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Hello group, here are Stony Brook University we are just about to go live with Google Apps for Education.  Our e-mail format will be

We are hearing a lot of people asking if we will allow aliases.  So far we have made exceptions in the the first name (e.g. Chris.smith@, Chuck.smith@, Joe.smith@) but we are now being asked if exceptions can be made for:

replacing the first name with the middle name (e.g. middlename.lastname@)
replacing first.last with an alies (e.g chuck@, chris@, joe@)

I was wondering how other universities following a similar naming convention have handled this, pros/cons?

Thank you,

Shady Azzam-Gomez
Director, Project Management and Support
S5420 Melville Library
Stony Brook University
Stony Brook, NY 11794-3383
Phone: 631.632.3800
Mobile: 631.806.7150

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Message from

Shady, For our aliases, we use the preferred first name field from banner in combination with their last name. We find this helps a lot with our international faculty who take on alternative first names (Henry instead of Xiaojiang). -Nick -- Nicholas P. Gasparovich Systems Administrator Information Technology Services SUNY Institute of Technology Utica, New York 13502

      Here is what we currently do:
  • Our usernames (for legacy reasons) continues to be truncated to 8 characters. Naturally this is an available email address.
  • Everyone gets two - official firstname dot lastname as well as preferredname dot lastname, call derived from Banner and updated on a daily basis.
  • In addition, for those whose usernames are truncated get the full first initial followed by last name as an additional one.
  • All of these have tie breaker rules. First tiebreaker is based on middle initial and then use an integer.
-- Ravi
CIO, Wellesley College
Google Voice - 860-631-RAVI