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June 12, 2013 | Andrea Stevens

Hi Everyone, 

We too have been working through the same discussion.  I can’t stake a claim to coming up with most of these, but it does represent the “test” we used when reviewing the list of "things we do" to determine which were services. 

  • Does it mirror a functional team or organizational unit? If so, it is probably some sort of fulfillment component and not a service
  • Is it a action or a thing? If so, it is probably a transaction or product component and not a service
  • Is it a "what" we do or a "how" we do it? If it is a "how" it is more than likely a process, internal capability or product and not a service.
  • Would the customer or recipient understand it and know how it adds value to their business?
We also found it helpful to facilitate conversation if we kept a side list going of...
June 6, 2013 | Ed Zucker

My daughter will be going to Lafayette College and I noticed they had a Service Catalog online. Thanks for pulling this together. We are about to take on this project, so hopefully you can add us sometime soon.

 

Ed Zucker

Colorado School of Mines

 

June 4, 2013 | Rita Barrantes

Good afternoon colleagues –

 

David and I are working with Educause on rescheduling tomorrow’s webinar to next week. Our apologies for the last minute notice. There was some confusion on the dates, but we promise the topic and the speaker are still on this month’s radar.

We will let you know later this week the new date/time. Stay tuned.

 

Thank you,

 

Rita B.

Co-lead Educause ITIL CG

http://www.educause.edu/wiki/itil

 

 

___________________________

Rita Barrantes, MBA, PMP

Assoc. to CIO...

May 9, 2013 | David McGuire

Colleagues,

Material from our May 1 webinar – the Service Catalog project at Lone Star College System – is now posted on the Educause ITIL wiki.  Butch Juelg has graciously shared some of the working documents they developed as part of building their new catalog, which can be found at: http://www.lonestar.edu/15325.htm

 

The wiki is located here: http://www.educause.edu/wiki/itil

 

 

David McGuire, MBA

Assoc Director, IT Project & Service Mgmt

Information Technologies

University of New Mexico

505-277-0093

...
May 1, 2013 | David McGuire

https://educause.acms.com/cg

 

If you’re having trouble connecting, be sure you’re using this URL. - David

 

David McGuire, MBA

Assoc Director, IT Project & Service Mgmt

Information Technologies

University of New Mexico

505-277-0093

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

April 30, 2013 | Rita Barrantes

Good morning everyone –

 

The next ITIL webinar session is tomorrow Wednesday, May 1st 2013, 2pm-3pm CST. Additional information about this session is shown below.

 

Presentation Title:         Service Catalog: A Case Study at Lone Star College System

Speaker:                              Butch Juelg – Associate Vice Chancellor of Technology Services at Lone Star College System

Short Bio:                       ...

April 30, 2013 | Deborah B. Whitten

Colleagues;  we are starting an IT service management initiative and I am looking for a position description for an IT Service Manager or equivalent lead role of such a program (based on ITIL).   Do any of you have one you might be willing to share? 

 

Thank you!

 

Deb

 

Deborah B. Whitten

Assistant Vice President for IT Planning and Programs

Arizona State University

P.O. Box 870101, Tempe, AZ 85787-0101

(480) 727-0050 Fax: (480) 965-0028

deborah.whitten@asu.edu

 

 

********** Participation and subscription information for this EDUCAUSE Constituent Group...
April 23, 2013 | Walter J. Peters

Good afternoon,

 

The 2011 Refresh of ITIL discusses a role that has been employed for a while now in IT organizations – that of a Business Relationship Manager.

 

I am curious who of us in higher education actively employ one (or more) person in this role.  If your institution does, can you discuss how this role has improved relationships between IT and the “customer” – colleges, divisions, departments, etc?

 

This is one online resource that goes over the BRM (in the case that you may call the person fulfilling these duties something else).

 

http://it.toolbox.com/wiki/index.php/...

April 11, 2013 | Matthew Wollman

Dear Friends,
The New England Regional Computing Program (NERCOMP) is conducting a workshop “Implementing ITSM ”. Any of you we are in the New England area are welcome to attend. Please see the details below.

 

DATE:
Thursday, May 2, 2013

 

TIME:
9:00 - 4:00 (Coffee and Registration start at 7:30)

 

PRICE:
NERCOMP Members: $130, Non-Members: $260
Your fee includes unlimited am and pm break and lunch
Be sure to login to receive member prices.

 

LOCATION:
Four Points Sheraton Hotel and Conference Center
Norwood, MA.

 

DESCRIPTION:
IT organizations are continuously looking for ways to improve....

February 21, 2013 | Kevin Davis
For those colleagues who are using ServiceNow today for ITSM: have any of you used the pre-baked process definitions with matching update sets/accelerators from either Third Sky/Navigis or Fruition?

We are using ServiceNow for incident, knowledge, and limited request/service catalog functionality but would like to begin using additional modules.  We're in a single tenancy shared with our hospital/health system and are interested in starting with a shared model process rather than trying to reconcile competing, independent processes.  Both Third Sky and Fruition look very interesting, but would be curious the real-world experience you have had with them.

(Would welcome feedback off list if preferred, too!)

Kevin

---
Kevin Davis
Director, Service Management & Operational Integration
Duke University...
February 13, 2013 | Jason M. Rogers
ITIL and ITSM users, 

What have you defined and applied for Incident and Change categorization? Categorization and sub-categorization can be discussed endlessly. What lists have you created and applied that really work for your university?

Thanks,
--
Jason M. Rogers, PMP | Sr. Project Manager, PMO & IT Development
University of Arkansas at Little Rock | Information Technology Services
501.916.5079 | jmrogers@ualr.edu | ualr.edu


You can observe a lot by watching- Yogi Berra 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found...
February 13, 2013 | Tina Meier

Good afternoon

 

We are working on an RFP for different types of Cloud Services at the Infrastructure, Platform and Software as a Service layers. As I read through more and more Gartner research, a theme is coming through on modifying operational management processes/procedures to accommodate these cloud services.

 

I would love to hear some ideas on how other institutions have incorporated operational management processes at the IaaS, PaaS and SaaS layers, if you have a separate set of procedures which provides an input to your current processes or if you developed a hybrid decision-tree on the processes. It would be nice to hear any feedback on what has worked well, what hasn’t worked well and what you would do differently.

 

Also, if you have examples on how you...

February 12, 2013 | David McGuire

You’re right, Mike, the focus of the list is ITIL practices.  I’ve noticed that other lists tend to stray sometimes from the core focus – the Project Mgmt list had some good ITIL threads recently – but our bigger issue is the need for ITIL-specific conversations.

 

I can start that by letting everyone know that we had a great CG session at Educause, with 70+ attendees from over 50 schools in all stages of implementation.  The agenda and notes from that session are posted on the conference site:

http://www.educause.edu/annual-conference/2012/itil-higher-education

We did a quick overview/orientation to ITIL for those new to it, then had a series of group table discussions around some preset questions...

February 11, 2013 | Michael E. Cyr
Hi all,

Am I in the wrong group?  I thought this was the ITIL group but it seems to only contain discussions of specific IT services, such as end-user device backup.

From the ITIL group page at Educause:

This EDUCAUSE constituent group provides a forum for discussing adoption and implementation of ITIL (Information Technology Infrastructure Library) guidance and the related issues and obstacles that are particular in higher education. The topics include discussions of ITIL processes implementations, usage of tools, training, and ways to promote a Service Management culture in higher education IT. This group meets at the EDUCAUSE Annual Conference and uses the electronic discussion list to discuss issues throughout the year.

Mike Cyr
UMS ITS
...
January 23, 2013 | Richard Musal
Hello Everyone,
  Just wondering if anyone has a suggestion for a video conferencing system that would work for a large Auditorium. 

We have had good luck with Skype or Google hangout in small conference rooms where the big TV is at the head of the table so they are like another member of the meeting sitting at the table. 

How do you handle an auditorium though where there is a live audience and an online audience and a presenter at the front of the room?  It seems unnatural.

Thank you for your thoughts.
Rich
-----------------------
Richard A. Musal, M.A., P.D.
Assistant Director of Client Services & Operations/Adjunct Professor of CIS

Riverdale, NY 10471
Phone: 718-862-7933
Fax: 718-862-7877
...
December 21, 2012 | Patrick Corcoran

Colleagues –

 

I trust you’re all ready for the holiday break.

 

I was curious to see who will be attending the conference in Baltimore in early January, as this our firm’s first foray into the EDUCAUSE membership.

 

Happy to connect before and during the conference!

 

Best,

Patrick

 

Patrick R. Corcoran

Enterprise Solutions

International Institute for Learning, Inc.

110 East 59th Street, 31st Floor

New York, N.Y. 10022

Phone: 212-515-5185/Fax-212-755-0777

...

December 7, 2012 | Matthew Wollman

On Tuesday December 11th from 11:00 AM PT (2:00 PM ET) to 12:00 PM PT, (3:00 PM ET) the itSMF Higher Ed SIG will hold a small group discussion to share experiences and findings in the search for ITSM tools. The facilitator will be Lisa Kass, Associate Director of Service Management at the University of Southern California. The group will be kept small to ensure participation. Please no vendors. We try to limit the size of the discussion group so that we can include everyone.

To sign up for this discussion, please sign up via this link: http://tinyurl.com/btl9zt8

  Website: http://www.itsmfusa.org/members/group.asp?id=87680 LinkedIn Group:...
December 4, 2012 | Patrick Corcoran

I would like to make our new podcast series available to the membership of the ITIL group:

 

http://www.iil.com/itil/itil-podcast.asp

 

Patrick R. Corcoran

Business Development Manager – Enterprise Solutions

International Institute for Learning, Inc.

110 East 59th Street, 31st Floor

New York, N.Y. 10022

Phone: 212-515-5185/Fax-212-755-0777

Mobile: 631-478-2325

 

ITIL® 2011 Edition Certification Program

 ...

November 9, 2012 | Laura Dark
Hello,
I am new to this group and have been asked to organize our SLA & OLA documentation.
We are wondering how other universities tackle this task.

  • how many / what docs they have per service - SLAs? OLAs? Support docs? (or others)?
  • where are they stored - are they Word documents? Google docs? In a wiki? Are they linked from a website?
  • Who is able to see the docs?
  • (any other info you think would be useful)

Any response would be appreciated.

Thanks
Laura Dark
Quality Assurance & Implementation Analyst
Phone: 863-7473
Box 1885
mail to:  Laura_Dark@brown.edu


********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
October 12, 2012 | Pankaj Sharma

Hello,

 

On August 30th, I had requested the community share their ITIL experience. I wanted to revert back and share the results of my conversations that I presented to our leadership team. Hopefully other schools looking to implement ITIL can benefit from it.

 

I would like to thank everyone for taking the time to chat about ITIL.

 

Please let me know if you have any questions.

 

Thanks and Regards

Pankaj Sharma

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www....
April 30, 2013 | Deborah B. Whitten

Colleagues;  we are starting an IT service management initiative and I am looking for a position description for an IT Service Manager or equivalent lead role of such a program (based on ITIL).   Do any of you have one you might be willing to share? 

 

Thank you!

 

Deb

 

Deborah B. Whitten

Assistant Vice President for IT Planning and Programs

Arizona State University

P.O. Box 870101, Tempe, AZ 85787-0101

(480) 727-0050 Fax: (480) 965-0028

deborah.whitten@asu.edu

 

 

********** Participation and subscription information for this EDUCAUSE Constituent Group...
April 30, 2013 | Rita Barrantes

Good morning everyone –

 

The next ITIL webinar session is tomorrow Wednesday, May 1st 2013, 2pm-3pm CST. Additional information about this session is shown below.

 

Presentation Title:         Service Catalog: A Case Study at Lone Star College System

Speaker:                              Butch Juelg – Associate Vice Chancellor of Technology Services at Lone Star College System

Short Bio:                       ...

August 30, 2012 | Pankaj Sharma

Hi,

 

New Mexico State University’s central IT department is looking to implement some ITIL processes. I was wondering if you would be willing to share your experiences in an offline conversation where I can call and ask a few questions.

 

Please let me know.

 

Thanks and Regards

Pankaj Sharma

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

June 25, 2012 | Nathan Nolen
Good Morning,

The department is in the middle of the design phase of implementing change management.  We've hit a roadblock and I wanted to see if any of you faced this situation.

We're having a hard time agreeing to change windows.  The department is broken into multiple units, and getting all unit managers to agree on windows that will work for them has been challenging.

How did you handle this part of change?

Thanks,
Nathan

----
Nathan Nolen, PMP | Associate Director, PMO & IT Development
University of Arkansas at Little Rock | Information Technology Services
501.916.3010 | nxnolen@ualr.edu | ualr.edu

...
May 3, 2012 | Listserv Anonymous User
Message from eathertonn@missouri.edu

Hi Everyone,

 

I’m interested to know if any of you share your ITSM applications with functional offices (e.g. Student Affairs, HR, Accounting, etc.) and if so do you segregate their data/tickets from IT, or do you have an open architecture?

 

We are building a new ITSM environment that will be shared by four campuses, and on the IT side we are planning to have an open architecture where we can easily exchange tickets and information between the IT shops on the different campuses (to support shared services), but we have some functional departments who also use the system, so I am interested in how others have handled this.  If we lock down the functional groups, that makes it more challenging for them to interact with IT and vice-versa.

...
April 11, 2013 | Matthew Wollman

Dear Friends,
The New England Regional Computing Program (NERCOMP) is conducting a workshop “Implementing ITSM ”. Any of you we are in the New England area are welcome to attend. Please see the details below.

 

DATE:
Thursday, May 2, 2013

 

TIME:
9:00 - 4:00 (Coffee and Registration start at 7:30)

 

PRICE:
NERCOMP Members: $130, Non-Members: $260
Your fee includes unlimited am and pm break and lunch
Be sure to login to receive member prices.

 

LOCATION:
Four Points Sheraton Hotel and Conference Center
Norwood, MA.

 

DESCRIPTION:
IT organizations are continuously looking for ways to improve....

May 17, 2012 | Isaac Lopp

Good morning.  We are beginning an evaluation of a new helpdesk ticketing system.  At the same time, we have had interest in new inventory, change management, and network/server incident management systems.  I am beginning to look for different products for the ticketing system and the concept of an ITIL product suite looks appealing and may be something we pursue.

 

Would anyone mind sharing a product suite (ticketing or full ITIL) that has been successful for them?  Any feedback is appreciated!

 

Isaac Lopp

 

Technical Support Center Manager

support.ship.edu

Shippensburg University

(717)-477-1639

...
February 13, 2013 | Jason M. Rogers
ITIL and ITSM users, 

What have you defined and applied for Incident and Change categorization? Categorization and sub-categorization can be discussed endlessly. What lists have you created and applied that really work for your university?

Thanks,
--
Jason M. Rogers, PMP | Sr. Project Manager, PMO & IT Development
University of Arkansas at Little Rock | Information Technology Services
501.916.5079 | jmrogers@ualr.edu | ualr.edu


You can observe a lot by watching- Yogi Berra 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found...
February 10, 2012 | Walter J. Peters

Hello everyone,

 

I am a College-level IT director here at UCF.   Our Central IT is moving toward Remedy ITSM in the upcoming year, mainly focused on incident management.  However, it’s not a tool we will immediately be able to take advantage of in the college.

 

We are in a unique (or maybe not so unique) situation in which our budget authority (and IT support service) is distributed throughout our university.  I oversee tech for the largest college, with about 1000 users and 3000 devices.  As we are distributed, I tend to make some decisions for our unit based on the Small-Medium Business model, rather than at the Enterprise.

 

Currently, we have an in-house tool that has done an OK job, but since our college IT group has embraced ITIL (...

May 16, 2012 | Deborah Moschella Saks

Would anyone be willing to share with me your categories and subcategories of incident management (pre or post ITIL implementation). We are moving to a ITSM solution next year but currently we are using a strictly incident management software and are looking to streamline our inputting and reporting.

Does your categories  align with your service catalog?

Thank you in advance.


Deb

 

__________________________________

Deborah (Moschella) Saks

Director of ITS- User Services

Framingham State University

Phone: 508-626-4930

e-mail: dmoschella@framingham.edu

Support: 508-620-1220 x4357

...
April 17, 2012 | Luciana Cancado
Hi all, We have many teams currently working on planning/design for new services here at UW-Milwaukee and are looking for advice on how to design these services following ITIL best practices. I would appreciate your insights on any of the following questions: 1) Have you done a real world service design exercise using ITIL best practices? 2) What service(s) did you design? 3) What was the process like for you as you developed the service design package? 4) What did you find effective? 5) What did you find cumbersome or ineffective? 6) How did you decide on what to prioritize? 7) How was the project structured to produce the service design package? 8) What was the feedback like from the individuals who contributed to the service design? 9) Did the development/transition teams find the service design package useful? 10) How did it go when it was time to translate the service design package to a functioning service? 11) Do you have any other advice for us at UWM as we embark on...
February 17, 2012 | Luciana Cancado
Hello all, I'll be attending the Pink12 ITSM conference that starts this Sunday and was wondering if anyone else on the constituent group is going and would like to meet to talk about ITSM/ITIL. I'm looking for advice on a few of the ITIL initiatives we are implementing at UWM (and willing to share our lessons learned). I know there is a conference optimizer/focus group session on Sunday for education/universities but I might not get there in time, so if you would like to meet at the welcome reception (or at any other time) please let me know. Thanks, Luciana -- Luciana Cançado IT Service Delivery Coordinator, ITSM Program Manager University Information Technology Services University of Wisconsin-Milwaukee cancado@uwm.edu ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
December 21, 2012 | Patrick Corcoran

Colleagues –

 

I trust you’re all ready for the holiday break.

 

I was curious to see who will be attending the conference in Baltimore in early January, as this our firm’s first foray into the EDUCAUSE membership.

 

Happy to connect before and during the conference!

 

Best,

Patrick

 

Patrick R. Corcoran

Enterprise Solutions

International Institute for Learning, Inc.

110 East 59th Street, 31st Floor

New York, N.Y. 10022

Phone: 212-515-5185/Fax-212-755-0777

...

November 9, 2012 | Laura Dark
Hello,
I am new to this group and have been asked to organize our SLA & OLA documentation.
We are wondering how other universities tackle this task.

  • how many / what docs they have per service - SLAs? OLAs? Support docs? (or others)?
  • where are they stored - are they Word documents? Google docs? In a wiki? Are they linked from a website?
  • Who is able to see the docs?
  • (any other info you think would be useful)

Any response would be appreciated.

Thanks
Laura Dark
Quality Assurance & Implementation Analyst
Phone: 863-7473
Box 1885
mail to:  Laura_Dark@brown.edu


********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at...
February 15, 2012 | Listserv Anonymous User
Message from swyre@uga.edu

Hello All,

My institution is exploring the combined use of ITIL and PMBOK to deliver value to our constituents. We expect to develop a tailored service strategy that will coexist with our project management practices to ultimately create a superior program management framework that meets our unique needs. 

But first, we would like to get an idea of the environment at other institutions. Could you please comment on the extent of your experience with service management? We especially want to see how we compare to others in terms of how resources are allocated across projects and services. Here are a few focus questions to frame our interest:
  • Do you have a program management office on your campus? What responsibilities do they have related to project and service management?
  • ...
June 6, 2013 | Ed Zucker

My daughter will be going to Lafayette College and I noticed they had a Service Catalog online. Thanks for pulling this together. We are about to take on this project, so hopefully you can add us sometime soon.

 

Ed Zucker

Colorado School of Mines

 

May 1, 2013 | David McGuire

https://educause.acms.com/cg

 

If you’re having trouble connecting, be sure you’re using this URL. - David

 

David McGuire, MBA

Assoc Director, IT Project & Service Mgmt

Information Technologies

University of New Mexico

505-277-0093

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

October 12, 2012 | Pankaj Sharma

Hello,

 

On August 30th, I had requested the community share their ITIL experience. I wanted to revert back and share the results of my conversations that I presented to our leadership team. Hopefully other schools looking to implement ITIL can benefit from it.

 

I would like to thank everyone for taking the time to chat about ITIL.

 

Please let me know if you have any questions.

 

Thanks and Regards

Pankaj Sharma

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www....
March 6, 2012 | Thelma Simons

Our Change Manager is retiring. We want to review her position description before we post the opening and are looking for a few examples for comparison.  If you have a Change Manager position description you are willing to share, I would appreciate it if you could send that to me.  

 

Thanks!

 

Thelma

 

Thelma Simons  | Project & Process Management Office | KU Information Technology 

The University of Kansas  |  1001 Sunnyside Drive  |  Lawrence KS  66045
Phone: 785.864.0269  |  Email: tsimons@ku.edu   |  Web: www.technology.ku.edu

...
February 21, 2013 | Kevin Davis
For those colleagues who are using ServiceNow today for ITSM: have any of you used the pre-baked process definitions with matching update sets/accelerators from either Third Sky/Navigis or Fruition?

We are using ServiceNow for incident, knowledge, and limited request/service catalog functionality but would like to begin using additional modules.  We're in a single tenancy shared with our hospital/health system and are interested in starting with a shared model process rather than trying to reconcile competing, independent processes.  Both Third Sky and Fruition look very interesting, but would be curious the real-world experience you have had with them.

(Would welcome feedback off list if preferred, too!)

Kevin

---
Kevin Davis
Director, Service Management & Operational Integration
Duke University...

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