Board of Directors Meeting Minutes, May 20, 2004, Washington, D.C.

Attending: Board Members John Bucher, Kathleen Christoph, Greg Jackson, Perry Hanson, Brian Hawkins, John Hitt, Jeffrey Noyes, Susan Perry, William Pritchard, George Strawn, David Ward, and Ellen Waite-Franzen. Absent was Robyn Render.

Also present: Clifford Lynch and staff members Carole Barone, Denny Farnsworth, Cynthia Golden, Richard Katz, Mark Luker, and Diana Oblinger.

The EDUCAUSE Board of Directors meeting was called to order by Chair Kathy Christoph at 12:35 p.m. on Thursday, May 20.

Motion: That the minutes from the January 28, 2004 Board meeting be approved.

Motion made by: Greg Jackson
Seconded by: Perry Hanson

Passed by unanimous vote

Cliff Lynch presented an update on the Coalition for Networked Information. CNI is a joint project of ARL and EDUCAUSE and operates under ARL’s tax exempt status and is governed by a steering committee instead of a board of directors. CNI has about 200 members and membership has remained stable. They are in good shape financially and will do better than budgeted this year. CNI has $140,000 in reserves and a budget of about $1,000,000. Dues are the same for all members, with a modest dues increase each year. In recognition of difficult financial times for the members, dues increases have been kept to a minimum; this year about 2%.

The spring meeting just concluded with about 325 attendees and was held in Arlington. The Paul Evan Peters award was given to Brewster Kahle. There is a contract for a December meeting in Portland, OR. An ongoing meeting that has been held with the United Kingdom will again be held in July of this year.

The Program Plan was distributed and it looks ahead to what is to be accomplished and looks back at achievements. The work of CNI is organized into four main categories: advocacy and consultative activities; meetings; developing and managing networked information content; and transforming organizations, professions, and individuals.

CNI is looking very hard at how learning management systems fit into the broader information environment. This covers everything from how we get material from digital libraries woven into teaching materials for learning management systems to issues such as should we be archiving this type of material. CNI has been working with the Instructional Management System (IMS) on these issues and a joint paper has been produced. CNI has been doing lots of work with institutional repositories; projects like the system first built at MIT. They are spending time on authentication issues and have been collaborating with Internet 2 and EDUCAUSE. The final area mentioned was the focus on learning spaces and organizations that support teaching and learning and cut across organizational boundaries. This effort is led by Joan Lippencot.

Reports

President’s Report

  • The nomination conference call is set for 4:00 p.m. EDT on June 9.
  • Brian gave an official welcome to Diana Oblinger, now onboard for 50 days.
  • Brian provided a Core Data summary. There have been increases in all categories of participation. Joint efforts with Ron Bleed and the League for Innovation have helped community college participation. System level commitments have helped increase participation; nine state systems now require participation by their institutions. The data are not yet frozen and we are still accepting survey responses.
  • The annual EDUCAUSE Satisfaction Survey was sent to the membership and has been returned. We had a 40% response rate. All categories surveyed are positive and trending up.

Highlights of Vice President Carole Barone’s program report

Carole is working on NLII transitional issues with Diana and everything is progressing smoothly.

Highlights of Vice President Diana Oblinger’s program report

Diana has been thinking about where NLII came from, what it has been doing, and where it needs to go. There are two areas that will be receiving attention with the goal of improvement. The first is to clarify and simplify, and we will be working on remessaging to make things clearer, easier to navigate, and defining why NLII is of strategic significance. The second will be to organize NLII around key themes, clustering activities around main areas of focus. NLII will soon begin to do more with outreach activities.

Highlights of Vice President Cynthia Golden’s program report

  • Catherine Yang has joined the staff and is working on Web Design from a content management point of view.
  • We have received ninety submissions from internationals for presentations at E2004.
  • CUMREC will have its 50th anniversary next year. It’s an administrative conference with a majority of support IT personnel attending. Attendance has declined from 700 to 360. The CUMREC Board met and decided to do some streamlining of its structure and to work together with EDUCAUSE in planning the future. One of the questions to be dealt with is what is the future of administrative computing and where should those in administrative computing go for their professional development. New faces are appearing at the conference but it is also losing money.
  • Cynthia discussed the administrative content of the annual EDUCAUSE conference and passed out a summary of administrative presentations given at the annual conference. Cynthia met with the AGAIIS to discuss the administrative content of the annual conference. The meeting raised the question of whether the conference is still a viable PD model for administrative computing personnel. This year’s conference will have an administrative track and Cynthia’s fact sheet shows that of the proposals under consideration, 52 of 121 have administrative content.

Highlights of Vice President Richard Katz’s program report

  • ECAR is doing well. The current membership is at 275 and the subscription records have been cleaned up.
  • The summer symposium is coming up in July in Sedona and several quality speakers have been arranged.
  • The Press has been responding favorably to ECAR publications.
  • A new study is in process, entitled IT Alignment. A study will be coming out in September, entitled Student Uses of IT.
  • A forum held in conjunction with NACUBO on topics of where business and IT intersect continues to be held on an annual basis.
  • A session will be held June 21 and 22 on Open Source in Denver and Board members are encouraged to be in attendance. The goal will be to define elements of Open Source and to identify elements that EDUCAUSE can help to clarify.

Highlights of Vice President Mark Luker’s program report

  • Policy Program – just finished a two-day conference that went very well.
  • [email protected] Program – The Broadband policy group met with congressional staff about issues of interest in conjunction with the Policy Conference.
  • The Security Task force is now well connected with the Department of Homeland Security. Rodney Petersen is meeting with Departments of Education and Homeland Security to talk about a national program for security awareness. EDUCAUSE is gaining recognition in this community. The first national conference for Higher Education Security Professionals was hosted by EDUCAUSE this week and was quite a success.
  • The NSF Middleware Initiative is now reviewing proposals for extending outreach activities to a wider audience. The goal is to enlist entire consortia to spread the middleware word and implementation plans to all their members and beyond.

Business Agenda

1. Financial and Investment Update

The financial picture at the end of April has us in about the same position as at the end of March, $371,000 better than budget. March statements are in the Agenda Book.

2. Discussion of reserve levels & the findings of the analysis (Handout)

During the exercise on reserve levels, certain methodological errors were discovered and corrected. We will begin to treat ECAR as an above the line expense. We have been using gains from fixed income investments in the operating budget, but not from equity growth. Questions to be answered are do we draw down equities, hold dues at the same level, and/or commit some portion of reserves to special programs? Brian will present a proposal in August dealing with the utilization of reserves.

3. Review of the 2003 business audit and management letter

The audit report is in the Agenda Book as is the management letter. The management reported a completely clean audit, with no findings whatsoever..

4. Review of policy directions and priorities (Tab #3)

Mark introduced Steve Worona, Wendy Wigen, and Garrett Sern. Mark referred to Tab 3 in the Agenda Book on Introduction to the EDUCAUSE Federal Policy Program. EDUCAUSE is becoming more influential and better connected in DC. Staff members track hearings on the Hill to remain abreast of activities. EDUCAUSE goes through a triage process to best determine how to focus our resources. We also have project-based activities with NSF and other organizations that can influence federal policy.

The Justice Department would like to extend the Communications Assistance for Law Enforcement Act (CALEA) to the internet. The proposal would allow law enforcement to tap the internet and campus networks more readily. It could have a chilling effect on innovation in network technologies as it would require that future design changes be approved in advance by the government. EDUCAUSE led a consortium of 13 associations in comments to the FCC on CALEA.

The advent of new wireless technologies and IP services over electrical power lines may eventually make broadband services available to every house in the United States, including in rural areas. The legacy telephone system is now carrying the tax burden for social programs such as universal service and 911. A question that must be answered is how such services can be fairly funded as voice communications shift to VoIP on the Internet. The FCC seems to be very flexible on the issues, which is a positive change. EDUCAUSE led a consortium of associations in comments to the FCC on IP Enabled Services.

5. Consideration and approval of the 2004 Policy Program (Tab #4)

Motion: Moved that the 2004 policy priorities, as discussed, be approved

Motion made by: Ellen Waite-Franzen
Seconded by: Susan Perry

Passed by unanimous vote

6. EDU Discussion

We are in the process of trying to clean up the existing names and making sure that existing names in the database are being used. Serious concern was expressed by the Board about EDUCAUSE encountering major liabilities as a result of taking such actions. EDUCAUSE has followed the policy (approved by the Department of Commerce) absolutely, and such clean up is the result of previous administration prior to EDUCAUSE assuming this role.

7. Discussion of “Positioning EDUCAUSE for the Future” (Tab #4)

The Board retreat was followed by an executive management session, and then a general management session, and that lead to the creation of the two-page document, Positioning EDUCAUSE for the Future. This document led to an analysis of our income streams. We need to determine what the 21st century association look like? Will conferences still be a viable form of professional development?

8. New Business

There was no new business

9. Adjournment

Motion made by: John Hitt
Seconded by: Greg Jackson

Passed by unanimous vote

The meeting was adjourned at 4:50 p.m.

Next Board Meetings:
Wednesday, August 11, 2004, Snowmass Village, Colorado 12:15 – 6:30
Monday, October 18, 2004, Denver, Colorado 1:00 – 5:00