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All,

 

The four institutions in the University of Missouri system wish to correct their alumni  records (addresses, phone numbers, etc.) by providing alumni SSNs to a national credit bureau. This would be done without the permission of the alumni involved.  The state of Missouri has no privacy law.  Neither the University of Missouri System nor any of the individual institutions have Privacy Policies.  Nevertheless many of us believe it to be unethical to use SSNs in this manner without the prior consent of their owners (which they cannot get). One might think that as an arm of the state, law or no law, we would follow nationally understood privacy guidelines on PI data.  Do any of you have any experience with this or any insight on the problem, or even an opinion on the subject. thanks

 

Larry Frederick

CIO-University of Missouri, Saint Louis

frederickl@umsl.edu

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Comments

Message from cruch@fsmail.bradley.edu

I can't imagine using SSNs in that manner.  Nor could I imagine using credit agencies as a source of address data.

-- 
***************************************************
J. C. "Chuck" Ruch
Associate Provost for IRT/CIO
Bradley University
Office (309) 677-3100
Cell (309) 370-7104, Fax - (309) 677-3092
cruch@bradley.edu








I believe there are organizations that will do address updating/verification without using SSN's. They use Post Office information and change of addresses, but you will get some errors.   I would not go down the road of using SSNs.

Julie 

Julie Ouska
CIO/VP, Information Technology
Colorado Community College System
(720) 858-2781
julie.ouska@cccs.edu

From: <Frederick>, Lawrence <frederickl@UMSL.EDU>
Reply-To: CIO List <CIO@LISTSERV.EDUCAUSE.EDU>
To: CIO List <CIO@LISTSERV.EDUCAUSE.EDU>
Subject: [CIO] Using SSNs for Advancement Data Hygiene

All,

 

The four institutions in the University of Missouri system wish to correct their alumni  records (addresses, phone numbers, etc.) by providing alumni SSNs to a national credit bureau. This would be done without the permission of the alumni involved.  The state of Missouri has no privacy law.  Neither the University of Missouri System nor any of the individual institutions have Privacy Policies.  Nevertheless many of us believe it to be unethical to use SSNs in this manner without the prior consent of their owners (which they cannot get). One might think that as an arm of the state, law or no law, we would follow nationally understood privacy guidelines on PI data.  Do any of you have any experience with this or any insight on the problem, or even an opinion on the subject. thanks

 

Larry Frederick

CIO-University of Missouri, Saint Louis

frederickl@umsl.edu

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

They claim to have tried other means with low success rates.

 

Message from bauer.rick@gmail.com

Dear Lawrence:

Seems like a private note to the alumni office is in order (from a job security standpoint)....then a meeting with the most senior leader you can find. Register your concerns early, in writing, and often.

found this on another UM site:

Unless covered by an exception, staff may not release:

  1. Social Security number,
  2. Student number,
  3. Race/ethnicity/nationality,
  4. Gender,
  5. Grades, or
  6. Other personally identifiable information without written consent or when covered by an exception.

Complete University of Missouri policies related to sharing of student record information.



there are about 6 different kinds of dumb in this plan....the responsibility of the CIO is to be a good steward of the university information, and keep the trust of his constituency, even if it hurts.

If I were an alum, I would be more than steamed to hear this.

Rick Bauer, former CIO



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