Policy Discussion Group

Hello!

I’m looking for examples of campus-wide printing policies.  We’re in the process of drafting a policy which states the purchase of desktop printers is no longer allowed, and networked printers or multi-functional printing devices must be used instead.  There will be guidelines for exceptions to the policy, but for the most part, we’re interested in being more sustainable in our printing practices and, of course, saving money.  We anticipate plenty of pushback, so we want to craft the policy very carefully. 

If your university has a policy you’re willing to share, along with any information on how you implemented the policy, such as written communications, I would really appreciate it if I could see what you have.

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Good Morning,

I have been asked to chair a workgroup for our campus to develop a policy for electronic signatures for “internal” approval forms documents.  We realize that we will have to customize for the laws of our state as well as other regulatory compliance.  Rather than reinvent the wheel, I’m trying to gather some insights from other institutions. 

Does anyone have an e-signature process or policy that they would share?

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Penny D. Cox

Associate VP Information Technology

University of Kentucky

301 Rose Street

122...

Does anyone have a really swell methodology for developing a data classification standard that engages the University population, e.g., faculty, researchers, and administrators?

Debra E. Dandridge, Ph.D., CISA

Lead IT Policy  Analyst

Information Technology Risk Management

Texas A&M University

College Station, TX  77843-3472

(979) 862-2601

ddandridge@tamu.edu

Greetings,

We have recently seen a significant spike in the number and frequency of mass email messages to university faculty and staff from undergraduate and graduate students seeking participants in class and research projects, including theses and dissertation projects.  Some faculty and staff have begun to question the practice and administrators are concerned about the impact of survey fatigue on their own polling activities.

I’m leading a small task force charged with recommending:

·         which university affiliates (e.g., prospective students, students, faculty, staff, retirees, etc.) may be recruited as research subjects or class project participants using their university email accounts as a recruitment tool;

The North Dakota University  System has been using a Problem Tracking System for several years that, mostly through access control,  protects the privacy of the persons referenced in the individual “tickets” so we have been able to use this system for IT  behavioral issues with students and employees.  These issues would range from compromised or unprotected devices to SPAM complaints to Intellectual property complaints to subpoena issues.  The tracking system was acquired for the Help Desk  and then the Security Officers were able to tweak (or convince the vendor to adapt) the system to give the privacy protections needed.

We are now moving to a different system for the Help Desk and the new provider is not able to adapt their system to provide anything close to the level of privacy needed for these issues.

FYI…

Rodney Petersen will moderate a panel on Thursday, May 24 regarding “U.S. Ignite and Gig U.” and I will serve as a panelist on the same day regarding “Federal USF Contribution Reform.”

We hope that you can join us.

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Creating Sustainable Broadband Solutions for Communities and Anchor Institutions

May 23-24, 2012

Sheraton National Hotel

Arlington, Virginia

http://shlb.org/events

This national conference will explore sustainability strategies for next-generation broadband networks, public computer...