Events for all Levels and InterestsStay
Jump Start Your Career GrowthStay
Get on the Higher Ed IT MapStay
Uncommon Thinking for the Common Good™Stay
February 12–14, 2013
Austin, Texas, and Online
Strategic Impact: Partnerships and Value in a Changing World
Thank you for agreeing to speak at this EDUCAUSE event! This page contains information and resources to assist you as a presenter at the EDUCAUSE West/Southwest Regional Conference. If you do not find an answer to your question, please contact speaker liaison Michelle Lackore, 303-544-5664, if you're presenting a face-to-face session; or contact Victoria Fanning, 303-939-0315, if you're presenting an exclusive online session.
Session Information Review
If you need to edit your session information, please find your session in the online agenda and send any changes immediately to speaker liaison Michelle Lackore, if you're presenting a face-to-face session, or Victoria Fanning, if you're presenting an exclusive online session.
>>We cannot overemphasize how important it is to attendees that your title and abstract accurately reflect your presentation content, so please be attentive to this important item. Even if this deadline has passed, please send any changes to the speaker liaison.
Create a Profile
Please add your biographical information and photo your session listing by establishing or updating your EDUCAUSE profile.
January 15 (early registration cut-off)
Register for the Event
Please remember that you must register in advance for the conference, pay the full conference registration fee, and secure your own hotel reservations (if needed).
Secure lodging (optional)
Please see the Hotel & Travel page for hotel and parking details, air and ground transportation information, and general area information.
General Speaker Information
Could you explain what my "Session Type" means?
Flip Your Session
Turn your attendees' learning experience upside down by flipping your session! Provide a resource (video, podcast, paper, article, app, or other thought-provoking resource) that attendees must view/examine prior to your session. Flipped Sessions provide an opportunity to delve deeply into a topic via intensive dialogue and/or in-person exercises that expand upon a homework assignment. The session begins with a brief overview, about 5 minutes, to frame the topic for dialogue and identify key subtopics to be covered during the discussion. Although session interaction primarily takes place via active dialogue, participant feedback and response to issues is encouraged using polls, Q&A or other methods.
Idea and Innovation Showcases
Intense, fast-paced multi-presentation sessions that include sharing new ideas and methodologies, exchanging success stories, and exposing challenges that would benefit from group discussion. The key is to present a transformative idea and solicit discussion amongst attendees. Examples include discussing a tool, technique, or methodology that shows potential for widespread adoption or bringing up an issue that will provoke questions and discussion. Make it creative, make it fun, or make it funny! These sessions will have a moderator to facilitate presentations and the discussions.
Share topics of community interest through an innovative, thought-provoking format that encourages attendee active learning and participation from theater-style seating. Example strategies include creating a best practices document, checklist for developmental work, or a framework for establishing workgroups to guide attendee participation.
Interactive Presentation Webcasts
One professionally video-streamed session webcast will be offered during every time slot. They are available live and on-demand almost immediately for the online audience and on-demand after the conference for face-to-face registrants. After 90 days, they will be published, along with the Mp3 and Mp4 files, in the EDUCAUSE public library and will be available for at least three years.
Panel and Point/Counterpoint Discussions
Multiple speakers, each offering a perspective on an issue or set of issues, with ample time for participant feedback. Examples include campus IT and end-user viewpoints on emerging systems or technologies, point/counterpoint debates on controversial legal or policy issues, and campus perspectives sessions where panelists discuss a specific challenge or issue and insights are gleaned from multi-campus or multi-institutional initiatives. Although session interaction primarily takes place between presenter role-play and active dialogue, participant feedback and response to issues is encouraged using polls and Q&A.
A deeper dive into a topic of critical importance to our community or training in areas of personal professional development through the use of discussion, practical exercises, and just-in-time resources. Topics to consider include: workplace skills, project management, analytics, student engagement, IT accessibility, building mobile apps, and leadership development.
Exclusive Online Session
These interactive sessions with experts on current topics exclusively are available live and on-demand for the online audience for 90 days then published in the conference proceedings.
Poster Sessions and the Digital Poster Gallery
A poster session demonstrates the use of an emerging technology or innovative practice for teaching and learning, typically in the early stages of development. Presenters may use a laptop, a poster, or both to demonstrate the unique features and functionality of the tool or program and to assist in providing a visual overview of the project. As attendees visit, presenters have the opportunity to discuss the poster topic with them; therefore, presenters should prepare a few introductory remarks (one to two minutes) to engage listeners in the subject.
You can also explore the conference Digital Poster Gallery, where on-site poster presenters have uploaded a digital version of their poster session for convenient exploration and follow-up.
Is there a Power Point template I should use for my presentation?
EDUCAUSE has prepared an optional PowerPoint template for your convenience.
How can I share my presentation materials, and should I include a copyright statement?
We invite you share your presentation by uploading your file(s) or URLs before, during, or after the conference. To do this, log in to your EDUCAUSE profile and click on “upload” in the presentation section. Then follow the prompts to upload your resources.
We ask that you fill in your PowerPoint document's properties in the following manner prior to uploading the file.
If you password protect a PDF document, please make sure to enable the file to be read by a screen reader. It is our goal to make our resources easily available to those who use Adaptive and Assistive Technology to access files over the Internet.
You may use this copyright statement on one of your first slides:
This presentation leaves copyright of the content to the presenter. Unless otherwise noted in the materials, uploaded content carries the Creative Commons Attribution-NonCommercial-ShareAlike license, which grants usage to the general public with the stipulated criteria.
Face-to-Face Speaker Information
How will my room be set up?
All session meeting rooms (with the exception of poster sessions) will have round tables or a combination of round tables in the front of the room and theater-style seating in the back. There will be a head table and chairs for speakers at the front of the room.
Will I have access to audio/video equipment?
All of the session rooms will have the following standard AV:
- Two microphones. Depending upon the facility, there may be one podium microphone and one corded lavaliere microphone, OR two corded lavaliere microphones available.
- Projection screen and projector
- Projector has HDMI and VGA capabilities
- Internet access (Ethernet preferred for speakers)
Computers in meeting rooms will NOT be provided. Please bring your own computer and make sure it is equipped with a standard VGA output and that you know how to use a projector with it before arriving. Mac users must be sure to bring their own laptop-to-VGA connectors!
Will I have Internet access?
The following Internet connections will be available:
- Wireless access will be available for presenters and attendees. The connection speed will be sufficient for accessing and navigating web and/or e-mail pages.
- One dedicated Ethernet connection will be provided in each conference room and is preferred for speaker use.
- Substantial bandwidth will be provided and should be more than sufficient for applications you wish to present. However, if you know that your presentation will require a significant bandwidth and have concerns, please contact Michelle Lackore.
Do I need to register to present?
As a speaker, you must register in order to present. Be sure to register by January 15 to get the early-bird rate.
If my session is being webcast, what do I need to know?
The online meeting will be held simultaneously with the face-to-face conference. It will feature 13 general and concurrent session webcasts as well as exclusive interactive online sessions. Last year, over 45 people registered, and we estimate that over 60 people participated (groups consisting of two or more team members watched from single locations) in the online conference.
Your session will be professionally streamed by Sonic Foundry. Your room will have a neutral or black backdrop and bright overheard lights. Please see this picture of one of our onsite webcast meeting rooms.
Here is an example of a webcast so you can see the layout of Sonic Foundry's Mediasite players.
Disrupting College (Sonic Foundry Player)
Preparing to Present Online
Although no advance preparation is required to stream your presentation, EDUCAUSE has assembled a few resources and tips:
- Consider the presence of your virtual audience and invite their participation throughout the session.
- See our Speaker Concierge website for Online Presentation Design Tips and Resources.
- Avoid wearing busy patterns or distracting clothing to put the focus on your presentation and visual cues.
- Plan to use the microphone in your room and take a few moments to ensure audio is transmitting clearly before beginning.
- Attendees will have an opportunity to submit questions. A volunteer facilitator in the room will monitor and ask questions on behalf of the online attendees during the question-and-answer periods.
Who has access to session recordings?
Online conference registrants will have access to live as well as on-demand webcasts during the conference. Face-to-face registrants will have access to on-demand webcasts after the conference ends. All speakers have been asked to complete a Creative Commons speaker agreement form.
What are public webcasts?
Our general sessions will be available to anyone, anytime, from the conference homepage.
Poster Session Presenter Information
Where can I learn more about presenting a poster session?
Poster sessions provide an opportunity to finely craft your information into a set of complementary components: text, graphics, demonstrations, and more. These poster session guidelines and techniques and tips will help you accomplish that. These sessions are informal and allow conference attendees to share campus experiences with colleagues on a one-to-one basis. Presenters convey information in several ways, incorporating signs, graphs, and posters, as well as using personal laptops. Example 1 | Example 2
What will my area look like?
The standard set includes:
- 6' skirted table
- easels and two 40" x 30" foam boards
- assembly supplies (push pins, scissors, velcro, tape) will be available at the registration desk
- wireless Internet access
- a high cocktail round for presenters who wish to use a laptop as part of their display
You may opt to bring a laptop as an additional resource for your session time. However, there will be no power outlets, equipment security, or storage available when you are not present.
Will I have Internet access?
All presenters will have wireless 802.11b access. The connection speed will be sufficient for accessing and navigating web and/or e-mail pages.
When can I set up and tear down my poster display?
You may set up your poster:
Wednesday, February 13 between 8:30 a.m. and 1:30 p.m.
Tear-down time for your poster is:
Immediately following your session. Please have all of your items removed by 2:30 p.m.
Do I need to register to present?
As a speaker, you must register in order to present. Be sure to register by January 15 to get the early-bird rate.
Do I have the option to ship or store my materials?
If you need to ship materials, it would be best to send materials to your hotel (labeled to your attention). You will need to store your items in your hotel room.
How do I participate in the Digital Poster Gallery?
In addition to presenting your poster on-site, we are offering the opportunity to extend your poster session exposure through the EDUCAUSE Digital Poster Gallery which will be promoted to both the online conference attendees and to all onsite attendees. To participate in the gallery, you can upload anything from images and text explaining your poster session to a video of you presenting your poster. You have several options for the types of resources you can upload via your EDUCAUSE profile:
- Use the Powerpoint slides or graphic images you printed for the poster and annotate the slides with notes, either in the notes area or in a separate document, to provide a narrative presentation of your slides/images.
- Create a Powerpoint presentation with voice-over narrative.
- Create a screen-captured presentation with an application like Camtasia to provide a voice-over narrative of your poster slides/images.
- Create a video of you presenting your poster.
We do ask that you upload your resources prior to arriving in Austin to ensure your work is promoted through early marketing communications.
Exclusive Online Session Speaker Information
If I'm an exclusive online speaker, what do I need to know?
This is our third online conference and will be held simultaneously with the face-to-face conference. It will feature 13 general and concurrent session webcasts as well as exclusive interactive online sessions. Last year, over 45 people registered, and we estimate that over 60 people participated (groups consisting of two or more members watched from single locations) in the online conference.
Adobe Connect Recordings: These sessions will be presented in real-time using an Adobe Connect virtual meeting room, and will be recorded. These recordings will be made available to online participants for 90 days, and will be posted in our public EDUCAUSE Library after that time.
Here are two examples of exclusive online sessions so you can see the flexibility of the Adobe Connect layout for fostering participant engagement using chat and questions/polls.
Expert Discussion Session - Real Places, Virtual Spaces: Cibola as a Hispanic and Portuguese Island
Expert Discussion Session - The Truth is Out There: Social Media for Teaching and Learning
If you're onsite: We'll have a studio room at the conference hotel. You don't need to bring anything but yourself! We'll use Adobe Connect webinar software, and will provide you with all of the necessary equipment to offer your session including a landline phone, headset, Ethernet connection, and laptop. By February 1, you will receive a final information sheet with all session details including a floor plan, virtual room setup, and session timeline.
If you're offsite: You will need a high-speed WIRED connection (wireless and dial-up are not recommended or reliable); a telephone landline; a headset with a mute button to connect to your telephone, and Adobe Connect system checks completed. By February 1, you will receive a final information sheet with all session details including technology requirements as well as the virtual room name and call-in numbers.
Slides and Polls DUE JANUARY 28
Slides: Submit your slides to Victoria Fanning. If you don't use our EDUCAUSE PowerPoint template, please use Arial as your font. See our Speaker Concierge website for Online Presentation Design Tips and Resources.
Polls: The answers are radio buttons, and people can select either one, or more than one answer (it does not allow for rankings). You can also have a poll with short answers. Create a slide with your presentation with the question and possible answers. EDUCAUSE will create the poll within Adobe Connect based on your slide. The slide also acts as a prompt for EDUCAUSE staff to display the poll during your presentation.
Registration and Logins: Please register for EITHER the face-to-face OR the online conference. All speakers will receive a final information sheet that will include the physical room number, virtual room name, and call-in codes.
Speaker Support and Session Consultation: EDUCAUSE provides valuable resources through our Speaker Concierge web pages to help you design, develop, and deliver an engaging online presentation through the effective use of Adobe Connect. By January 28, 2013, all presenters are required to participate in either a:
- 30-minute ONE-ON-ONE personal presentation coaching session to review your presentation and offer constructive feedback, OR a
- 30-minute GROUP walkthrough to review your session plan, Adobe Connect layout, and logistical support
Upload Your Presentation
To upload resources:
- Log in with your EDUCAUSE username and password
- Click the "Manage Your Profile" link
- Click the "Presentations" tab
- Click the "Upload" link for your session
Please keep in mind when using this feature:
- Any files you upload will be visible to the public, including your session attendees.
- Resources uploaded here will be archived in the EDUCAUSE Resource Center.