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What tools are you providing to support to large dissertation files, especially those containing multi-media?

One of our doctoral students is using a large number of photos in his dissertation. It is about half written at this point, and is 442.3 MB.  The faculty adviser just wrote to us looking for a way to both work on it (so the adviser can comment and edit and the doctoral student can continue to work on the same document).

They uploaded it to a Dropbox account, but are now noting the computer takes a very long time to download it each time.   So they contacted us for advice about using Google Docs.

We use Google Docs on campus for some things and we've implemented Xythos.  I've now warned the faculty adviser about the risks of using Dropbox or Google Docs for original intellectual property.  But on the other hand, I'm not sure I know the best tool to offer.

Do you have any suggestions about how they might be able to work together on such a large document?  I suspect there will be more of these coming in to our university.  Anyone else experiencing that?  What tools do you offer?

--
Theresa Rowe
Chief Information Officer
Oakland University
 
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Comments

What tools are you providing to support to large dissertation files, especially those containing multi-media?

One of our doctoral students is using a large number of photos in his dissertation. It is about half written at this point, and is 442.3 MB.  The faculty adviser just wrote to us looking for a way to both work on it (so the adviser can comment and edit and the doctoral student can continue to work on the same document). The dissertation will include embedded links to music he has composed and will perform as part of the analysis and findings and also visual images that he created so that the color and light in the photos are important qualities in the image, from an artistic perspective and cannot be downgraded.

They uploaded it to a Dropbox account, but are now noting the computer takes a very long time to download it each time.   So they contacted us for advice about using Google Docs.

We use Google Docs on campus for some things and we've implemented Xythos.  I've now warned the faculty adviser about the risks of using Dropbox or Google Docs for original intellectual property.  But on the other hand, I'm not sure I know the best tool to offer.

Do you have any suggestions about how they might be able to work together on such a large document?  I suspect there will be more of these coming in to our university.  Anyone else experiencing that?  What tools do you offer?


--
Theresa Rowe
Chief Information Officer
Oakland University
 
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

We had a similar problem with draft grant proposals.  The issue for us was the inclusion of images which quickly blew the doc size out of Google's limits (as well as the IP issues).  We moved the whole thing to Sharepoint to accomodate that.  

Pat


-----------
Pat Sine         
IT – Client Support & Services
029 Smith Hall, University of Delaware, Newark, DE 19716
www.udel.edu/sine


Dear Theresa,

I’m one of the Policy Specialists here in the DC office.  In my life prior to EDUCAUSE, I was involved with electronic theses and dissertations at Georgetown University.  One resource that I always found helpful was  the electronic theses and dissertations (ETDs) community.  You may want to pose your question to the etd-l listserv, which is an active list where practical questions are frequently posted.  To join, you can find directions at  http://www.ndltd.org/join/listserv-quick-reference.

 

I hope this helpful.  Please let me know if I can clarify anything for you.

 

Best,

Joan

 

 

_______________

Joan Cheverie

Policy Specialist

EDUCAUSE

1150 18th St NW, Suite 900

Washington DC, 20036
202-331-5365 / fax: 202-872-4318
www.educause.edu   Uncommon Thinking for the Common Good

 

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