Speaker Information

Preconference Seminars
Preconference seminars are three-hour sessions in either the face-to-face or online venue (via Adobe Connect).

General Sessions
General session speakers are invited by ELI for their expertise on a variety of current topics. These sessions are professionally streamed live for online conference attendees and the public and are available on demand for postsession access for face-to-face registrants. They will be published, along with the Mp3 and Mp4 files, in the EDUCAUSE public library and will be available for at least three years.

Featured Sessions
Featured session speakers are invited by ELI for their expertise on a variety of current topics. These sessions are professionally streamed live for online conference attendees and the public and available on demand for postsession access for face-to-face registrants. They will be published, along with the Mp3 and Mp4 files, in the EDUCAUSE public library and will be available for at least three years.

Interactive Presentations
These sessions are 45 minutes long (previously 60 minutes); presenters are asked to allocate at least 10 to 15 minutes to engage with the audience. Interactive presentations are opportunities to present in detail on a project in theater-style seating and may be online or face-to-face.

Interactive Presentation Webcasts
Two concurrent session webcasts are offered and professionally streamed during every time slot. They are available live and on-demand almost immediately for the online audience and on-demand after the conference for face-to-face registrants. After 90 days, they will be published, along with the Mp3 and Mp4 files, in the EDUCAUSE public library and will be available for at least three years.

TED-Style Presentations
TED-style presentations are 15 minutes in length and may be online or face-to-face. These presentations may be grouped into pairs and followed by a 15-minute question/discussion period or may be organized in another way. Sessions may be held in the model learning space or in other conference spaces. Institutions can highlight pioneering practices in this highly visible spotlighted venue with a shorter presentation time. Please note that these are NOT poster sessions.

Experience IT Presentations
Experience IT sessions are 45 minutes in length. The intent is to provide a hands-on, tutorial-like experience with participants using applications and resources under the guidance of the session leader(s). The goal of the Experience IT session is for attendees to learn how an emerging or innovative technology works. Participants will be asked to bring mobile devices (e.g., smartphone, tablet, or laptop) to the session in order to fully participate.

Exclusive Online Sessions
These interactive sessions with experts on current topics exclusively are available live and on-demand for the online audience for 90 days then published in the conference proceedings.

Poster Sessions and the Digital Poster Gallery (Coming Soon)
A poster session demonstrates the use of an emerging technology or innovative practice for teaching and learning. Presenters may use a laptop or poster (or both) to demonstrate the unique features and functionality of the tool or program and to assist in providing a visual overview of the project. As attendees visit the poster, presenters have the opportunity to discuss the topic with them; therefore, presenters should prepare a few introductory remarks (one to two minutes) to engage listeners in the subject. You also have the opportunity to upload a digital version of your poster session to the Digital Poster Gallery (coming soon), where attendees can access on-site poster presenter content for convenient exploration and follow-up.

The EDUCAUSE Learning Initiative has prepared an optional PowerPoint template for your convenience.

We invite you share your presentation by uploading your file(s) or URLs before, during, or after the conference. To do this, log in to your EDUCAUSE profile and click on "upload" in the presentation section. Then follow the prompts to upload your resources.

Title: TITLE
Subject: ELI2013 (ELI Annual)
Author: NAME(S)

If you password protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use adaptive and assistive technology to access files over the Internet.

You may use this copyright statement on one of your first slides:

This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution-NonCommercial-ShareAlike license, which grants usage to the general public with the stipulated criteria.

All session meeting rooms (with the exception of poster sessions, model learning space sessions, and online-only sessions) will have theater-style seating. There will be a head table and chairs for speakers at the front of the room.

All of the session rooms (with the exception of poster sessions and online-only sessions) will have the following standard.

A/V:

1. LCD projector
2. Screen (sizes vary depending on room size but are typically 7.5' x 10')
3. Projector stand

Microphones:

1. Wired microphone at podium
2. Wired lavaliere microphone
3. One additional table microphone for panels of three or more
4. Computer audio patch
5. Webcast rooms will have audience microphones

The following Internet connections will be available:

1. Wireless access will be available for everyone (presenters and attendees). The connection speed will be sufficient to access and navigate web pages and e-mail.
2. One dedicated Ethernet connection will be provided in each conference room and is preferred for speaker use.
3. Substantial bandwidth will be provided and should be more than sufficient for applications you wish to present. However, if you know that your presentation will require a significant bandwidth and have concerns, please contact Sean Kennedy.

Offering a rich alternative to the traditional "stand and deliver" conference presentation, Experience IT and TED-style sessions promote small-group interaction for integration into large-group discussion and synthesis. To support team-based activities, the space utilizes tables and chairs to divide participants into groups and surfaces to support portable/mobile devices. Additional specifications will be added later.

The online annual meeting will be held simultaneously with the face-to-face conference. It will feature 28 general, featured, and concurrent session webcasts as well as exclusive interactive online sessions. Last year, over 100 people registered, and we estimate that over 350 people participated in the online conference (groups consisting of two or more team members watched from single locations).

Your session will be professionally streamed by Sonic Foundry. Your room will have a neutral or black backdrop and bright overhead lights. View a picture of one of our onsite webcast meeting rooms.

Here is an example of a webcast so you can see the layout of Sonic Foundry's Mediasite player: Disrupting College (Sonic Foundry Player)

Recordings: Online conference registrants will have access to live and on-demand webcasts during the conference. Face-to-face registrants will have access to on-demand webcasts after the conference. All speakers have been asked to complete a Creative Commons speaker agreement form.

Public webcasts: Our general and featured sessions will be available to anyone, anytime from the conference home page.

Preparing to Present Online
Although no advance preparation is required to stream your presentation, EDUCAUSE has assembled a few resources and tips.

1. Consider the presence of your virtual audience and invite their participation throughout the session.
2. See our Speaker Concierge page for Online Presentation Design Tips and Resources.
3. Avoid wearing busy patterns or distracting clothing to put the focus on your presentation and visual cues.
4. Plan to use the microphone in your room and take a few moments to ensure your audio is transmitting clearly before beginning.
5. Attendees will have an opportunity to submit questions. A volunteer facilitator in the room will monitor and ask questions on behalf of the online attendees during the Q&A periods.

As a speaker, you must register in order to present. Be sure to register by January 11 (for the Denver meeting) and January 30 (for the online meeting) to get the early-bird rate.

Printed Materials
If you want EDUCAUSE to produce printed materials and ship them to the conference, we need electronic files by January 11. Seminar materials are not optional, but they need not be printed materials. For example, you may prepare materials in digital form or place them on a website or wiki. We will reimburse you for the cost of your blank CDs or DVD and/or reasonable printing costs using our guidelines.

COPYRIGHT PERMISSION: It is the responsibility of the seminar speaker(s) to obtain copyright permission. Copyrighted material that has not been cleared for reproduction will not be printed. For information on obtaining copyright permission, please contact Sean Kennedy.

Online Materials
Online materials should be uploaded by February 1. You can also upload your files via your EDUCAUSE profile. If you're doing an electronic upload only, please e-mail Sean Kennedy at least a week before the meeting and ask for a list of attendee e-mail addresses. Send a note to your group, and let them know that if they'd like a hard copy, they should access and print files on their own and as needed.

Standard supplies include a 30" x 40" foam board. Push pins, scissors and other supplies will be available at a supply table nearby. Upon request we can also provide a cocktail round for your laptop. If you would like one, please contact Sean Kennedy by Friday, December 7. Requests received after this date will not be accepted.

You may opt to bring a laptop as an additional resource for your session times. However, there will be no equipment security or storage available when you are not present.

All presenters will have wireless access. The connection speed will be sufficient for accessing and navigating web and/or e-mail pages.

As a speaker, you must register in order to present. Be sure to register by January 7 to get the early-bird rate.

If you need to ship materials to the meeting, send materials to your hotel labeled to your attention and with your date of arrival listed. You may store your materials underneath the 6-foot table during your poster presentation.

In addition to presenting your poster on-site, this year we are offering the opportunity to extend your poster session exposure through our Digital Poster Gallery, which will be promoted to both the online conference attendees and to all face-to-face attendees.

To participate in the gallery, you can upload anything from images and text explaining your poster session to a video of you presenting your poster. You have several options for the types of resources you can upload via your EDUCAUSE profile:

1. Use the PowerPoint slides or graphic images you printed for the poster and annotate the slides, either in the notes area or in a separate document, to provide a narrative presentation of your slides/images.
2. Create a PowerPoint presentation with voice-over narrative. The EDUCAUSE Learning Initiative has prepared an optional PowerPoint template for your convenience.
3. Create a screen-captured presentation with an application like Camtasia to provide a voice-over narrative of your poster slides/images. Create a video of you presenting your poster.

We do ask that you upload your resources prior to arriving in Denver to ensure your work is promoted through early marketing communications.

This is our third online annual meeting. Held simultaneously with the face-to-face conference, it will include 28 general, featured, and concurrent session webcasts as well as exclusive interactive online sessions. Last year, over 100 people registered, and we estimate that over 350 people participated in the online conference (groups consisting of two or more team members watched from single locations).

Adobe Connect Recordings: Presented in real time using an Adobe Connect virtual meeting room, these sessions are recorded. Recordings are available to exclusively to online participants for 90 days then posted in our public EDUCAUSE Library.

Here are two examples of exclusive online sessions so you can see the flexibility of the Adobe Connect layout for fostering participant engagement using chat and questions/polls.

• Real Places, Virtual Spaces: Cibola as a Hispanic and Portuguese Island
• The Truth Is Out There: Social Media for Teaching and Learning

If you're on-site: We'll have a studio room at the conference hotel. You don't need to bring anything but yourself! We'll use Adobe Connect webinar software and provide you with all necessary session equipment including a landline phone, headset, Ethernet connection, and laptop. By January 28, you will receive a final information sheet with all session details including a floor plan, virtual room setup, and session timeline.

If you're offsite: You will need a high-speed WIRED connection (wireless and/or dial-up are not recommended or reliable), a telephone landline, and a headset with a mute button to connect to your telephone; also make sure you've completed the Adobe Connect system checks. By January 28, you will receive a final information sheet with all session details including technology requirements as well as the virtual room name and call-in numbers.

Slides and Polls (DUE JANUARY 28)

Slides: Submit your slides to Victoria Fanning. If you don't use the EDUCAUSE Learning Initiative PowerPoint template, please use Arial as your font. See our Speaker Concierge website for Online Presentation Design Tips and Resources.

Polls: The answers are radio buttons, and people can select one or more than one answer (it does not allow for rankings). You can also have a poll with short answers. Create a slide within your presentation with the question and possible answers. We will create the poll within Adobe Connect based on your slide. The slide also acts as a prompt for EDUCAUSE staff to display the poll during your presentation.

Registration and Logins: Please register for EITHER the face-to-face OR online conference. All speakers will receive a final information sheet that will include the physical room number, virtual room name, and call-in codes.

Speaker Support and Session Consultation: EDUCAUSE provides asynchronous resources to help you design, develop, and deliver an engaging online presentation through the effective use of Adobe Connect. By January 18, 2013, you must participate in one of the following:

1. ONE-ON-ONE personal presentation coaching session to review your presentation and offer constructive feedback
2. GROUP walkthrough to review your session plan, Adobe Connect layout, and logistical support.

Also, see our Speaker Concierge website for Online Speaker Delivery Tips.