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At Hartwick College we are planning to move our alumni e-mail accounts to Google Apps.

Those of you who have migrated alumni e-mail to Google, would you please tell us:

1    1.  Did you assign a different subdomain for alumni?  (e.g., alumni.collegename.edu)

Why or why not?

2.  If you use a subdomain for alumni, how have the alumni reacted to Google’s ads?

3.  Are alumni keeping the same usernames that they had as students?

4.  What format do you use for usernames: 

firstname.lastname, lastname.firstname, lastnamefirstinitial, or other?

Why?

5.  Do you have any advice or lessons to share regarding moving alumni e-mail to Google?


Thank you very much.

--
Ric Chrislip
Senior Programmer/Analyst
Clark 111
Hartwick College
Oneonta, New York, USA
607-431-4189

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Comments

Message from william.eubank@uah.edu

1    1.  Did you assign a different subdomain for alumni?  (e.g., alumni.collegename.edu)

Yes.


Why or why not?

Easier maintenance, Alumni office is admin of domain, ads on for domain, reduce daily GADS sync time, etc..


2.  If you use a subdomain for alumni, how have the alumni reacted to Google’s ads?

No issues we are aware of.


3.  Are alumni keeping the same usernames that they had as students?

By and large, yes.


4.  What format do you use for usernames: 

firstname.lastname, lastname.firstname, lastnamefirstinitial, or other?

Why?

We use their current Charger ID(LDAP) but they can contact Alumni office and have it changed.  An automatic process provisions new alumni accounts each semester based on banner data.


5.  Do you have any advice or lessons to share regarding moving alumni e-mail to Google?

Provide a migration tool for their data.


-William



1. Yes (retired employees also) 2. No issues that I have heard 3. Yes 4. First initial, last name, numeric counter (e.g. kingle00) 5. It made a lot of sense for us because we have a large domain with over 300,000 "live" accounts and close to another 500,000 alumni records. It reduced a lot of load on our AD controllers when we moved to a sub-domain and removed them from AD. The only advice, communication, communication, communication. Hope this helps. Ken ------------- Ken Ingle Executive Director of Emerging Technology Central Piedmont Community College (704) 330 – 6957 www.cpcc.edu blogs.cpcc.edu/emergingtech From: , Ric > Reply-To: The EDUCAUSE Google Apps Constituent Group Listserv > Date: Monday, September 24, 2012 4:13 PM To: "GOOGLEAPPS@LISTSERV.EDUCAUSE.EDU" > Subject: [GOOGLEAPPS] Have you migrated your alumni to Google? At Hartwick College we are planning to move our alumni e-mail accounts to Google Apps. Those of you who have migrated alumni e-mail to Google, would you please tell us: 1 1. Did you assign a different subdomain for alumni? (e.g., alumni.collegename.edu) Why or why not? 2. If you use a subdomain for alumni, how have the alumni reacted to Google’s ads? 3. Are alumni keeping the same usernames that they had as students? 4. What format do you use for usernames: firstname.lastname, lastname.firstname, lastnamefirstinitial, or other? Why? 5. Do you have any advice or lessons to share regarding moving alumni e-mail to Google? Thank you very much. -- Ric Chrislip Senior Programmer/Analyst Clark 111 Hartwick College Oneonta, New York, USA 607-431-4189 chrislipr@hartwick.edu ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/. ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Hey Ric, here are Stony Brook University's answers:

1    Yes, to differentiate the populations

2.  N/A Will be rolled out January '13

3.  Yes

4.  firstname.lastname, easier to identify users

5.  I'll answer this with another question:  Will you be migrating all alumni, or only those who request it via a portal?  If all, then an easy one time upload from your registrar's roaster will do.  Otherwise, you will need to choose how to upload accounts upon request.

Thank you,

Shady


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