student printing solution RFP template

Simmons College in Boston, MA implemented PaperCut MF for students. The service is extremely popular and resulted in large reductions in wasted paper and consumables while enabling the college to increase the "free" student quota and increase the number of distributed print stations. The most popular feature for students is web print (ability to send a print job remotely and release from any student print station on campus with a tap of their ID card) PaperCut has 2 solutions: PaperCut (for printers only) and PaperCut MF for multi-function devices - if your student facing solution will include print/copy/scan stations. Simmons wanted to eliminate copying and provides free scanning to students and attractive pricing and quota policies for desired printing such as duplex, b/w, etc. Each product has a hardware compatibility matrix so you need to know what manufacturer you plan to use for your fleet and this will impact the functionality, software licensing, and student IT swipe/tap hardware you use. A PaperCut reseller typically can help you navigate these various issue. If you will have a mixed fleet hardware (e.g. 1 manufacturer for large high-volume stations and another manufacturer for smaller, printer based stations) you need to think about print drivers that are compatible for both and that perform well. One other consideration - be liberal with your print refunds and credits during the first semester of deployment, while your team works out the kinks. Your students will be more patient with you as a result. Doug Anderson Director, Service Planning & Management | Tufts Technology Services 617.627.0454 | http://it.tufts.edu Tufts University | 169 Holland St, #202, Somerville, MA 02144 ________________________________ From: The EDUCAUSE CIO Constituent Group Listserv [CIO@LISTSERV.EDUCAUSE.EDU] on behalf of Darrell Lutey [darrell.lutey@UNLV.EDU] Sent: Wednesday, June 19, 2013 12:31 PM To: CIO@LISTSERV.EDUCAUSE.EDU Subject: Re: [CIO] student printing solution RFP template Agreed, papercut is a great solution. We migrated from Pcounter. Very happy with the product, and very affordable. The product wil do what you want it to, and the cost should not require an RFP. Papercut will not respond to a RFP though. Darrell Lutey Assistant Director, 702-895-0763 Office of Information Technology, UNLV CBC B129 / Mail Stop 7040 http://oit.unlv.edu | Twitter@unlv_oit IT Help Desk: 702-895-0777 From: Russ Beard To: CIO@LISTSERV.EDUCAUSE.EDU Date: 06/19/2013 07:59 AM Subject: Re: [CIO] student printing solution RFP template Sent by: The EDUCAUSE CIO Constituent Group Listserv ________________________________ We use Papercut as well supporting over 35,000 students. As I recall the licensing was so affordable it fell beneath the RFP threshold and has been a very solid product. Cheers Russ ________________________________ From: Stephen Houser Sent: ‎6/‎19/‎2013 7:51 AM To: CIO@LISTSERV.EDUCAUSE.EDU Subject: Re: [CIO] student printing solution RFP template We also use PaperCut with approximately 10,000 users across 6 locations. We have had only great experiences at a reasonable cost. Alas, as with Harriet, no RFP. Stephen Houser University of Southern Maine On Jun 19, 2013, at 9:19 AM, Harriet Gold > wrote: Sorry I don't have an RFP template, but we purchased PaperCut and it is working very well for us. Would make the same choice again. We are a small school with about 3,500 print users.