed.ac.uk

LinkedIn: http://www.linkedin.com/pub/mark-ritchie/9/182/8a7

 

 

From: The EDUCAUSE CIO Constituent Group Listserv [mailto:CIO@LISTSERV.EDUCAUSE.EDU] On Behalf Of Knox, Marg
Sent: 30 August 2013 19:40
To: CIO@LISTSERV.EDUCAUSE.EDU
Subject: Re: [CIO] Purchasing Policy that includes Accessibility Requirements

 

The settlement our colleagues in over in La have may be relevant. Here is the reference I have seen and I pulled out a section from near the end of the settlement...

 

 

·        The University will develop and implement a process to ensure electronic and information technology purchased by the University is accessible, including:

a.      Language in all technology contracts requiring contractors to warrant their compliance with WCAG 2.0 AA, to provide accessibility testing results and written documentation verifying accessibility, to promptly respond to and resolve accessibility complaints, and to indemnify and hold the University harmless in the event of claims arising from inaccessibility.

 

 

New Cases and Documents on the NACUA Web Site

ADA and Technology Accessibility: Settlement Agreement Between the United States of America, Louisiana Tech University and the Board of Supervisors for the University of Louisiana System
Complete text (19 pages) of July 12 settlement agreement resolving allegations that Louisiana Tech University violated the Americans with Disabilities Act (ADA) through use of an internet-based learning application that was inaccessible to a blind student. The settlement agreement, which has a term of five years, requires the university to adopt and disseminate revised policies, including specific reference to the requirement of deploying accessible technology and course content. The required content of such policies is set forth in detail in Exhibit 1 of the agreement, which addresses the purchase, acquisition, development and use of instructional technology or materials accessible to persons who are blind or have other vision disabilities. The Exhibit also requires all new and pre-existing university websites comply with the Web Content Accessibility Guidelines 2.0 level AA (“WCAG 2.0 AA”). Other provisions of the settlement agreement require the university to develop annual training programs for all individuals providing course-related instruction to university students, to all university administrators, and to all incoming students, and prescribe the content of such training. The settlement agreement also requires annual reports to the U.S. Department of Justice regarding the university’s compliance with the settlement agreement. Finally, under the agreement, the student filing the complaint is to be paid $23,543. The agreement states the University disputes the Department’s determinations and admits no 


Sent from my iPad

Margaret (Marg) H. Knox

The University of Texas System


Hi Mark, 

Thank you for sharing this information.  We also have included language about procurement in our draft policy, making its rounds through the vetting process.

Here is the specific language we have so far, not as robust as yours, and it is in the principles section of our policy, not the policy statement per se.  You are making me rethink that location.  It reads:

Cornell University strives to attract the highest caliber of faculty, staff, and students. In addition, the university must comply with the Americans with Disabilities Act of 1990. The Web standards identified in the Web Content Accessibility Guidelines (WCAG) 2.0, issued by the Word Wide Web Consortium (W3C) provide a legally accepted baseline for Web accessibility. This policy contributes to the university’s overall commitment to a diverse and inclusive environment, while furthering its missions.

Cornell University, to support a Web environment that is accessible to the widest range of users, including those with the more common sensory, motor and cognitive disabilities, requires units and departments to adopt, according to a timeline, the Web standards identified in WCAG 2.0 for all of its covered websites.

This includes, whenever possible, following procurement guidelines to ensure the purchase and utilization of products that support a web accessible environment. For more information, contact Cornell Procurement Services (for Weill Cornell Campus Units, contact XXXXXXXXX).

I have copied the entirety of the draft policy below (I don't think the list accepts attachments).  If anyone else has thoughts about this specific issue of procurement or any other aspect of the policy, we would appreciate your input so much!  

Best, Tracy



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