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- Electronic Records Management [x]
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Electronic Records Management Toolkit
Members of the Higher Education Information Security Council created this toolkit to provide a practical set of resources that will assist members of the higher education community in addressing related issues of electronic records management, e-discovery, and data retention on their own campuses.
We all create and use information every day. Taking care of that information (in all its many forms) is an effort requiring shared responsibility by each member of a specific community. Just figuring out where to start and what needs to be done can be a time-consuming task.
Some institutions have done a lot of work in this area, while others have just gotten started, and still others have done little or nothing. We all have an opportunity to learn from and share with each other. This set of resources is intended to be a collaborative and evolving effort. Please use this forum to share what you have done! It might be just what someone else is looking for. This toolkit will provide valuable information on the following areas:
- Background information on this issue
- Help getting started
- Examples of what others are doing
Toolkit and Supporting Documents
- Electronic Records Management Toolkit
- Records Retention & Disposition
- E-Discovery Guideline and Toolkit
- Records Retention Schedule Template
- Records Retention Inventory Worksheet
If you have questions or comments regarding this toolkit, or if you'd like to contribute your own material, please contact the Higher Education Information Security Council.
Library Items on this Topic
EDUCAUSE Library Items for Electronic Records Management
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Electronic Records Management
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Electronic Records Management True Electronic Records Man…
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Podcast: Ganesan Ravishanker on the Democracy and Pitfalls of Data Analytics
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July 12, 2012
Ganesan Ravishanker is Chief Information Officer at Wellesley College. In this conversation he shares his cautious insights into the challenges and benefits of analytics. …
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Records Management: Information Security's New Best Friend
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April 6, 2011
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A session at the Security Professionals Conference 2011
The University of Virginia in 2008 took the unique step of aligning records management (formerly in the library) with information security. Records management, perceived to concern paper records, h…
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Electronic Records Management: Today’s High Stakes
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April 20, 2010
This ECAR research bulletin discusses the issues involved in successful electronic records management and provides guidance on how to start and sustain an electronic records management program a…
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Data Minimization: Don't Keep It All Forever
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April 13, 2010
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A session at the Security 2010
Data at educational institutions multiply exponentially and, without proper management, can expose schools to major risks (data exposure, e-discovery expense, escalating storage costs, damage to in…
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Cornell University's Retention of University Records
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January 26, 2012
Cornell University requires that university records, as defined herein,regardless of format, be disposed of or retained for specific periods of time in accordance with legal or other institution…
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Electronic Records Management Toolkit
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August 14, 2009
Members of the Higher Education Information Security Council crated this toolkit to provide a practical set of resources that will assist members of the higher education community in addressing r…
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Institutional Data Management Survey
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February 10, 2009
This February 2009 survey is a critical component of the EDUCAUSE Center on Applied Research (ECAR) study of institutional data management in higher education. For purposes of this study, institu…
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Seminar 12A - Solutions for E-Mail Management and Responding to Litigation Holds: A Case Study PLEASE NOTE: Separate registration and fee is required to attend this seminar.
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October 28, 2008
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A session at the EDUCAUSE 2008 Annual Conference
The use of electronic mail by university employees has become the standard for business communication, yet its use has not been accompanied by records management solutions. With the passage in Dece…
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Seminar 02A - Developing an Information Management Program PLEASE NOTE: Separate registration and fee is required to attend this seminar.
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October 28, 2008
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A session at the EDUCAUSE 2008 Annual Conference
Everyone within an institution of higher education has a responsibility to access, use, and disclose organizational information in a responsible manner, compliant with institutional policy and lega…
