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We have just concluded an audit by the state on our collection of sales tax. One of the areas they cited as needing to collect the tax (8%) in Philadelphia is in our print services labs (we do specialty printing for digital art production as part of students' assignments) as well as routine office materials production for staff use. As students actually need to reproduce their work as part of the course, we have not been collecting tax. Anyone with a similar high end printing service successfully avoided having to charge sales tax for such services. (if so do you have a rationale used). Tom Thomas H. Carnwath Vice President Technology and Information Services Hamilton Hall 320 South Broad Street Philadelphia, PA 19102 Tel: 215-717-6440 [cid:5A8AB6E3-7346-4C78-9862-4609ECE441D3] Need Assistance? Call OOPS (215-717-6677) to get answers. OTIS will never ask for your personal information or password in an email. Never share this information with anyone. This message and any attachment may contain confidential or privileged information and is intended for the intended individual named as addressee. If you are not the intended recipient of this message, please notify the sender immediately by return email and delete this message and all attachments from your system. Any unauthorized disclosure, use, distribution, or reproduction of this message or any attachments is prohibited and may be deemed unlawful. Please consider the environment before printing this email. ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
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Comments

Tom, It sounds like they are treating you printing services as a competitor for Kinkos, Staples, etc. You may not be able to avoid the sales tax issue in this case. One thought would be to have the printing included in a lab fee associated with course. You should, of course, consult with your local tax experts/attorneys. --Randy Charles R. Williams Chief Information Officer Benedictine University 5700 College Road Lisle, IL  60532 630-829-6025
Message from mike.cunningham@pct.edu

Are you charging the students to print?
We are just now setting up pay-for-print. Goes live Fall 13. Students will start with allowance and must add to account after depleting that allowance. Our audit was for specialty printing services (much like a Kinkos or specialty print house) for scanning and digital print on various papers and surfaces, as well as laser cutting. A lot of work is large format not 8.5X11. Tom Thomas H. Carnwath Vice President Technology and Information Services Hamilton Hall 320 South Broad Street Philadelphia, PA 19102 Tel: 215-717-6440 Need Assistance? Call OOPS (215-717-6677) to get answers. OTIS will never ask for your personal information or password in an email. Never share this information with anyone. This message and any attachment may contain confidential or privileged information and is intended for the intended individual named as addressee. If you are not the intended recipient of this message, please notify the sender immediately by return email and delete this message and all attachments from your system. Any unauthorized disclosure, use, distribution, or reproduction of this message or any attachments is prohibited and may be deemed unlawful. Please consider the environment before printing this email. On 8/23/12 2:35 PM, "Mike Cunningham" wrote: >Are you charging the students to print? > >