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Electronic Records Management Toolkit
Members of the Higher Education Information Security Council created this toolkit to provide a practical set of resources that will assist members of the higher education community in addressing related issues of electronic records management, e-discovery, and data retention on their own campuses.
We all create and use information every day. Taking care of that information (in all its many forms) is an effort requiring shared responsibility by each member of a specific community. Just figuring out where to start and what needs to be done can be a time-consuming task.
Some institutions have done a lot of work in this area, while others have just gotten started, and still others have done little or nothing. We all have an opportunity to learn from and share with each other. This set of resources is intended to be a collaborative and evolving effort. Please use this forum to share what you have done! It might be just what someone else is looking for. This toolkit will provide valuable information on the following areas:
- Background information on this issue
- Help getting started
- Examples of what others are doing
Toolkit and Supporting Documents
- Electronic Records Management Toolkit
- Records Retention & Disposition
- E-Discovery Guideline and Toolkit
- Records Retention Schedule Template
- Records Retention Inventory Worksheet
If you have questions or comments regarding this toolkit, or if you'd like to contribute your own material, please contact the Higher Education Information Security Council.
Library Items on this Topic
EDUCAUSE Library Items for Electronic Records Management
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What Does BYOE Mean for IT?: IT Leader Roundtable
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May 15, 2013
The bring-your-own-everything (BYOE) phenomenon continues to gain momentum as more students, faculty, and staff use personal devices and services on campus. The person who previously brou…
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Assessing Your Fiscal Bandwidth: Current Practices for Measuring IT Costs in Higher Education
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May 14, 2013
Accurately and consistently measuring the cost of IT in higher education is an essential part of strategic IT management, yet according to IT leaders, cost data have proven elusive. What if a…
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Enterprise Content-Aware DLP Solution Comparison and Select Vendor Profiles
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May 14, 2013
This Gartner report covers content-aware data-loss prevention, which has grown up and is on the verge of becoming a standard part of security architecture. A small set of vendors dominate a major…
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Using Analytics at UMBC: Encouraging Student Responsibility and Identifying Effective Course Designs
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April 30, 2013
Higher education invests considerable resources into technology for academic purposes, but understanding whether those instructional technologies improve learning is often a difficult questio…
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Leading a Multiple Project Mobile Learning Initiative: The Approach at Boise State University
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April 9, 2013
Many colleges and universities have launched wide-ranging, device-specific mobile initiatives or invested substantial resources to make services mobile friendly in a platform-neutral manner…
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Is Our Software Designed for Change? Successes and Challenges in Using Service Oriented Architecture
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March 11, 2013
Institutions of higher education face disruptive changes, and changes in information technology are at the heart of these disruptions. Service oriented architecture (SOA ) provides a comprehen…
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Measuring User Satisfaction: Why It’s Important and How to Do It - Infographic
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August 16, 2012
As institutions look to reduce or contain costs, CIOs, institutional leaders, and service managers are challenged to optimize service delivery based on costs, features, and quality. Evaluating se…
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IT Salaries in Higher Education, 2012
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February 15, 2013
IT salaries account for 39% of the IT budget . They compensate IT staff, whose performance lays the groundwork for an efficiently run institution that provides the highest quality education an…
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Big Research Support from a Small IT Organization: Montana State University Billings
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February 1, 2013
For the typical, small central IT organization with limited funding, finding the adequate resources to provide requisite infrastructure, equipment, software, and technical support can be ch…
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Empowering Technology Research Support: University of Washington
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February 1, 2013
The University of Washington Information Technology (UW-IT) department and UW’s eScience Institute have been charged with supporting the research community’s vast and sophisticated technolo…
