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Program and Agenda

The West/Southwest Regional Conference 2013 took place February 12–14 in Austin and online. Themed, "Strategic Impact: Partnerships and Value in a Changing World," this year's event focused on how we can leverage the changing landscape of technology to meet the evolving needs of higher education. Sessions engaged participants in the following topics: Enterprise and Infrastructure; Leadership, Resource and Data Management; and Teaching, Learning, and Scholarship.

Face-to-Face Information

Maximizing Your Conference Session

Plan to take part in the "How to Make the Most of the Conference" session to learn how to capitalize on your time on-site:

  • Tuesday, February 12 • 9:45−10:30 a.m. CT (UTC -6; 8:45 a.m. PT, 10:45 a.m. CT, 11:45 a.m. ET) | convert to your time zone

Welcome Reception

One of the most valuable aspects of this conference is the opportunity to connect face-to-face with fellow participants. Attend the Tuesday Welcome Reception and relax over food and drinks with your colleagues.

Other Face-to-Face Meeting Activities

CIO and Executive IT Leader Roundtable: The CIO and Executive IT Leader Roundtable on Tuesday, February 12 from 2:30-5:00 p.m. (CT) is a small and informal gathering designed to give college and university CIOs and executive IT leaders the opportunity to connect with peers and discuss current campus IT issues and opportunities. Separate registration is required.

Mentorship Program: Members of the Professional Development Mentoring Team will be on-site at the conference in Austin and have agreed to meet one-on-one with professional colleagues to offer guidance, support, and direction. Each member of the team has significant experience in higher education information technology service, management, and leadership.

Who Do You Follow? Activity: With thousands of savvy IT professionals to ‘follow’, it’s hard to know which ones to prioritize with our limited time.  Whose blogs or tweets provide you with the best thought-provoking ideas?  Come with your list of the "Who's Who" in the field and use the Post-its and Sticky dots available at the “Who Do You Follow?” board to RECOMMEND someone. We’ll identify the top people to follow and share them in the post-conference proceedings.

Online Meeting Information

Online Meeting Orientation Session

Learn how to make the most of your online conference experience and take a tour of the online learning environment.

Login and Technical Requirements

View the conference login and technical requirements page to confirm how to access the meeting and that you have the appropriate equipment and software installed on the computer you plan to use. 

Online Program and Resources

Topical Content "Blocks": Organized program content makes it easy to extend invitations to specific groups to attend related content blocks with abrreviated time commitments. Blocks are as follows:

Adobe Connect Home Base: The Adobe Connect virtual room opens on February 11, so you can test your credentials. Participants received their username/password on February 8; however if you register after February 8, we’ll send you a personal e-mail. We’ll conduct the exclusive online sessions and post a link to each webcast in this web conferencing environment. All sessions will be available in real time or on-demand as your schedule permits.

Online Participant Resources & Team Participation: Find resources to help make your online conference experience a complete success, whether you're attending individually or as a team. To make it easy to host the online meeting, EDUCAUSE On Campus provides helpful information and resources to plan, promote, host, facilitate, and evaluate your campus event.

Session Types

Session Type
General Sessions: These keynote sessions feature experts in teaching and learning and are professionally streamed live for online conference attendees and are available on demand for postsession access for face-to-face registrants. They will be published, along with the Mp3 and Mp4 files, in the EDUCAUSE public library and will be available for at least three years.

Flip Your Session: Turn your attendees' learning experience upside down by flipping your session! Provide a resource (video, podcast, paper, article, app, or other thought-provoking resource) that attendees must view/examine prior to your session. Flipped Sessions provide an opportunity to delve deeply into a topic via intensive dialogue and/or in-person exercises that expand upon a homework assignment. The session begins with a brief overview, about 5 minutes, to frame the topic for dialogue and identify key subtopics to be covered during the discussion. Although session interaction primarily takes place via active dialogue, participant feedback and response to issues is encouraged using polls, Q&A or other methods.

Idea and Innovation Showcases: Intense, fast-paced multi-presentation sessions that include sharing new ideas and methodologies, exchanging success stories, and exposing challenges that would benefit from group discussion. The key is to present a transformative idea and solicit discussion amongst attendees. Examples include discussing a tool, technique, or methodology that shows potential for widespread adoption or bringing up an issue that will provoke questions and discussion. Make it creative, make it fun, or make it funny! These sessions will have a moderator to facilitate presentations and the discussions.

Interactive Presentations: Share topics of community interest through an innovative, thought-provoking format that encourages attendee active learning and participation from theater-style seating. Example strategies include creating a best practices document, checklist for developmental work, or a framework for establishing workgroups to guide attendee participation.

Interactive Presentation Webcasts: One professionally video-streamed session webcast will be offered during every time slot. They are available live and on-demand almost immediately for the online audience and on-demand after the conference for face-to-face registrants. After 90 days, they will be published, along with the Mp3 and Mp4 files, in the EDUCAUSE public library and will be available for at least three years.


Panel and Point/Counterpoint Discussions: Multiple speakers, each offering a perspective on an issue or set of issues, with ample time for participant feedback. Examples include campus IT and end-user viewpoints on emerging systems or technologies, point/counterpoint debates on controversial legal or policy issues, and campus perspectives sessions where panelists discuss a specific challenge or issue and insights are gleaned from multi-campus or multi-institutional initiatives. Although session interaction primarily takes place between presenter role-play and active dialogue, participant feedback and response to issues is encouraged using polls and Q&A.

Workshops: A deeper dive into a topic of critical importance to our community or training in areas of personal professional development through the use of discussion, practical exercises, and just-in-time resources. Topics to consider include: workplace skills, project management, analytics, student engagement, IT accessibility, building mobile apps, and leadership development.

Exclusive Online Session: These interactive sessions with experts on current topics exclusively are available live and on-demand for the online audience for 90 days then published in the conference proceedings.


Poster Sessions and the Digital Poster Gallery: A poster session demonstrates the use of an emerging technology or innovative practice for teaching and learning, typically in the early stages of development. Presenters may use a laptop, a poster, or both to demonstrate the unique features and functionality of the tool or program and to assist in providing a visual overview of the project. As attendees visit, presenters have the opportunity to discuss the poster topic with them; therefore, presenters should prepare a few introductory remarks (one to two minutes) to engage listeners in the subject.