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Good Day,

 

 

Recently we rolled out Google email to our students.  Our students are now asking for Google Groups and YouTube.

We were told as Google Groups and YouTube are consumer services, our students would be the end-users.  We were told "For the core services, the agreement is between Google and the institution (so TCNJ). For consumer services, the agreement is between Google and the end-user."  We were also told "You do not need to have your legal counsel review the terms for the consumer services since that is between the students and Google."

 

 

Can those who allowed student access to Google Groups and YouTube tell us how this was implemented.  Did you get your legal counsel involved?  Did you consider the end-users to be the students?  Did you consider the agreement is between Google and the students?

 

 

Thanks,

Steve Scaffa
IT Business Operations Specialist
TCNJ
3 Green Hall
2000 Pennington Road - Rt. 31
Ewing, NJ 08628-0718
scaffa@tcnj.edu
609-771-2214
Fax: 609-637-5377


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Comments

Message from william.eubank@uah.edu

Google Groups for Business is listed as a core app in our domain and thereby covered by our standard agreement. Youtube is a consumer app and not covered. We have groups enabled for all users. Our users are divided into orgs, youtube is off for all but our "entity" org which is where special accounts like president@domain.com reside. -W
Groups is part of our core as well. For non-core services like YouTube it is true that the agreement is between the consumer and Google, but by enabling it in your domain, you are in some way "blessing" it on behalf of the University. Will your faculty and staff understand that the data hosted in their University-affiliated YouTube is not covered by the protections of your contract? This is less of a concern if you enable the service for students only, but there should still be some analysis of the risk, whether it is by your general counsel, internal audit, or some other sort of risk assessment group. If you have a good relationship with your counsel, I don't see a reason not to ask them for advice. Melissa Metz Director of Systems Engineering, Email, and Databases Columbia University Information Technology P.S. We are only just starting so we are only enabling Mail and Calendar. Groups are on the horizon. On Feb 28, 2012, at 9:28 AM, William Eubank wrote: > Google Groups for Business is listed as a core app in our domain and > thereby covered by our standard agreement. Youtube is a consumer app > and not covered. We have groups enabled for all users. Our users are > divided into orgs, youtube is off for all but our "entity" org which > is where special accounts like president@domain.com reside. > > -W > > >
On my admin panel here, I see "Google Groups for Business" as a core service, and then plain "Google Groups" as an additional service.  My presumption is that the latter is just so that members of the domain can join *outside* groups, because all the groups within our domain are managed under Google Groups for Business (and since that's a core service then the agreement with the College applies).  But, I'd welcome official clarification.

We didn't consult with counsel before turning on YouTube, no.

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