Board of Directors Meeting Minutes, November 3, 2003, Anaheim, CA

Attending: Board members Kathleen Christoph, Greg Jackson, Perry Hanson, Joel Hartman, Brian Hawkins, Joanne Hugi, Jeffrey Noyes, Susan Perry, William Pritchard, Steve Relyea, Robyn Render, and George Strawn. Absent was David Ward.

Also Present: Staff members Carole Barone, Denny Farnsworth, Cynthia Golden, Richard Katz, Mark Luker, Wendy Milburn, and Julia Rudy.

The EDUCAUSE Board of Directors meeting was called to order by Chair Joel Hartman at 1:00 pm on Tuesday, November 3, 2003.

Motion:That the minutes from the August Board meeting be approved.

Motion made by: Perry Hanson
Seconded by:Susan Perry

Passed by unanimous vote

I.Reports

President's Report

  • EDUCAUSE 2003 had 6,008 registrants going into the conference, the highest number we have ever had. If we get the usual number of walk-ins we'll cross 6,500 and that will be the largest annual conference ever.
  • The Core Data Service report has been published, including some analyses that the tools online can't do. We have had a lot of positive comments and 10 schools have gone online to do the survey since the report was published.
  • EDUCAUSE Review this issue is one of the best we've ever done; note especially the McCredie article response to Carr's "IT Doesn't Matter."
  • Presidential "professional development" continues, with three initiatives on the board. We'll do two more ACE seminars and we have done some things with the Council of Independent Colleges (eg, we shipped the CDS report with a copy of the Ward & Hawkins article to CIC members.
  • The leadership strategies series with Jossey-Bass as we have known it has come to a close by mutual agreement.

Highlights of Vice President Carole Barone's program report

  • NLII has appointed two new fellows, Jean Kreis from the University of Arizona and Cyprian Lomas from the University of British Columbia.
  • We conducted an evaluation of the NLII and invited members to participate in one of two groups by conference call. We have had excellent feedback.
  • People are going to NLII as a source for deeper analysis of TLT and they value that aspect. They are asking us to do more to show relationships among key issues, and have asked that we not retire the assessment issue as it is not mainstream yet.
  • NLII respondents say they value small size of the Focus Session events but are concerned that sessions close so far in advance.
  • Two NLII fellows are co-editing a book on learning objects, scheduled for publication next year.
  • IMS is working with I2 and some other high-end technology organizations to develop a series of scenarios that the average person on a campus can identify with and identify applications that need to be developed. We met this morning with major vendors and IMS and learned that they have decided to establish a coordinating council to partner in the establishment of standards for interoperability with the goal of having rich content available by 2008 that is totally interoperable and transparent to use.

Highlights of Executive Director Cynthia Golden's program report

  • We are at various stages of planning for regionals and affiliated conferences.
  • CUMREC is working with WebDevShare to encourage submissions to CUMREC.
  • EDUCAUSE-Live! has gone well this year and we will be doing a focus group to evaluate and plan for next year.
  • EDUCAUSE Institutes held a meeting of directors to talk about curriculum planning and especially to more tightly integrate the content.
  • A new Web site has been developed with resources for presidents.

Highlights of Vice President Mark Luker's program report

  • Vint Cerf will keynote the [email protected] meeting in February.
  • The focus is on the future of Internet, which is a more interesting topic given the recent upsurge in worms and other attacks and the evolving responses in both technology and law.
  • Two initiatives, P2P and security, will feature largely in many EDUCAUSE meetings next year.
  • The Higher Education Bridge is moving toward implementation at Dartmouth.
  • The NSF Cyberinfrastructure program is in the definition stages; EDUCAUSE will stay closely tuned.
  • Microsoft has decided to enter the Federal policy arena on a much larger scale than they have in the past. EDUCAUSE is coordinating a policy discussion with Microsoft and ACE.
  • Homeland Security has a new regime for cyber security. EDUCAUSE met with their new leader, who was very impressed with the list of accomplishments of the security task force over last year. She will be the person to work with on an implementation strategy and who may be able to steer us to some funding that might be available.

Highlights of Vice President Richard Katz's program report

  • ECAR is doing well, with 256 subscribers.
  • An ECAR research study on security has just been published and also released in electronic form.
  • We are very busy with symposium planning as it is two weeks from now, November 19 in San Diego. Alan Kay will be there. Alan Guskin is working on strategies to maintain higher ed output while reducing cost by 10%. Bob Zemsky and Carol Twigg will also be participating. To date, 145 people have signed up, which is more than anticipated.
  • ECAR appreciates the help of Steve Relyea in obtaining speakers for next year's symposium.

II.Business Agenda

1. Financial and Investment Update

Wendy reviewed the way our financials are set up: operating total, strategic initiatives fund (for one-time projects), and the ECAR fund. We expect the operating component to end the year at $250-275,000, depending on how well the stock market does. Like the rest of the country, we are affected by unrealized gains or losses. In terms of investments, during September and October we have continued to do well, with $165,000 to the good. Investments have almost recovered, with even the most aggressive coming back.

We expect the strategic initiative and ECAR components to be $550-600,000 better than anticipated. The Board had budgeted to use $300,000 for ECAR, and we are not having to use those funds because of ECAR's better-than-expected subscription numbers.

In the last week, the plans to transition the ANMSI grant to another association fell through, so EDUCAUSE decided to administer the grant for a few months more.

Year-to-date activities show variances - two additional columns would be useful in the report. It was also suggested that we actually have an operating budget that is not a gap-accounting budget so we can see how the income and expenses budget to actual.

Approval of EDUCAUSE 2004 Budget

Motion: Moved that the revised budget, showing a surplus of $8,102 for 2004, be approved.

Motion made by: Susan Perry
Seconded by:Steve Relyea

Motion passed with one dissenting vote.

2. Approval of the 2004 Program Plan.

After a brief review of the 2004 Program Plan, the Board passed the following motion.

Motion: Moved that the 2004 Program Plan be approved.

Motion made by: Joanne Hugi
Seconded by:Kathy Christoph

Passed by unanimous vote

3. Approval of a new appointed Board member.

After a brief review of the activities that occurred with regard to appointing the new Board member, the following motion was passed.

Motion: Moved that John Hitt be appointed as a member of the EDUCAUSE Board from January 1, 2004 through December 31, 2007.

Motion made by: Susan Perry
Seconded by:Greg Jackson

Passed by unanimous vote

4. Election of Board officers for 2004

Results of the election are as follows:

  • Elected to the position of Chair: Kathy Christoph
  • Elected to the position of Vice Chair: Perry Hanson
  • Elected to the position of Secretary: Robyn Render
  • Elected to the position of Treasurer: Willie Pritchard

5. Approval of Required Resolutions

Motion: Moved that the following banking resolutions be approved.

Motion made by: Perry Hanson
Seconded by:Susan Perry

Passed by unanimous vote

EDUCAUSE BANKING RESOLUTIONS, effective January 1, 2004

Wells Fargo Bank of Boulder, CO, Checking; Wells Fargo Brokerage Services, Money Market, Federal Securities, Repurchase Agreements, and Certificate Accounts--Signature Resolution

"RESOLVED, That Kathleen Christoph, Chair; or William Pritchard, Treasurer; or Brian L. Hawkins, President; or Richard N. Katz, Vice President; or Mark A. Luker, Vice President; or Denton K. Farnsworth, Director, Administrative Services; or Susan A. O'Rourke, Office Manager; of this organization, be and are hereby authorized to withdraw funds of this organization from said Wells Fargo Bank of Boulder checking, money market, federal securities, repurchase agreements, and certificate accounts by transfer to other EDUCAUSE bank accounts and upon checks of this organization, signed as provided herein with signatures duly certified to said bank by the Director, Administrative Services of this organization, and said bank is hereby authorized to honor and pay any and all checks so signed, including those drawn to the individual order of any officer or any other person authorized to sign the same. Any check exceeding ten thousand dollars ($10,000) requires two authorized signatures."

Wells Fargo Bank of Boulder, CO, Safe Deposit Box--Access Resolution

"RESOLVED, That a safe deposit box at Wells Fargo Bank of Boulder be leased in the name of EDUCAUSE from said institution under the terms of the printed lease forms prescribed by said institution, that such lease agreement in behalf of EDUCAUSE shall be executed in its behalf by any of the following officers of this company: Kathleen Christoph, Chair; or William Pritchard, Treasurer; or Brian L. Hawkins, President; or Richard N. Katz, Vice President; or Denton K. Farnsworth, Director, Administrative Services. RESOLVED FURTHER, That any of the above persons will have the right of access to such box and will have the right to remove from and /or add to contents thereof and have full absolute control of the same, and that this company hereby waives any liability of said institution arising out of the exercise by any said named persons of the powers herein granted. RESOLVED FURTHER, that neither cash nor other negotiable assets will be stored in the Safe Deposit Box."

6. Discussion and update on the EDUCAUSE content initiative

Cynthia Golden described the content initiative that is on the drawing boards, and emphasized The goal of EDUCAUSE to improve the way we harvest, filter and transform content from a multitude of sources in a strategic, coordinated and timely way. Ultimately, benefits to the membership will include providing improved ability to search and pull from all resources, some formal data mining techniques to support the content, and most importantly, coordinated and timely analysis by EDUCAUSE of issues significant to our membership. Work is underway on several component of the initiative, including identifying content stewards, developing web pages, creating listening posts, and producing an e-zine. Member committees, constituent groups, and other existing resources will be incorporated into the initiative. A search is underway for a director of information management and strategy to coordinate this effort. The new director is expected to be on board by spring 2004.

7. Discussion and update on security and P2P activities

Security

The Security Task Force executive committee is meeting today with a change in leadership. Dan Updegrove is retiring, replaced by Jack Suess. Gordon Wishon will stay on.

Two years of planning and building are paying off with real products, a major one being a book organized by chapters covering all the major issues at an executive level. Two additional activities include:

  • A new collection of effective practices guides that will help people understand what to do in practical terms, integrated with the EDUCAUSE Effective Practices and Solutions database
  • A Security Professionals Workshop will be held annually for IT security professionals.
  • Other accomplishments include an extensive outreach program, much of it outside of EDUCAUSE where we can reach leadership beyond the IT community. EDUCAUSE has also reestablished connections with Homeland Security. Internet2 has been given direction from their board to make computer and network security a number-one priority, organizing a group called SALSA that will be similar to their current MACE group on middleware.

At the corporate forum tomorrow you'll hear the announcement of a new forum to meet with a number of companies that play a strong role in the cybersecurity of higher education, a prime example being Microsoft. We have begun to talk with MS as a first priority, and now have generalized the principles we established to include other vendors besides Microsoft - Apple, Cisco, Dell, HP, IBM, CERT, Sun, VeriSign, and others. We hope to reach into the architecture vendor community as well.

P2P

The general-session panel at the conference will focus on some key aspects of this topic and we trust will be well received.

We have issued two RFIs.

The first was for technology to control or manage illegal file sharing on P2P systems. We have evaluated the 19 responses in a neutral way. Criteria included how does the technology really work, what network content does it examine, and so forth. We received information about everything from neutral bandwidth management to filtering out announcements of available content to identifying copyrighted material to tracking everything on your computer and so forth. Most in higher education are using only the first few of these approaches, but the proposals provide information on the full range. Results have been published on our Web site.

The other RFI netted 12 responses proposing ways to manage the legal online distribution of copyrighted content. We are hoping many will come up with products that would work well for higher education. Graham Spanier will announce a pilot project for Penn State along these lines.

There will be additional work that will address the interconnection between security and P2P file sharing, and there are also plans to address important, legal applications of P2P technology.

8. Discussion of planning segment for the January meeting.

Pat Sanaghan will join the board for an exercise in strategic planning for the January meeting.

9. Date for August Board Meeting

Wednesday, August 11, will be the date for the Board meeting at Snowmass, starting at 12:15 pm with lunch and running until 6:30 followed by a dinner that evening.

10. New Business

There was no new business.

11. Executive Session

Adjournment

The meeting was adjourned at 5:00 p.m.

The next Board meeting will be held on Wednesday, January 28, 2004, from 8:30 to 5:00. There will be a board dinner on the night of the 27th and an optional dinner will be held for those who cannot get out on the evening of the 28th.