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Dear INSTTECH,

 

My question today is about ePortfolios for faculty as they go through the stages toward promotion and tenure. Our College of Liberal Arts Dean’s office has requested that we look into ePortfolios for faculty so that their paths to tenure and promotion can be tracked more efficiently. They are very interested in being able to generate reports over time and across cohorts.

 

We have started looking at ePortfolios usually used by students (we don’t have a student ePortfolio system, and I haven’t looked at the options in several years), so if you are re-purposing these successfully on your campus, or if something you are using has a faculty-specific option, that would be great to know.

<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /> 

The Dean's office has a pretty extensive wish list, and to be honest I’m not sure that there is a system out there that will be able to do everything they want.  Or, if you know of something more specific to faculty, that’s great too. We have already looked at a number of Web 2.0 tools but these have been summarily rejected by the Dean’s office because they lack the necessary reporting and other features. 

 

  • Templates – their goal is zero learning curve
  • Easy navigation of portfolio with tabs or table of contents
  • Roles – the faculty “owner” should be able to upload documents and add to the service record, but they should not have access to features such as attendance and reports. Department chairs and the Deans should have full access in order to upload some items as well as check boxes.
  • Password - access via password to candidate, Dean, Chair
  • Ability to restrict certain content from external viewers, if possible flexibility with respect to partial availability to external viewers (such as colleagues at other institutions who can review publications this way, etc.)
  • Ability to upload documents by faculty member and Chair (CV, Publications, Syllabi, Observation Reports, Annual Reports)
  • Updatable Observation schedule for Chairs – with check boxes to indicate whether observation occurs each semester
  • Updateable attendance record of external events such as presentations, conference attendance, etc.
  • Updatable attendance record at internal professional development workshops
  • Updatable Service Record for committee work, etc
  • Last but not least – the ability to generate reports to show across entire cohort the number of observations, publication, presentations, etc. in a given year

 

If this has been discussed recently (I took a quick look at the archives but didn't find anything quickly), please point me in the right direction!

 

Any ideas and thoughts will be appreciated.

 

Thank you,

Gamin

 

---------------------------
Gamin Bartle, Ph.D.
Director
Instructional Technology Services
Drew University
973 408-3160
gbartle@drew.edu
 
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Comments

We are considering a similar plan here at Granite State College.

We are currently rolling out Mahara for e-portfolio for graduate studies students and all faculty, and have found that it is generally very powerful and flexible, but not intuitive to use.

Concurrent to that, I am literally about to launch a home-grown WordPress based private e-portfolio system for Prior Learning Assessment where everything is stripped off but what is needed, and all posts are created with simple web forms.

We will see which direction all of this goes, since each direction has tradeoffs.

Please contact me directly for me details. Much to discuss.

steve.covello@granite.edu

thx – Steve Covello
-- 
Steve Covello
Rich Media Specialist
603-513-1346
Skype: steve.granitestate
Scheduling: tungle.me/steve.granitestate


From: Gamin Bartle <gbartle@DREW.EDU>
Reply-To: The EDUCAUSE Instructional Technologies Constituent Group Listserv <INSTTECH@LISTSERV.EDUCAUSE.EDU>
Date: Thu, 25 Oct 2012 16:33:59 -0400
To: <INSTTECH@LISTSERV.EDUCAUSE.EDU>
Subject: [INSTTECH] Faculty ePortfolios

Dear INSTTECH,

 

My question today is about ePortfolios for faculty as they go through the stages toward promotion and tenure. Our College of Liberal Arts Dean’s office has requested that we look into ePortfolios for faculty so that their paths to tenure and promotion can be tracked more efficiently. They are very interested in being able to generate reports over time and across cohorts.

 

We have started looking at ePortfolios usually used by students (we don’t have a student ePortfolio system, and I haven’t looked at the options in several years), so if you are re-purposing these successfully on your campus, or if something you are using has a faculty-specific option, that would be great to know.

 

The Dean's office has a pretty extensive wish list, and to be honest I’m not sure that there is a system out there that will be able to do everything they want.  Or, if you know of something more specific to faculty, that’s great too. We have already looked at a number of Web 2.0 tools but these have been summarily rejected by the Dean’s office because they lack the necessary reporting and other features. 

 

  • Templates – their goal is zero learning curve
  • Easy navigation of portfolio with tabs or table of contents
  • Roles – the faculty “owner” should be able to upload documents and add to the service record, but they should not have access to features such as attendance and reports. Department chairs and the Deans should have full access in order to upload some items as well as check boxes.
  • Password - access via password to candidate, Dean, Chair
  • Ability to restrict certain content from external viewers, if possible flexibility with respect to partial availability to external viewers (such as colleagues at other institutions who can review publications this way, etc.)
  • Ability to upload documents by faculty member and Chair (CV, Publications, Syllabi, Observation Reports, Annual Reports)
  • Updatable Observation schedule for Chairs – with check boxes to indicate whether observation occurs each semester
  • Updateable attendance record of external events such as presentations, conference attendance, etc.
  • Updatable attendance record at internal professional development workshops
  • Updatable Service Record for committee work, etc
  • Last but not least – the ability to generate reports to show across entire cohort the number of observations, publication, presentations, etc. in a given year

 

If this has been discussed recently (I took a quick look at the archives but didn't find anything quickly), please point me in the right direction!

 

Any ideas and thoughts will be appreciated.

 

Thank you,

Gamin

 

---------------------------
Gamin Bartle, Ph.D.
Director
Instructional Technology Services
Drew University
973 408-3160
gbartle@drew.edu
 
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Following along this thread -- does anyone have experience with Sedona (http://sedonaweb.com)?  Our School of Business has been using it extensively to track faculty -- mainly for AACSB accreditation purposes.  We are starting to look at using it institution-wide for promotion & tenure purposes and I was hoping to talk with others who have been using it.

Mary Parlett-Sweeney
Deputy CIO
Siena College

I am also interested in this thread, too.  At Butler University we are just beginning to launch Wordpress as a platform for faculty dossiers, but doing so has clear limitations. We unsuccessfully piloted Chalk and Wire as a student portfolio system and moved to Wordpress for all student ePortfolios early in 2012.

 

Julianne

 

 

********************
Julianne M. Miranda

Director of eLearning

Butler University

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Mary Parlett-Sweeney
Sent: Thursday, October 25, 2012 8:48 PM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

Following along this thread -- does anyone have experience with Sedona (http://sedonaweb.com)?  Our School of Business has been using it extensively to track faculty -- mainly for AACSB accreditation purposes.  We are starting to look at using it institution-wide for promotion & tenure purposes and I was hoping to talk with others who have been using it.

 

Mary Parlett-Sweeney

Deputy CIO

Siena College

We are using Mahara for P&T and it appears to be working well so far.

 

Scott

 

Scott Robison, Ph.D.
Director, Learning Technologies and Online Education
105 Lamson Learning Commons, MSC #47B
Plymouth State University
Plymouth, NH  03264
603.535.2262

 

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Miranda, Julianne
Sent: Friday, October 26, 2012 8:21 AM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

I am also interested in this thread, too.  At Butler University we are just beginning to launch Wordpress as a platform for faculty dossiers, but doing so has clear limitations. We unsuccessfully piloted Chalk and Wire as a student portfolio system and moved to Wordpress for all student ePortfolios early in 2012.

 

Julianne

 

 

********************
Julianne M. Miranda

Director of eLearning

Butler University

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Mary Parlett-Sweeney
Sent: Thursday, October 25, 2012 8:48 PM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

Following along this thread -- does anyone have experience with Sedona (http://sedonaweb.com)?  Our School of Business has been using it extensively to track faculty -- mainly for AACSB accreditation purposes.  We are starting to look at using it institution-wide for promotion & tenure purposes and I was hoping to talk with others who have been using it.

 

Mary Parlett-Sweeney

Deputy CIO

Siena College

We use Digication. There's a free version through Google. Sue Maberry Otis College of Art and Design Library Sent from my iPad On Oct 26, 2012, at 5:48 AM, "Scott Robison" > wrote: We are using Mahara for P&T and it appears to be working well so far. Scott Scott Robison, Ph.D. Director, Learning Technologies and Online Education 105 Lamson Learning Commons, MSC #47B Plymouth State University Plymouth, NH 03264 603.535.2262 From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Miranda, Julianne Sent: Friday, October 26, 2012 8:21 AM To: INSTTECH@LISTSERV.EDUCAUSE.EDU Subject: Re: [INSTTECH] Faculty ePortfolios I am also interested in this thread, too. At Butler University we are just beginning to launch Wordpress as a platform for faculty dossiers, but doing so has clear limitations. We unsuccessfully piloted Chalk and Wire as a student portfolio system and moved to Wordpress for all student ePortfolios early in 2012. Julianne ******************** Julianne M. Miranda Director of eLearning Butler University From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Mary Parlett-Sweeney Sent: Thursday, October 25, 2012 8:48 PM To: INSTTECH@LISTSERV.EDUCAUSE.EDU Subject: Re: [INSTTECH] Faculty ePortfolios Following along this thread -- does anyone have experience with Sedona (http://sedonaweb.com)? Our School of Business has been using it extensively to track faculty -- mainly for AACSB accreditation purposes. We are starting to look at using it institution-wide for promotion & tenure purposes and I was hoping to talk with others who have been using it. Mary Parlett-Sweeney Deputy CIO Siena College mparlett-sweeney@siena.edu
Hi Scott,
 
I do like Mahara, are you also a Moodle school?
 
Are you mainly using it for documents, etc., or is there reporting? My Deans seem especially interested in reporting across cohorts (# of publications, attendance and presentations at conferences, etc.).
 
Thanks,
Gamin
 
>>>
From: Scott Robison <sarobison@MAIL.PLYMOUTH.EDU>
To: <INSTTECH@LISTSERV.EDUCAUSE.EDU>
Date: 10/26/2012 8:48 AM
Subject: Re: [INSTTECH] Faculty ePortfolios

We are using Mahara for P&T and it appears to be working well so far.

 

Scott

 

Scott Robison, Ph.D.
Director, Learning Technologies and Online Education
105 Lamson Learning Commons, MSC #47B
Plymouth State University
Plymouth, NH  03264
603.535.2262

 

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Miranda, Julianne
Sent: Friday, October 26, 2012 8:21 AM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

I am also interested in this thread, too.  At Butler University we are just beginning to launch Wordpress as a platform for faculty dossiers, but doing so has clear limitations. We unsuccessfully piloted Chalk and Wire as a student portfolio system and moved to Wordpress for all student ePortfolios early in 2012.

 

Julianne

 

 

********************
Julianne M. Miranda

Director of eLearning

Butler University

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Mary Parlett-Sweeney
Sent: Thursday, October 25, 2012 8:48 PM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

Following along this thread -- does anyone have experience with Sedona (http://sedonaweb.com)?  Our School of Business has been using it extensively to track faculty -- mainly for AACSB accreditation purposes.  We are starting to look at using it institution-wide for promotion & tenure purposes and I was hoping to talk with others who have been using it.

 

Mary Parlett-Sweeney

Deputy CIO

Siena College

Thanks Sue,
 
I think Digiation is a good option.
 
We are going to Google in the fall, and looking at it right now. Just need to know if it might be possible to do the reporting that the Deans want.
 
-Gamin
 
>>>
From: Sue Maberry <maberry@OTIS.EDU>
To: <INSTTECH@LISTSERV.EDUCAUSE.EDU>
Date: 10/26/2012 9:19 AM
Subject: Re: [INSTTECH] Faculty ePortfolios
We use Digication.  There's a free version through Google.


Sue Maberry
Otis College of Art and Design Library

Sent from my iPad

On Oct 26, 2012, at 5:48 AM, "Scott Robison" <sarobison@MAIL.PLYMOUTH.EDU<mailto:sarobison@MAIL.PLYMOUTH.EDU>> wrote:

We are using Mahara for P&T and it appears to be working well so far.

Scott

Scott Robison, Ph.D.
Director, Learning Technologies and Online Education
105 Lamson Learning Commons, MSC #47B
Plymouth State University
Plymouth, NH  03264
603.535.2262



From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Miranda, Julianne
Sent: Friday, October 26, 2012 8:21 AM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU<mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU>
Subject: Re: [INSTTECH] Faculty ePortfolios

I am also interested in this thread, too.  At Butler University we are just beginning to launch Wordpress as a platform for faculty dossiers, but doing so has clear limitations. We unsuccessfully piloted Chalk and Wire as a student portfolio system and moved to Wordpress for all student ePortfolios early in 2012.

Julianne


********************
Julianne M. Miranda
Director of eLearning
Butler University


From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Mary Parlett-Sweeney
Sent: Thursday, October 25, 2012 8:48 PM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU<mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU>
Subject: Re: [INSTTECH] Faculty ePortfolios

Following along this thread -- does anyone have experience with Sedona (http://sedonaweb.com)?  Our School of Business has been using it extensively to track faculty -- mainly for AACSB accreditation purposes.  We are starting to look at using it institution-wide for promotion & tenure purposes and I was hoping to talk with others who have been using it.

Mary Parlett-Sweeney
Deputy CIO
Siena College
mparlett-sweeney@siena.edu<mailto:mparlett-sweeney@siena.edu>

As a simple way to do this, we give our faculty up for tenure and promotion a moodle site.  They upload all of their materials there, then are removed from the site and the relevant committee members (internal and/or external) are added.  This has worked well, as our faculty are very familiar with moodle and the access/security is good.  

-Barron


********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Barron,
 
Thanks, I think that may be what we end up doing. They want a fairly complicated template, do you give them something or a blank course and have them do their own thing?
 
The Dean's office, however, is really insisting on reporting (especially across cohorts) and also on some other things that Moodle can't do.
 
I'm working on expectation management!
 
Happy Friday,
Gamin
 
>>>
From: Barron Koralesky <koralesky@MACALESTER.EDU>
To: <INSTTECH@LISTSERV.EDUCAUSE.EDU>
Date: 10/26/2012 9:42 AM
Subject: Re: [INSTTECH] Faculty ePortfolios

As a simple way to do this, we give our faculty up for tenure and promotion a moodle site. They upload all of their materials there, then are removed from the site and the relevant committee members (internal and/or external) are added. This has worked well, as our faculty are very familiar with moodle and the access/security is good.

-Barron


********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.



********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

Yes, we are on Moodle 2. At this point, Mahara has great flexibility for the relatively few number of candidates applying for P&T each year (a handful). But there is no reporting functionality on things like the number of conference presentations across the candidates. At this point, it wouldn’t be worth our time, money and energy to invest in/develop a tool that adds advanced reporting features. But it’s a lot better than pawing through boxes of documents!

 

Scott

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Gamin Bartle
Sent: Friday, October 26, 2012 9:20 AM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

Hi Scott,

 

I do like Mahara, are you also a Moodle school?

 

Are you mainly using it for documents, etc., or is there reporting? My Deans seem especially interested in reporting across cohorts (# of publications, attendance and presentations at conferences, etc.).

 

Thanks,
Gamin

 

>>>

From:

Scott Robison <sarobison@MAIL.PLYMOUTH.EDU>

To:

<INSTTECH@LISTSERV.EDUCAUSE.EDU>

Date:

10/26/2012 8:48 AM

Subject:

Re: [INSTTECH] Faculty ePortfolios

We are using Mahara for P&T and it appears to be working well so far.

 

Scott

 

Scott Robison, Ph.D.
Director, Learning Technologies and Online Education
105 Lamson Learning Commons, MSC #47B
Plymouth State University
Plymouth, NH  03264
603.535.2262

 

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Miranda, Julianne
Sent: Friday, October 26, 2012 8:21 AM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

I am also interested in this thread, too.  At Butler University we are just beginning to launch Wordpress as a platform for faculty dossiers, but doing so has clear limitations. We unsuccessfully piloted Chalk and Wire as a student portfolio system and moved to Wordpress for all student ePortfolios early in 2012.

 

Julianne

 

 

********************
Julianne M. Miranda

Director of eLearning

Butler University

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Mary Parlett-Sweeney
Sent: Thursday, October 25, 2012 8:48 PM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

Following along this thread -- does anyone have experience with Sedona (http://sedonaweb.com)?  Our School of Business has been using it extensively to track faculty -- mainly for AACSB accreditation purposes.  We are starting to look at using it institution-wide for promotion & tenure purposes and I was hoping to talk with others who have been using it.

 

Mary Parlett-Sweeney

Deputy CIO

Siena College

You are right -- not having to deal with the reams of paper is a vast improvement all on it's own (especially since we let them print all of the tenure packages down here in my lab!). I really think the Deans are going to have to "settle" for what we can offer at a reasonable price.
 
Thanks and Happy Friday,
Gamin
 
>>>
From: Scott Robison <sarobison@MAIL.PLYMOUTH.EDU>
To: <INSTTECH@LISTSERV.EDUCAUSE.EDU>
Date: 10/26/2012 3:32 PM
Subject: Re: [INSTTECH] Faculty ePortfolios

Yes, we are on Moodle 2. At this point, Mahara has great flexibility for the relatively few number of candidates applying for P&T each year (a handful). But there is no reporting functionality on things like the number of conference presentations across the candidates. At this point, it wouldn’t be worth our time, money and energy to invest in/develop a tool that adds advanced reporting features. But it’s a lot better than pawing through boxes of documents!

 

Scott

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Gamin Bartle
Sent: Friday, October 26, 2012 9:20 AM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

Hi Scott,

 

I do like Mahara, are you also a Moodle school?

 

Are you mainly using it for documents, etc., or is there reporting? My Deans seem especially interested in reporting across cohorts (# of publications, attendance and presentations at conferences, etc.).

 

Thanks,
Gamin

 

>>>

From:

Scott Robison <sarobison@MAIL.PLYMOUTH.EDU>

To:

<INSTTECH@LISTSERV.EDUCAUSE.EDU>

Date:

10/26/2012 8:48 AM

Subject:

Re: [INSTTECH] Faculty ePortfolios

We are using Mahara for P&T and it appears to be working well so far.

 

Scott

 

Scott Robison, Ph.D.
Director, Learning Technologies and Online Education
105 Lamson Learning Commons, MSC #47B
Plymouth State University
Plymouth, NH  03264
603.535.2262

 

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Miranda, Julianne
Sent: Friday, October 26, 2012 8:21 AM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

I am also interested in this thread, too.  At Butler University we are just beginning to launch Wordpress as a platform for faculty dossiers, but doing so has clear limitations. We unsuccessfully piloted Chalk and Wire as a student portfolio system and moved to Wordpress for all student ePortfolios early in 2012.

 

Julianne

 

 

********************
Julianne M. Miranda

Director of eLearning

Butler University

 

 

From: The EDUCAUSE Instructional Technologies Constituent Group Listserv [mailto:INSTTECH@LISTSERV.EDUCAUSE.EDU] On Behalf Of Mary Parlett-Sweeney
Sent: Thursday, October 25, 2012 8:48 PM
To: INSTTECH@LISTSERV.EDUCAUSE.EDU
Subject: Re: [INSTTECH] Faculty ePortfolios

 

Following along this thread -- does anyone have experience with Sedona (http://sedonaweb.com)?  Our School of Business has been using it extensively to track faculty -- mainly for AACSB accreditation purposes.  We are starting to look at using it institution-wide for promotion & tenure purposes and I was hoping to talk with others who have been using it.

 

Mary Parlett-Sweeney

Deputy CIO

Siena College


Hi Gamin-

We give each faculty member a slightly formatted moodle course site.  It has the about 12 topic blocks labelled to parallel each section of what was the paper tenure file.  Then they just upload all of their files, most of which are PDFs, but some have images, audio, or video as well.

-Barron




Barron,
 
Thanks, I think that may be what we end up doing. They want a fairly complicated template, do you give them something or a blank course and have them do their own thing?
 
The Dean's office, however, is really insisting on reporting (especially across cohorts) and also on some other things that Moodle can't do.
 
I'm working on expectation management!
 
Happy Friday,
Gamin 
********** Participation and subscription information for this EDUCAUSE Constituent Group discussion list can be found at http://www.educause.edu/groups/.

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