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I will head to lunchroom for the 12.30 if any interest discussing more in licensing. Am wearing dark jade green shirt and colorful scarf since the carpeting muffles to sound of the funny walk, smile Sent from my iPad Margaret (Marg) H. Knox The University of Texas System ********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

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Message from softwareassetman@gmail.com

Marg-

What was the outcome of the Microsoft announcement?  Did I read it right - those of us that cover fax/staff with Office licenses will now have our students covered?

If true, will Microsoft (or Kivuto) manage the student accounts, or will we have to do it all internally?


Thanks!


Tom

-- 
Thomas Oscanyan
Software Asset Manager
University of St. Thomas
Sent with Sparrow

On Wednesday, October 16, 2013 at 1:53 PM, Knox, Marg wrote:

I will head to lunchroom for the 12.30 if any interest discussing more in licensing.

Am wearing dark jade green shirt and colorful scarf since the carpeting muffles to sound of the funny walk, smile

Sent from my iPad
Margaret (Marg) H. Knox
The University of Texas System
**********
Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Thomas, it is true.

The management and distribution is by having the students use Office 365 cloud. As I understand it, no media.

If you already have office 365 email cloud for your students, and are eligible for this program ( I.e., your faclty and staff are licensed for Office Pro Plus either via Campus Agreement EES or via Office 365 option), then it is likely easy to poke a button and your students will see the office pro plus when they login.

If you have office 365 stood up for say faculty and staff email but not students I think you wll need to decide if you add stud nets for just the Office Pro plus in that tenant or whether to go further and add them for email as well. Again, assumes you are eligible

If you have not stood up office 365 for any of it's services, I believe you will need to do that...

Any help?



Sent from my iPad
Margaret (Marg) H. Knox
The University of Texas System


Microsoft is offering Office for Windows and Mac through the Office 365 service, the same offering that includes free hosted Exchange (A2.)  You don't have to implement the mail portion, but you have to set up a tenant in the system and feed it identities so that students can log into Outlook.com and retrieve their Office software from the cloud.  Students can install it on up to 5 devices at a time and manage these through the Outlook tool. 

Kivuto is not involved and there is no media (CD/DVD) distribution, all the software is pushed down to the PC from Microsoft's servers.  

If you're used to the "traditional" student option that could either be done on campus with media distribution or via Kivuto, there's one other important distinction… the "traditional" license was an owned copy - once they installed the software it would run forever.  The 365 offering is a subscription - it's free while they are a student, but once they graduate or otherwise leave your institution, the software will require separate subscription licensing.  Office enters read only mode until a new subscription is purchased or activated.

There are more wrinkles to this, so I'd encourage anyone considering it to get a detailed briefing from Microsoft.  There's much more involved in this than just "snap your fingers and everyone gets free Office!"  Here are some things to think about:

- what load will all this put on my campus bandwidth (imagine first week and all those new students all downloading it at the same time…)

- what resources are required manage the tenant and identify eligible students?

- what's happens when a student graduates? MS hasn't given details of the switchover

- how will graduates/dropouts react when/if the software stops working?

- if you're not already outsourcing your email to MS, do you really want to set up another identity manager?

- this is only students.  will fac/staff be annoyed they don't get the same 5 licenses?

Don't get me wrong, this is a great offering and I'm impressed that Microsoft is taking this big a step, but there are issues that need to be considered before jumping on board.

- Verne from Wright State University



I think you did read it right Tom. My understanding is that institutions will need to setup their own Office 365 tenant (if they haven’t already) and the management of granting and revoking access to Office 365 for students will need to be controlled by the University’s IT Staff (using PowerShell to set a flag in most cases). I think that a requirement is that the campus has an Office licensed for Faculty/Staff specifically under a Microsoft Enrollment for Education Solutions (EES).

 

Chris

 

Message from tracy.raatz@uwsp.edu

Do you know if there will be information on how to setup our own Office 365 tenant.  We have not included students in the past so this announcement is great; however, we did not plan for our IT staff to regulate.

 

Do you have any suggestions or recommendations?

 

Tracy Raatz

Procurement Coordinator Information Technology

Software & Licensing Manager

University of Wisconsin - Stevens Point

900 Reserve St  LRC 026

Stevens Point WI 54481

715.346.3773 phone

tracy.raatz@uwsp.edu

 

 

BSU has had the Office 365 tenant running for about a year with Shibboleth, if it would be helpful I believe we might be able to either put something together describing how we set things up with Shibboleth and what was involved, or participate in a conference call if setting up the tenant becomes a topic of discussion.

 

Loren

 

 

_____________________________________________________

Loren Malm, J.D., CISSP

AVP, Information Technology

Ball State University, Muncie, IN 47306-0015

phone: 765-285-2001 fax: 765-285-4260 email: lmalm@bsu.edu

 

 

 

Loren,

I know that I’d personally appreciate taking you up on your offer. In particular the extra work you did to leverage Shibboleth would be interesting. We are just getting started with a pilot of Office 365.

 

Thanks Loren,

Chris

 

Same here.  We have been lurching along with our bare bones Shibboleth implementation - our first significant use will be with Kivuto for our online software sales which I'm hoping will go live in the near future.  I'd like to understand what the connection is among these moving parts.

jkt

Janice K. Tulloss, PhD, ASM
Software Licensing Coordinator
ITS - Client Services
202 Forney Bldg.
UNC Greensboro
Greensboro, NC 27412

336-542-2805 (Google Voice)



Message from tracy.raatz@uwsp.edu

Loren

I would be very interested also.

 

 

Tracy Raatz

Procurement Coordinator Information Technology

Software & Licensing Manager

University of Wisconsin - Stevens Point

900 Reserve St  LRC 026

Stevens Point WI 54481

715.346.3773 phone

tracy.raatz@uwsp.edu

 

 

Hi Verne,

 

Kivuto is implementing a solution that will be ready for launch that will help with the provisioning of licenses and creating/managing users within Office 365 for the distribution of Office 365 Professional Plus Student Advantage.

 

This solution is intended to work within your existing school branded Kivuto ELMS webstore if you have one (otherwise one will be deployed) and will identify eligible students and manage the tenant to provision and de-provision those licenses as necessary.

 

More details will be made available soon.

 

Regards,

 

Ryan Peatt
DIRECTOR, PUBLISHER SOLUTIONS

+1 613.526.3005 x 130
+1 613.668.5760

F +1 613.526.3891

@Kivuto_Ryan

 

Kivuto.com | Digital Distribution. Simplified.

 

From: The EDUCAUSE Software Licensing Issues Constituent Group Listserv [mailto:LICENSING@LISTSERV.EDUCAUSE.EDU] On Behalf Of Smith, Verne T.
Sent: Wednesday, October 16, 2013 12:15 PM
To: LICENSING@LISTSERV.EDUCAUSE.EDU
Subject: Re: [LICENSING] Lunch?

 

 

Microsoft is offering Office for Windows and Mac through the Office 365 service, the same offering that includes free hosted Exchange (A2.)  You don't have to implement the mail portion, but you have to set up a tenant in the system and feed it identities so that students can log into Outlook.com and retrieve their Office software from the cloud.  Students can install it on up to 5 devices at a time and manage these through the Outlook tool. 

 

Kivuto is not involved and there is no media (CD/DVD) distribution, all the software is pushed down to the PC from Microsoft's servers.  

 

If you're used to the "traditional" student option that could either be done on campus with media distribution or via Kivuto, there's one other important distinction… the "traditional" license was an owned copy - once they installed the software it would run forever.  The 365 offering is a subscription - it's free while they are a student, but once they graduate or otherwise leave your institution, the software will require separate subscription licensing.  Office enters read only mode until a new subscription is purchased or activated.

 

There are more wrinkles to this, so I'd encourage anyone considering it to get a detailed briefing from Microsoft.  There's much more involved in this than just "snap your fingers and everyone gets free Office!"  Here are some things to think about:

 

- what load will all this put on my campus bandwidth (imagine first week and all those new students all downloading it at the same time…)

 

- what resources are required manage the tenant and identify eligible students?

 

- what's happens when a student graduates? MS hasn't given details of the switchover

 

- how will graduates/dropouts react when/if the software stops working?

 

- if you're not already outsourcing your email to MS, do you really want to set up another identity manager?

 

- this is only students.  will fac/staff be annoyed they don't get the same 5 licenses?

 

Don't get me wrong, this is a great offering and I'm impressed that Microsoft is taking this big a step, but there are issues that need to be considered before jumping on board.

 

- Verne from Wright State University

 

 

 

Tracy , here are some resources to look at, but sitting down with Microsoft is important...


We will likely look at standing up a system wide tenant and leveraging our shib work. Some of our campuses already have office 365 stood up for student email and for them, this will be easy technically to just leverage what they have. Am thinking of the shibbed tenant to ease effort for others

On other comments...

And there are the policy type issues to think thru that Verne has offered. Now under Campus Agreement, the perm license only kicks in for graduated students but we all know there is a perception issue for others. But certainly a clear issue for those graduating this year

Good catch on the faculty staff saying why not on five machines  for them ( which is available in the Office 365 Office Pro Plus offering, but we are on Campus Agreement EES)

And media has been funding some things...

Network is an issue especially where some of our schools ingest the new students all at once. Some of our larger schools spread orientation over the whole summer.

Enoch indicated that Microsoft is sensitive to the student's perceptions and so there may be transitional strategies that Microsoft mat be receptive to.

I did ask Eric if there can be media option associated with the new plan. Probably not ( he said no). Altho if you want to keep your current student plan and add on this plan you get benefits of both. But of course no reduction in fees paid.

As Verne noted, things to think through but a good program to make available. Every change advantages someone or certain scenarios and disadvantages some.

Sent from my iPad
Margaret (Marg) H. Knox
The University of Texas System

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