Board of Directors Meeting Minutes, August 9, 2007, Boulder, CO

Attending: Board Members John Bucher, Jerry Campbell, Brian Hawkins, Rebecca King, Lucinda Lea, Marilyn McMillan, Tracy Mitrano, Margaret Plympton, Scott Siddall, David Smallen, and Ellen Waite-Franzen.

Absent: John Hitt and Kathleen Santora.

Also present: Clifford Lynch and staff members Peter DeBlois, Cynthia Golden, Mark Luker, and Diana Oblinger.

The meeting was called to order by Chair Bucher at 8:00 a.m.

Motion: That the minutes from the May 17, 2007, board meeting be approved.
Motion made by: Ellen Waite-Franzen
Seconded by: Scott Sidall
Passed by unanimous vote

Reports

Update on Coalition for Networked Information (CNI)

  • Clifford Lynch, executive director of CNI, provided copies of the 2006–2007 CNI Program Plan.
  • CNI is not a stand-alone organization, having its origins as a joint venture of EDUCAUSE and the Association of Research Libraries (ARL) and continuing to work in accord with both organizations to identity priorities and directions.
  • With the CEOs of both founding organizations (Duane Webster, ARL, and Brian) retiring in 2008, CNI looks forward to working with new leadership.
  • CNI is entirely supported by dues: $6,400 annually for all membership types; about 220 members (stable for last 5 years); total budget of $1.3 million; no large reserve fund (about $200K) means some exposure in needing to rely on ARL or EDUCAUSE in a financial crisis.
  • Membership is primarily US-based, primarily larger institutions but with healthy representation from BA-LAs, helped by support from NITLE; good representation of government agencies, foundations, publishers, and IT vendors; few members from Europe (UK – JISC [sponsoring joint conference in 2008 in Belfast]) and Australia. There are no plans to deliberately expand membership, but would like to connect with Google, Yahoo, and possibly FaceBook.

President’s Report

  • Brian Hawkins said that the Core Data Service Summary Report monograph was underway and would be available by the time of the Annual Conference.
  • Evaluations of the Frye Institute were the highest of any of the eight years it has been offered.
  • The last board meeting addressed the audit report recommendation of having a more systematic and documented process of evaluating executive compensation. Kathleen Santora invited Hawkins and EDUCAUSE to draw on the recently completed NACUA process, which includes an annual external assessment. EDUCAUSE contacted Quad Associates, which has done compensation survey work with the Higher Education Secretariat, to do an initial baseline report that will benefit the search effort. A more formal RFP is due by Sept. 1 for evaluating the president and VPs on an ongoing basis. Additional recommendations will be presented for board approval at the October meeting.
  • The “Understanding EDUCAUSE” document—the result of labor-intensive compilation and analysis of data from various sources of association activity—was important to do in order to give the new CEO a baseline perspective. The results show that since the last version of this document three years ago, we are moving in the right directions on all fronts. While we have a significant dependency on R1 institutions, broad growth in membership, engagement, and intellectual contributions from all types is very gratifying.
  • The topic of higher education ethics and accountability, given heightened visibility by the recent financial aid scandal, is one that EDUCAUSE should address and respond to appropriately. An ethics panel is being assembled for the conference, to be moderated by Casey Green, and an ELive! in the spring is a possibility. EDUCAUSE will partner with NACUBO in developing a best practices approach to ethics related to corporate participation, as opposed to guidelines.

Highlights of Vice President Diana Oblinger’s Report

  • The 7 Things… series continues to be the most popular ELI resource and is spawning requests for translation into other languages. The newest 7 Things piece is on cyberinfrastructure.
  • ELI continues to find new audiences beyond the IT community, such as the Council of Graduate Schools incorporating resources on Net Generation applied to graduate students.
  • ELI is developing case studies on cyberinfrastructure used for teaching and learning as a part of the work of the NSF CI Advisory Board. The cases will be useful for both ELI, illustrating active learning, as well as for the overall EDUCAUSE CI Grand Challenge work.
  • ELI’s next meeting is the August focus session on being Net Savvy. Oblinger used the focus session to illustrate ELI’s process for developing topics. It begins with a white paper series which explores the topic, moves to a focus session, and then to a workshop “cookbook” that can be used to jump-start professional development programs on campus.
  • The ELI Annual Meeting (January 28-30, 2008) will explore some new approaches to collaboration and reflection, including Twitter and Twitter Camp. Another new focus will be on user-generated content (such as student videos).
  • The new membership model, promoted with the CD that was shared at the last meeting, has been implemented. Membership is up 18% over last year, with greater diversity of institutional types than ever before.
  • A major outreach opportunity was a recent trip to China that allowed for promotion of EDUCAUSE and ELI programs to Chinese universities and ministry of education officials. An article describing Chinese universities will appear in EDUCAUSE Review.

Highlights of Vice President Mark Luker’s Report

  • The Network Policy Council has been very active in recent months. As part of a major initiative to heighten Congressional and institutional awareness of broadband issues, an updated broadband brochure will to be sent to EDUCAUSE primary representatives and disseminated to a variety of constituencies with the help of ACE and other presidential associations. We are getting good support in this policy space from corporate entities like Google and eBay that have a stake in net neutrality.
  • The recent Cyberinfrastructure Summit was very successful and resulted in good recommendations. It is clear that research-institution CIOs are feeling increased pressure to enhance campus cyberinfrastructure. EDUCAUSE is regarded as best positioned to lead the CI awareness effort broadly, and to translate recommendations of NSF, NIH, JISC, and others into a form that CIOs can more readily work with. EDUCAUSE is being asked to host discussions, working with NSF, NIH, the Department of Energy, and others on improved strategies and communications. Dan Atkins of NSF has asked EDUCAUSE to be a repository of information on cyberinfrastructure. The summit summary document will be available soon.
  • Peer-to-peer developments include a P2P workshop last October that determined that currently available technologies to limit copyright infringement on campus networks do not meet the needs of many institutions, and a corresponding April workshop that drafted design specifications for improved technologies that might be more effective and acceptable in the future. Consensus recommendations are forthcoming.
  • Academic members of the Joint Committee felt betrayed by the last-minute introduction in the Senate of the Reid amendment, which was subsequently withdrawn due to the strong grassroots efforts of our community and the opposition of the presidential associations. The pending House of Representatives battle on P2P promises to be even harder than the Senate fight.

Highlights of Vice President Cynthia Golden’s Report

  • With the impending leadership transition, there is a staff development session being planned for the fall on the roles of leaders and followers to be led by Marilu Goodyear.
  • SAC is facing some significant changes. Attendance has been dropping, and there have been financial shortfalls. The board decided to end its association with Snowmass Village (it will be held in Broomfield, CO, next year, and marketing will be enhanced). Future meetings will focus on leadership development and the relationship of important national issues to IT. The current board has agreed to stay on as a program committee and is committed to re-energizing the event.

Financial

Financial and Investment Update

Hawkins referenced the appropriate tab in the Board Book and reported that investments are doing as well as could be expected in a volatile market, with the total value being down $65,000 from the last report.

Discussion of the EDUCAUSE Preliminary Program Plan, Update on the Grand Challenges Initiative, and the Budget for 2008

Hawkins indicated that he was varying from the traditional approach to developing the annual Program Plan because of the transition, and that instead the proposed plan focused on continuing with the Grand Challenges initiatives, thus not binding his successor to major new initiatives that would commit new resources.

Review of budget parameters and dues proposal for 2008

The Board discussed the various budget parameters and tentatively accepted the proposed budget and associated assumptions, with some suggested amendments. A final budget will be proposed and decided upon at the October meeting.

Discussions

Discussion of EDUCAUSE Governance

The Board discussed the various needs of representation on the EDUCAUSE Board, and whether or not the present structure was serving these needs.

Discussion of “Competitors” for EDUCAUSE – A Reprise

The Board discussed various approaches to dealing with rising competition from a variety of different types of competitors.

New Business

There was no new business.

At this point in the meeting, the board moved into executive session.

Upcoming Board Meetings:

The next Board Meeting will be held Monday, October 22, 2007 in Seattle, Washington, from 1:00 – 5:00 p.m. at the Annual Conference.

Also, remember that the annual Board Recognition Dinner will be held on Tuesday evening, October 23.

January 31, 2008 in San Antonio, Texas 8:00 – 5:00 p.m.
Thursday, May 8, 2008 in Washington, DC 12:30 – 5:00 p.m.