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Hello!

 

I’m looking for examples of campus-wide printing policies.  We’re in the process of drafting a policy which states the purchase of desktop printers is no longer allowed, and networked printers or multi-functional printing devices must be used instead.  There will be guidelines for exceptions to the policy, but for the most part, we’re interested in being more sustainable in our printing practices and, of course, saving money.  We anticipate plenty of pushback, so we want to craft the policy very carefully. 

 

If your university has a policy you’re willing to share, along with any information on how you implemented the policy, such as written communications, I would really appreciate it if I could see what you have.

 

Thanks!

Gail

 

Gail Schaplowsky, CPM*

Manager, Administrative Services

KU Information Technology

The University of Kansas

1001 Sunnyside Avenue

Lawrence, KS  66045-7520

Phone: 785.864.0206

www.technology.ku.edu

*Certified Public Manager

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Comments

Message from pdcox01@uky.edu

Please review the link below containing information regarding the University of Kentucky.  http://www.uky.edu/MPS/

 

-------------------------------------------------

Penny D. Cox

Associate VP Information Technology

University of Kentucky

301 Rose Street

122 James F. Hardymon Bldg

Lexington, KY 40506-0495

http://www.uky.edu/ukit

 

email: penny.cox@uky.edu

Office:  859-257-3609

Fax:  859-323-1025

 

We're not prohibiting desktop printers yet, but we are requiring networked printers to be registered in private IP space.  We are also requiring multifunction printers to be configured with lots of identifying information in any scan-to-email messages they generate.  We have seen hackers send messages using the default Xerox and HP scan-to-email message format to deliver the hackers' malware laden attachments.


Bob Bayn              (435)797-2396           IT Security Team
Office of Information Technology,     Utah State University
    three common hazardous email scams to watch out for:
     1) "phishing" for your email password
     2) unfamiliar transaction report from familiar business
     3) attachment with no explanation in the message body

We haven't explicitly 'banned' inkjets, but - since we have review and approval on most technology, we haven't approved an inkjet device in the last 2-3 years. When we showed folks the cost per page, it was an easy argument to make....now, everything is laser or going through the fleet copiers, at a fraction of the cost per page. We have also introduced a 'recommended printers' list.....small workgroup, large workgroup, departmental sizes for B/W.....and large workgroup and departmental sizes for color.....most departments have been relatively accepting, since it also means we can get folks to start seeing the benefit of buying toner in bulk.... We're also using Papercut now, and we're toying with the idea of intercepting large print jobs at the print queues and sending 'suggestions' to the user that they redirect the print job to our duplication center..... As you can see, we're still evolving.....:-) M "Cox, Penny" <pdcox01@UKY.EDU> wrote:

Please review the link below containing information regarding the University of Kentucky.  http://www.uky.edu/MPS/

 

-------------------------------------------------

Penny D. Cox

Associate VP Information Technology

University of Kentucky

301 Rose Street

122 James F. Hardymon Bldg

Lexington, KY 40506-0495

http://www.uky.edu/ukit

 

email: penny.cox@uky.edu

Office:  859-257-3609

Fax:  859-323-1025

 

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