Board of Directors Meeting Minutes, August 6, 2003, Snowmass, CO

Attending:Board members Kathy Christoph, Greg Jackson, Perry Hanson, Joel Hartman, Brian Hawkins, Joanne Hugi, Jeffrey Noyes, Susan Perry, William Pritchard, Steve Relyea, Robyn Render, and George Strawn. Absent was David Ward.

Also Present:Staff members Carole Barone, Cynthia Golden, Richard Katz, Mark Luker, and Julia Rudy.

The EDUCAUSE Board of Directors meeting was called to order by Chair Joel Hartman at 12:30 pm on Wednesday, August 6, 2003.

1.Approval of the minutes from the May Board meeting.

Motion:That the minutes from the May Board meeting be approved.

Motion made by: Perry Hanson
Seconded by:Susan Perry

Passed by unanimous vote

2.Financial and investment update

President Hawkins reported that as of June EDUCAUSE is running $850,000 ahead of the budgeted plan, so we running ahead of what was expected, largely because our membership dues are better than expected, the EDUCAUSE investments have experienced significant unrealized gains, and no strategic initiative funds have been used.

3. Consideration of the EDUCAUSE preliminary Program Plan

There are six initiatives where we are planning to put our greatest efforts and resources:

  • EDUCAUSE Content Strategy
  • Web-based Professional Development
  • Computer and Network Security Initiatives
  • Continued Development of the Higher Education Bridge Certification Authority
  • Enhanced EDUCAUSE Website
  • Completion of Regional Conference Strategy

EDUCAUSE Content strategy

The EDUCAUSE content strategy effort is under way. EDUCAUSE generates a lot of content through our many activities but it is clear that this information is not always presented or available in a manner that makes sense to members. Also, the timely dissemination of information, including interpretation and analysis of challenges as they arise in the higher ed community relating to IT, is often problematic. We are proposing the following:

  • internal EDUCAUSE processes will be reengineered to better leverage information, including formal stewardship of content related to creating, updating, and so forth
  • the active involvement of members will be sought, in order to set up listening posts to help inform certain content areas
  • an e-zine will be developed that would disseminate information in a more timely and more interpretive way and also serve as a gateway to the resources that already exist

Enhanced EDUCAUSE Website

This effort will tie into the EDUCAUSE Web redesign and restructuring, as well as the new content management strategy. This November there will be a new Web presence rolled out. A new Google tool has been purchased and new navigational tools have been developed.

Web-based professional development

A program of Web-based seminars has been under way since February. We've been doing one a month and they have been well attended; about 1000 people have participated to date, and they have been well received. Five seminars have been archived, and over 500 people have looked at these online. This will be a regular EDUCAUSE service in 2004.

Computer and Network Security Initiatives

The EDUCAUSE/ Internet2 Task Force on Computer and Network Security has accomplished a great deal in the last year. The issue of security was featured in every regional and annual conference. A new annual conference for security officers in higher education was offered for the first time. A Research and Education Networking Information and Analysis Center was launched at Indiana University. We have been quite successful in executive awareness with presentations and letter of support form ACE and others. The next title in the Jossey-Bass book series is on security in higher education and it is expected out in October. One challenge has been a substantial change in our federal contacts for security due to the creation of the Department of Homeland Security. EDUCAUSE support for the Task Force was strengthened as Rodney Peterson joined us on a full-time basis. In addition, we have hired Eoghan Casey, a former security officer at Yale, has been hired by EDUCAUSE to work our members to develop a set of concrete, practical guidelines on how to achieve better security on a campus.

Completion of Regional Conference Strategy

The regional strategy will be concluded with a west-coast conference in Sacramento in 2004. There is a lot of enthusiasm for this conference. The rating for regional conferences is around 4.2 on a 5 scale. Data continue to show that about 70% of people attending a regional have not attended the national conference, so these conferences continue to reach a new audience.

Continued Development of the Higher Education Bridge Certification Authority

EDUCAUSE continued its development of the award-winning Higher Education Bridge Certification Authority (HEBCA) through creation of an advisory group called the Board of Instantiation and Development (BID). The BID crafted next-step guidelines for the transition from demonstration mode to production, including an RFI for operations. EDUCAUSE has also formed a council of leaders in related business areas of higher education to move the discussion and planning to issues beyond technology.

4.Review of budget parameters and dues proposals for 2003

An EDUCAUSE dues increase of 1.46% is proposed which will bring in $130,000 in additional revenue. The budget that is proposed does not include any revenue for charging for .edu addresses if we do begin to do charging, but the costs are in the budget.

Additional information on two issues was requested and Brian will be back via the listserv with more thorough responses.

5.Ratification of the fall slate of Board candidates

During their June 26, 2003 conference call, the Board deliberated the slate of candidates to be offered for election. The following motion merely ratifies that decision to officially incorporate it into the minutes of EDUCAUSE.

Motion:That the slate of John Bucher, Paul Gandel, Becky King,
and Ellen Waite-Franzen be put forth as the slate to be voted on
for Director positions by the membership.

Motion made by:Greg Jackson
Seconded by:Susan Perry

Passed by unanimous vote

6. Discussion of candidates for the appointed director position

This discussion related to filling the position currently held by Steve Relyea, whose term ends on December 31, 2003. A variety of options were identified, and Brian was to go forward and ask an individual, and if by chance that individual declined, then Brian was to return to the Board meeting in November for additional review and suggestions.

7.Update on EDUCAUSE Core Data Survey

We now have 630+ participants. A monograph will be out in mid-September that will go to all members as well as corporate members, with ratio analyses not available in the online service yet. We will be doing a session at the conference on the CDS sharing some of the key data and encouraging people to participate.

8.Discussion of possible HEBCA directions

As reported earlier, EDUCAUSE is developing plans for the implementation of a production-level HEBCA that would support trusted electronic communications between institutions of higher education as well as with federal agencies. Initial applications would focus on grants administration, although there are initial discussions with the Department of Education about using this approach for financial aid.

Technology is the smallest part of a production HEBCA. More important are legal agreements and changes in business processes. Accordingly, EDUCAUSE has begun consulting with other associations representing these functions in higher education for their support and possible investment. A proposal to NSF for initial funding was favorably reviewed but was not funded due to lack of resources. This avenue will be explored further.

Questions and discussion involved the future of PKI in higher education, including, the chicken-and-egg" problem that the HEBCA must be in production to support demand for its services, and the need to achieve trusted electronic communications as a community. The Board consensus was to use strategic initiatives reserves (at a level of $150,000 - $175,000) to continue the HEBCA experiment, to continue to search for business partners, all the while maintaining a close watch on overall trends and other developments in the area.

9.Discussion of .edu and future directions, including charging for .edu address

The Department of Commerce has just issued a new amendment that clarifies the form of names for .edu (they must represent in some reasonable fashion the name of the institution) and how they may be used (they cannot be sold or otherwise assigned to another institution). DoC has asked EDUCAUSE to perform a study of the names in .edu over the next six months.

Issues to be considered at the next Policy Board meeting include a proposal to allow .edu names for the system or district office of legitimate, nationally accredited institutions, and a recommendation that EDUCAUSE institute an annual fee for names in the domain.

10.Discussion of EDUCAUSE role in "big issues of the day"

The Board was asked for advice on a variety of issues as to how EDUCAUSE should position itself regarding issues in the broader IT marketplace, on technological directions, and on specific problems with given vendors, all of which could easily be lumped within the category of "big issues of the day." On each of these, the Board provided a clear expectation that EDUCAUSE should maintain a "neutral" position on these matters, not actively leading on a particular direction, but acting as a trusted and respected element of the community where this neutrality allowed for discussion and interchange, rather than advocacy. This approach of neutrality was described as EDUCAUSE acting as Switzerland, a neutral place where all parties perceived an honest dialogue could occur.

11.Program Reports

Due to time constraints, each report was limited to one highlight.

Highlights of Vice President Carole Barone's program report

  • NLII Annual Review is a new publication that replaces the former NLII Notes.

Highlights of Executive Director Cynthia Golden's program report

  • EDUCAUSE and CUMREC are working with the WebDevShare conference (which will no longer be held by Indiana University annually) to incorporate their content into CUMREC in the future.

Highlights of Vice President Mark Luker's program report

  • We will change the Networking Conference name to the EDUCAUSE Policy Conference effective in 2004.

Highlights of Vice President Richard Katz's program report

  • ECAR has completed an arrangement with the Council of Independent Colleges that allows ECAR membership to this set of schools with some special considerations, and 19 schools have already become subscribers. ECAR now has over 200 subscribers.

12.New Business

There being no new business, the meeting was adjourned at 4:45 p.m.

The next Board meeting will be held Monday, November 3, 2003 in Anaheim, California, from 1:00 - 5:00 p.m. prior to the Annual Conference. This working session will be followed in the evening by the annual Board recognition dinner. The winter meeting of the Board will be held on January 28, 2003 in San Diego, California from 8:00 a.m. until 5:00 p.m. There will be a dinner for the all members who can conveniently attend on the evening of January 27 th, and a dinner for those who do not fly out the evening of the 28th..