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Jonathan,
 
Over the years, the administration has seen that it is best that the support of academic technology areas are centralized with IT.   Our Executive Director of Academic Technology and Network Services and his staff work closely with the campus Vice President/Provosts to determine which technology each year needs replacing whether it is classroom and lab computers or media in classrooms or conference rooms.  Annually during the budget process, IT presents the total technology requests for the College and it is discussed.  Usually, the majority of it passes through and the equipment is replaced.  The College is very fortunate to have the funds to keep up with the renewal and replacement of technology.
 
In the past, we had a College-wide committee that filtered the departmental requests each year and passed the filtered request to the CFO.  The committee was given a target budget and we stayed as close to it as possible.  That system worked as well.
 
Dave

 
David Hoyt
Chief Information Systems Officer
 
  Collin College     
  Collin Higher  Education Center
  3452 Spur 399
  McKinney, TX  75069
 
P - 972.599.3133   F - 972.599.3131
>>> On 2/20/2013 at 12:08 AM, in message <A467B91E-02B7-4207-BD5C-7B53C919D02B@pepperdine.edu>, "See, Jonathan" <Jonathan.See@PEPPERDINE.EDU> wrote:
Dear Colleagues,

At Pepperdine, we have an ownership-funding issue affecting commonly-used areas (e.g. conference rooms, auditoriums, chapel, etc). The situation is such that there is no clear ownership of these common areas plus technology R&R funds have not been allocated. So, when the technologies (e.g. projector) fail in these areas, users naturally go to IT to fix and/or replace them. Similar situation with our classrooms where new AV technologies were installed with one-time construction dollars ... and we all know how quickly four years goes by before it's time to refresh the equipment.

Hopefully, I am not alone and that some of you share this same issue.

We have been addressing this issue for quite some time now (okay, years) with no resolution. I welcome any insight from you ... What and how do you manage R&R for your common areas? Note that Pepperdine does not charge any technology fees. Also, is there a better or best R&R model?

Welcome your .02.

Best,

Jonathan See
Chief Information Officer
Pepperdine University
310.506.6256

@SeeJonathan

**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

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Comments

Like Rob and Dave I am trying to get the college to centralize things here. There is general agreement that is a good idea, but not additional funding at this point. For now we try to rob peter to pay paul, so to speak, until we can get the budgeting set appropriately. It's a challenge for sure.

 - Mark



>>> On 2/20/2013 at 12:08 AM, in message <A467B91E-02B7-4207-BD5C-7B53C919D02B@pepperdine.edu>, "See, Jonathan" <Jonathan.See@PEPPERDINE.EDU> wrote:
Dear Colleagues,

At Pepperdine, we have an ownership-funding issue affecting commonly-used areas (e.g. conference rooms, auditoriums, chapel, etc). The situation is such that there is no clear ownership of these common areas plus technology R&R funds have not been allocated. So, when the technologies (e.g. projector) fail in these areas, users naturally go to IT to fix and/or replace them. Similar situation with our classrooms where new AV technologies were installed with one-time construction dollars ... and we all know how quickly four years goes by before it's time to refresh the equipment.

Hopefully, I am not alone and that some of you share this same issue.

We have been addressing this issue for quite some time now (okay, years) with no resolution. I welcome any insight from you ... What and how do you manage R&R for your common areas? Note that Pepperdine does not charge any technology fees. Also, is there a better or best R&R model?

Welcome your .02.

Best,

Jonathan See
Chief Information Officer
Pepperdine University
310.506.6256

@SeeJonathan

**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

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