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Message from cceatherton@ccis.edu

Hi All,

 

We are in the process of reviewing various Project Management applications and are considering Microsoft Project Server 2010. We are utilizing Project 2010 to some degree but would love to talk to some schools about their 2010 server environment, including a demo. Would anyone be willing to provide a demo of your environment to us? Other items we’d like to talk about are lessons learned, would you choose Project again if you had the choice, etc?

 

I’ve heard Project is not the most intuitive and difficult to set up correctly. I’d like to hear if most people feel this way.

 

Thanks,

Cathy

 

 

Cathy Eatherton, CAPM

Director of Project Management and Information Security

Columbia College Technology Services

Phone: 573-875-7581

Email: cceatherton@ccis.edu

 

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Comments

Hi, this is one of those, “me too” emails that this type of request might generate a bunch of.  J

 

We are moving toward standing up SharePoint 2010, and Project Server appears to be a good companion to this.  I too am worried about the complexity in installing, configuring, maintaining, and training users (both IT and Functional Users) on using Project Server, but with the other MS licensing we have on campus, it may turn out that purchasing Project Server would be quite inexpensive, and hence, must be seriously considered before any other PPM options at our institution.

 

Thanks!

 

Randall S. Jobski, PMP

Director - Enterprise Systems

Lansing Community College

ITIL v3 Foundational Certified

jobskir@lcc.edu

517-483-1760 (w)

517-582-5003 (c)

 

Interest here as well.  We haven't really had a formal request yet, but we are seeing escalating demand.

Trent Carroll

  Interim ITS Director and Manager, Networking & Servers

  Houston Baptist University

  281-649-3806

 

Online Service Desk: http://helpdesk.hbu.edu

ITS on Facebook: http://www.facebook.com/hbuhd
ITS on Twitter: https://twitter.com/#!/hbu_helpdesk

 

How much improved is 2010 over 2007? I’ve used 2007, and I found it had a challenging UI.

 

Also, 2007 seemed to be designed to manage larger waterfall or “big effort up front”-type projects. Has 2010 evolved from that?

 

Aren

 

Message from cceatherton@ccis.edu

Dan,

 

That would be fantastic. If you would like to suggest some times you are available, perhaps we can schedule a presentation at a time that is convenient for a group.

 

Cathy

 

 

Cathy Eatherton, CAPM

Director of Project Management and Information Security

Columbia College Technology Services

Phone: 573-875-7581

Email: cceatherton@ccis.edu

 

Hi,

 

If I am available, I would be happy to participate on the call. We are utilizing Project Server and would happy to share our experience to date. We are in a much earlier stage than Dan but we are now managing all project schedules via Project Server.

 

Lorraine

 

 

~~~~~~~~~~~~~~~~~~~~~~~

Lorraine T Mancuso, PMP

Director, Project Management Office

The University of Scranton

P: 570.941.7460

 

 

 

I'm off campus today but will be happy to facilitate an online meeting for everyone interested in this topic.

Sherri Yerk-Zwickl
(sent from mobile device)


This is another “me too”.  We are implementing Project Server 2010, Sharepoint 2010, etc.  Would appreciate lessons learned as well as staffing requirements.  Thank you.  - Georgianne

 

Hi everyone,

 

We used project server until about 4 years ago along with WSS (SharePoint) 2.0. When we moved to SharePoint 2007, we decided to use SharePoint for our project portfolio and project management purposes and dropped the Project Server product. I think project server is a good product, but is definitely not a product for the PM maturity of our organization. We leveraged instead the power of SharePoint for project collaboration and portfolio management. Our portfolio is now in SharePoint 2010 (recently migrated from SP 2007); every project in our portfolio has a project site in SharePoint and the weekly status of every project site is rolled-up at the portfolio level. We did a couple of customizations to enable security at the field level and content rollup through a third-party component KwizCom SharePoint List Aggregator. Having one technology to maintain (SharePoint) for all stakeholders (executives, customers, project managers, and team members) and easy to use was a big plus for changing the culture of our project managers to provide updates on a weekly basis.

We now don’t have to maintain two server products and train resources on how to use these two products.

We have a project portfolio of about 60 projects and about 20 are considered top-tier, and only a hand full of these have a detailed project plan associated with it and these use the MS Project client and upload the project schedule file to SharePoint. We found out that we did not use much of the “bells and whistles” of Project Server, so SharePoint was a great fit for us.

A screenshot is below.

Also, this book was a good guide:

http://shop.oreilly.com/product/9780596520151.do

 

Hope this helps,

 

Rita

 

___________________________

Rita Barrantes, MBA, PMP

Associate to CIO and IT PM

832-842-4702 | rbarrantes@uh.edu

 

 

 

We here at Mason are in the process of upgrading from Project Server 2007 to Project Server 2010.  Our upgrade is set to go live in early June.  We've been using Project Server since mid-2008 and would be happy to share what we've learned across our organization during that time, as well as what we are changing as we move to the new version based on those lessons learned and the new capabilities in 2010.  

John

John Prette
IT Project Manager
ITU Project Management Office
George Mason University
4400 University Drive MSN 1D8
Fairfax, VA  22030
Ph:  703-993-4009
Fax: 703-993-4961
JPrette@gmu.edu

From: Sherri Yerk-Zwickl <shy2@LEHIGH.EDU>
Reply-To: The EDUCAUSE Project Management Constituent Group <PROJECT@listserv.educause.edu>
Date: Tuesday, May 15, 2012 10:21 AM
To: <PROJECT@listserv.educause.edu>
Subject: Re: [PROJECT] Microsoft Project 2010

I'm off campus today but will be happy to facilitate an online meeting for everyone interested in this topic.

Sherri Yerk-Zwickl
(sent from mobile device)


Me three!  (or four, or however many folks we are up to now.)

 

Here at the University of Chicago, we are using WSS 3.0 (shortly to move to Sharepoint 2010), and while we have looked at project server, we never did get it implemented.

 

I'd like to know how folks are doing portfolio roundups, and resource management, amongst other items.

 

Thanks,

 

Arin

--

-------------------------------------------------­­------------------------------

Arin Komins

Solutions Architecture Consultant

University of Chicago/IT Services/IT Project Delivery

1155 E. 60th St. #409, Chicago, IL 60637

tel: (773)834-4087

fax: (773)702-0559

akomins@uchicago.edu

--------------------------------------------------------------------------------

 

This is the abstract for my previous presentation.

Marquette University makes effective use of defined methodology for the Project Management Office to prioritize, select, and execute enterprise projects. This year for the first time Facilities Services, Office of the Architect, and Finance will also be using Project Server and UMT Project Essentials for the University capital selection process. Due in large part to the success of project management, Marquette is finding that projects are becoming more numerous and therefore Project Managers need the ability to manage multiple, large complex projects effectively. This includes document management, issue and risk tracking as well as task tracking. Our solution was define and implement the use of best practices in portfolio and project management and incorporating Project Server 2010 and UMT Project Essentials, including SharePoint 2010 to help enforce those best practices and provide an excellent collaborative environment.

 

And my screenshot J

 

 

Thanks,

Dan

 

Duke is interested in any discussion about SharePoint/Project Server integration; we are in the throes of it – thanks!

Isabel V. Taylor
Project Manager
Project & Consulting Services
Office of Information Technology
Duke University
919.668.2213


From: Sherri Yerk-Zwickl <shy2@LEHIGH.EDU>
Reply-To: The EDUCAUSE Project Management Constituent Group <PROJECT@LISTSERV.EDUCAUSE.EDU>
Date: Tuesday, May 15, 2012 10:21 AM
To: "PROJECT@LISTSERV.EDUCAUSE.EDU" <PROJECT@LISTSERV.EDUCAUSE.EDU>
Subject: Re: [PROJECT] Microsoft Project 2010

I'm off campus today but will be happy to facilitate an online meeting for everyone interested in this topic.

Sherri Yerk-Zwickl
(sent from mobile device)


There are a lot of end-user features in 2010 that don’t exist in 2007, but following up on Dan’s comments earlier, the changes in UI can be a bit overwhelming (even more so if you’re upgrading from earlier versions), and it will take some minor effort to learn how to use the application efficiently.  It’s not necessarily an issue with the tool itself, but we shouldn’t pretend it’s ‘simple’ either.

 

Here’s a shortlist of the new features I use the most:

·         The new resource planning “drag-and-drop” page where you can move task blocks between resources visually – very cool

·         The Timeline view which makes the necessary evil of creating PowerPoints on project status much easier for me (you can see the MSDN write-up on the timeline feature here: http://blogs.msdn.com/b/project/archive/2009/10/01/project-2010-introducing-the-timeline-view.aspx). 

·         You can also ‘manually schedule’ tasks in this version that ignore resource and time constraints – useful in some situations but can get a bit messy (esp when 2007 users need to open this file), so I try to avoid it.  

 

I’m sure there is still a lot I don’t know as I don’t use all of the features (esp on the server side of things), so I would be interested in joining a conversation on the tool as well.

 

Thanks,

 

Christopher Weakley

NYU Program Services Office (PSO)

627 Broadway, 6th Floor, New York, NY

Office: 212.992.7236

Chris.Weakley@nyu.edu

 

<18E530D162289A47BBFB8F4B2C536DF51710F6C6@CH1PRD0202MB123.namprd02.prod.outlook.com> <2C9C56E7DADA01478D95646CBD0390282439E234@ccex10-t> <1C9336574AC9CE40BCDA7D6062BD7D91015A3DD30CF0@EXSERVER1.cougarnet.uh.edu> X-Mailer: Oracle Connector for Outlook 10.1.3.0.11 110130 (12.0.6562) X-Accept-Language: en-us, en MIME-Version: 1.0 Content-Type: multipart/alternative; boundary=-------3c595e283c595e28 This is a multi-part message in MIME format ---------3c595e283c595e28 Content-Type: text/plain; charset=us-ascii Content-Transfer-Encoding: quoted-printable Hi Rita, = Since we are going to SharePoint 2010 for sure at LCC, and only thinking ab= out Project Server 2010, I personally would be very interested in hearing m= ore about this. I don't know if others who are interested in Project Serve= r would be or not. I assume there are many who will have SharePoint in use= at their campuses anyhow, so if those of us who are really just embarking = on trying to move our campuses toward some degree of PPM, I think this woul= d be a great solution to investigate. = So, again, I am not sure if you can get some air time in this meeting that = is going to be set up or not to show off what you have accomplished with Sh= arePoint. If not, I would love to discuss this more on the side if you are= game. = Thanks for sharing! = Randall S. Jobski, PMP Director - Enterprise Systems Lansing Community College ITIL v3 Foundational Certified jobskir@lcc.edu = 517-483-1760 (w) 517-582-5003 (c) =
Fresno State is very interested in this discussion.  We implemented SharePoint 2007 and Project Server 2007, but we never used it for more than just a place to store projects.  We've upgraded to SharePoint 2010 and we are looking for tools that we can use to manage projects and portfolios.  Project sites are not a template delivered with Standard SharePoint (are they delivered with Enterprise SharePoint?).  We are especially interested in how People are using SharePoint without other tools.

Louis Searles


Boston College would be interested in attending as well…

 

 

Chuck Greulich, PMP

ITS PMO

Boston College

617-552-1130

chuck.greulich@bc.edu

 

 

 

I would like to join in on a lessons this meeting.

 

Diana O’Donnell, PMP

Business Services Supervisor

University Of Connecticut

IT Project Management Office

196 Auditorium Road, Unit 3138

Storrs, CT  06269

(860)486-1413

 

E-mail: Diana.odonnell@uconn.edu

Web:      http://www.itpmo.uconn.edu/

 

 

 

From: The EDUCAUSE Project Management Constituent Group [mailto:PROJECT@LISTSERV.EDUCAUSE.EDU] On Behalf Of Sherri Yerk-Zwickl
Sent: Tuesday, May 15, 2012 10:21 AM
To: PROJECT@LISTSERV.EDUCAUSE.EDU
Subject: Re: [PROJECT] Microsoft Project 2010

 

I'm off campus today but will be happy to facilitate an online meeting for everyone interested in this topic.

Sherri Yerk-Zwickl

(sent from mobile device)

 


Count me in as well. Thank you. Thom W. Cox Manager of Library Information Technology Services Tisch Library Tufts University Medford, MA thomas.cox@tufts.edu "Every technology has a philosophy which is given expression in how the technology makes people use their minds, in how it codifies the world, and in which of our senses it amplifies…” - Neal Postman From: , Diana > Reply-To: The EDUCAUSE Project Management Constituent Group > Date: Tuesday, May 15, 2012 1:18 PM To: "PROJECT@LISTSERV.EDUCAUSE.EDU" > Subject: Re: [PROJECT] Microsoft Project 2010 I would like to join in on a lessons this meeting. Diana O’Donnell, PMP Business Services Supervisor University Of Connecticut IT Project Management Office 196 Auditorium Road, Unit 3138 Storrs, CT 06269 (860)486-1413 E-mail: Diana.odonnell@uconn.edu Web: http://www.itpmo.uconn.edu/ From: The EDUCAUSE Project Management Constituent Group [mailto:PROJECT@LISTSERV.EDUCAUSE.EDU] On Behalf Of Sherri Yerk-Zwickl Sent: Tuesday, May 15, 2012 10:21 AM To: PROJECT@LISTSERV.EDUCAUSE.EDU Subject: Re: [PROJECT] Microsoft Project 2010 I'm off campus today but will be happy to facilitate an online meeting for everyone interested in this topic. Sherri Yerk-Zwickl (sent from mobile device)

Please count me in as well – most likely will be three people from the PMO at Univ of CT.  Thx.  – Georgianne

 

 

____________________________________________________________

Georgianne S. Copley, MS, PMP

Project Manager

Project Management Office

University of Connecticut

Telephone:  860.486.1402  Facsimile: 860.486.5744

email: georgianne.copley@uconn.edu

Web:      http://www.itpmo.uconn.edu

 

 

 

 

From: The EDUCAUSE Project Management Constituent Group [mailto:PROJECT@LISTSERV.EDUCAUSE.EDU] On Behalf Of Sherri Yerk-Zwickl
Sent: Tuesday, May 15, 2012 10:21 AM
To: PROJECT@LISTSERV.EDUCAUSE.EDU
Subject: Re: [PROJECT] Microsoft Project 2010

 

I'm off campus today but will be happy to facilitate an online meeting for everyone interested in this topic.

Sherri Yerk-Zwickl

(sent from mobile device)

 


Count me in as well. Thanks ___________________________ Rita Barrantes, MBA, PMP Associate to CIO and IT PM 832-842-4702 | rbarrantes@uh.edu -----Original Message----- From: The EDUCAUSE Project Management Constituent Group [mailto:PROJECT@LISTSERV.EDUCAUSE.EDU] On Behalf Of Cox, Thomas Sent: Tuesday, May 15, 2012 12:19 PM To: PROJECT@LISTSERV.EDUCAUSE.EDU Subject: Re: [PROJECT] Microsoft Project 2010 Count me in as well. Thank you. Thom W. Cox Manager of Library Information Technology Services Tisch Library Tufts University Medford, MA thomas.cox@tufts.edu "Every technology has a philosophy which is given expression in how the technology makes people use their minds, in how it codifies the world, and in which of our senses it amplifies..." - Neal Postman From: , Diana > Reply-To: The EDUCAUSE Project Management Constituent Group > Date: Tuesday, May 15, 2012 1:18 PM To: "PROJECT@LISTSERV.EDUCAUSE.EDU" > Subject: Re: [PROJECT] Microsoft Project 2010 I would like to join in on a lessons this meeting. Diana O'Donnell, PMP Business Services Supervisor University Of Connecticut IT Project Management Office 196 Auditorium Road, Unit 3138 Storrs, CT 06269 (860)486-1413 E-mail: Diana.odonnell@uconn.edu Web: http://www.itpmo.uconn.edu/ From: The EDUCAUSE Project Management Constituent Group [mailto:PROJECT@LISTSERV.EDUCAUSE.EDU] On Behalf Of Sherri Yerk-Zwickl Sent: Tuesday, May 15, 2012 10:21 AM To: PROJECT@LISTSERV.EDUCAUSE.EDU Subject: Re: [PROJECT] Microsoft Project 2010 I'm off campus today but will be happy to facilitate an online meeting for everyone interested in this topic. Sherri Yerk-Zwickl (sent from mobile device)

Cathy,

I wanted to share some thoughts as in the private sector I spent several years working to fully implement project server in a PMO. The goal was to ensure all PMO project had files loaded into MS Project Server and eventually report on resource demand on all active projects. A few high level notes:

 

·        Our organization had a very tough time configuring MS project server to work in the IT infrastructure. Examples, different users had different experiences with the tool and users at offsite locations had difficulty checking in & out files.

·        The MS agreements were expensive. Both for licensing and ongoing support.

·        The integration with SharePoint to use the features of SharePoint to leverage Project Server data was at times challenging, some items required custom development (and we didn’t complete this project before I moved into the Higher Ed world).

·        We had constant resistance both among PM’s and IT staff in the adoption of the tool. PM’s often worked offline and didn’t update files in the tool, for example.

 

That said, Project Sever is a powerful tool and if there is executive sponsorship and a PMO (or other IT) champion you can make it work. I would advise that you know it likely will be a lot of work up front to get the configuration right and the process pieces in place to make it a worthwhile investment.

 

Brian Brown

Senior Project Manager, Planning & Project Management Office

Computing Services

Carnegie Mellon University

Office: (412) 268-1858

Email: brbrown@andrew.cmu.edu

 

Hi All,

 

In my experience, Project 2010 is much better than any previous version. I first attempted to use Project 2003 and quickly learned it was nothing more than a spreadsheet. Attempted to install 2007 which was very complicated and not user friendly. Waited for Project/Project Server/Sharepoint 2010 and implemented it. It did take some time but…..

Now I’m happy!!

 

Lorraine

 

Message from m.guntherberg@unf.edu

Highly interested here at UNF. We’re currently looking at migration of our 2K7 to 2K10 in our new SP2K10 Enviro and really want to get into PPM with the best foot forward.

 

Michael Guntherberg

University of North Florida

IT Systems Engineering

SharePoint Admin/Developer

 

 

Subject:

Re: Microsoft Project 2010

From:

"Barrantes, Rita" <rbarrant@CENTRAL.UH.EDU>

Reply-To:

The EDUCAUSE Project Management Constituent Group <PROJECT@LISTSERV.EDUCAUSE.EDU>

Date:

Tue, 15 May 2012 12:28:53 -0500

Content-Type:

text/plain

Parts/Attachments:

text/plain (153 lines)

 

Count me in as well.

Thanks

 

___________________________

Rita Barrantes, MBA, PMP

Associate to CIO and IT PM

832-842-4702 | rbarrantes@uh.edu

 

 

 

 

 

-----Original Message-----

From: The EDUCAUSE Project Management Constituent Group [mailto:PROJECT@LISTSERV.EDUCAUSE.EDU] On Behalf Of Cox, Thomas

Sent: Tuesday, May 15, 2012 12:19 PM

To: PROJECT@LISTSERV.EDUCAUSE.EDU

Subject: Re: [PROJECT] Microsoft Project 2010

 

Count me in as well.

 

Thank you.

 

 

Thom W. Cox

Manager of Library Information Technology Services Tisch Library Tufts University Medford, MA thomas.cox@tufts.edu<mailto:thomas.cox@tufts.edu>

 

"Every technology has a philosophy which is given expression in how the technology makes people  use their minds, in how it codifies the world, and in which of our senses it amplifies..."

    - Neal Postman

 

From: <O'donnell>, Diana <diana.odonnell@UCONN.EDU<mailto:diana.odonnell@UCONN.EDU>>

Reply-To: The EDUCAUSE Project Management Constituent Group <PROJECT@LISTSERV.EDUCAUSE.EDU<mailto:PROJECT@LISTSERV.EDUCAUSE.EDU>>

Date: Tuesday, May 15, 2012 1:18 PM

To: "PROJECT@LISTSERV.EDUCAUSE.EDU<mailto:PROJECT@LISTSERV.EDUCAUSE.EDU>" <PROJECT@LISTSERV.EDUCAUSE.EDU<mailto:PROJECT@LISTSERV.EDUCAUSE.EDU>>

Subject: Re: [PROJECT] Microsoft Project 2010

 

I would like to join in on a lessons this meeting.

 

Diana O'Donnell, PMP

Business Services Supervisor

University Of Connecticut

IT Project Management Office

196 Auditorium Road, Unit 3138

Storrs, CT  06269

(860)486-1413

 

E-mail: Diana.odonnell@uconn.edu<mailto:Diana.odonnell@uconn.edu>

Web:      http://www.itpmo.uconn.edu/

 

 

 

From: The EDUCAUSE Project Management Constituent Group [mailto:PROJECT@LISTSERV.EDUCAUSE.EDU] On Behalf Of Sherri Yerk-Zwickl

Sent: Tuesday, May 15, 2012 10:21 AM

To: PROJECT@LISTSERV.EDUCAUSE.EDU<mailto:PROJECT@LISTSERV.EDUCAUSE.EDU>

Subject: Re: [PROJECT] Microsoft Project 2010

 

I'm off campus today but will be happy to facilitate an online meeting for everyone interested in this topic.

 

Sherri Yerk-Zwickl

(sent from mobile device)

 

 

Gonzaga would be interested with hearing what all have to say about Project Server 2010. 

 

Kay Bachman MOL, PMP

Director, Project Management Office

 

 

Gonzaga University

502 E. Boone Ave.

Spokane, WA 99258-0095

509.313.5900 / bachman@its.gonzaga.edu

www.gonzaga.edu/ITS

 

Information Technology Services staff will never ask for your password. 

Never email your password to anyone or share confidential information in emails.

 

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