Using E-mail as an Official Means of Communication

Abstract

Nearly 90% of all UWEC students and staff are regular users of e-mail. The University has taken advantage of this widespread use and replaced many paper distributions--payroll earnings statements, unofficial transcripts, degree audits, adviser grade reports, bills, etc. -- with distribution via e-mail. Internal reports that were formerly printed and distributed to departments via campus mail are now e-mailed as attachments. Instructors are notified via e-mail when a student withdraws from class, and advisers are notified when an advisee withdraws from the University, neither of which was practical until e-mail. This paper discusses the specifics of the system, how it is being accepted by staff and students, savings, and what precautions other organizations should take if they decide to pursue using e-mail for official communication.