Board of Directors Meeting Minutes, October 18, 2004, Denver, Colorado

Attending: John Bucher, Kathleen Christoph, Gregory Jackson, Perry Hanson, Brian Hawkins, John Hitt, Jeffrey Noyes, Susan Perry, William Pritchard, Robyn Render, George Strawn, and Ellen Waite-Franzen.        

Absent: David Ward.

Also present: Staff members Carole Barone, Denny Farnsworth, Cynthia Golden, Richard Katz, Mark Luker, and Diana Oblinger.

Motion: That the minutes from the August 11, 2004 Board meeting be approved ascorrected.
Motion made by: Ellen Waite-Franzen
Seconded by: Susan Perry
Passed by unanimous vote

Reports

President's Report

  • Robyn Render was welcomed back after her absence due to illness.
  • Brian thanked everyone for the support he received after his mother's passing.
  • The conference currently has 6505 registrants, 4157 are fully paid and we are expecting 500-600 walk-in registrants. This will be the biggest EDUCAUSE conference ever held.
  • Membership is now 92% paid. We are currently at 1953 members. There are over 40 new members since the last meeting.
  • The comments on the new Website have been very favorable. Improvements and refinements are continuing.
  • Brian brought to the Board the fact that he has been asked to serve on the Board for the American Council of Education. The Board enthusiastically endorsed his service in this capacity.
  • Brian discussed the EDUCAUSE presidential PD efforts. EDUCAUSE and AASCU will hold a second leadership conference at the University of Central Florida this coming summer.
  • Brian reported that the Core Data Survey now has 836 participants. The survey results were distributed to the Board with feedback requested.
  • Brian reported that several meetings concerning the future of the Frye Institute have been held with Nancy Davenport, president of CLIR, and the future looks good, at least for this year and next. Deans will be Nancy Davenport, Susan Perry, and Brian Hawkins.

Highlights of Senior Fellow Carole Barone's Report

  • Carole gave an IMS update. They are moving away from a focus on the production of new standards for interoperability to a focus on the integration of standards for interoperability. The IMS is going to launch an effort at developing and putting in place a practical compliance capability test.
  • Carole will be working in the coming year on models for sustainable and scaleable faculty support and new leadership styles in higher education.

Highlights of Vice President Cynthia Golden's Report

  • The general session speakers are confirmed for 2005: Karen Holbrook from Ohio State, Scott McNeely from Sun, and an ethics panel moderated by Randy Cohen of the New York Times.
  • Cynthia gave a summary from the September 30th AGAISS meeting. The day was spent on the professional development needs of the administrative computing community. It was noted that the EDUCAUSE conference provides the big picture information and context to the community. The next steps and recommendations are:
    1. revitalize and reinvent the CUMREC conference or end the affiliation,
    2. enhance the administrative computing content of all conferences,
    3. build community among the administrative/enterprise IT staff, and
    4. attempt to better coordinate event scheduling with other "must attend" conferences.

Cynthia will be meeting with the CUMREC board on Friday and this item is a topic on the AGAISS agenda this week.   If the conference is to continue, all agree that the name CUMREC must go.

  • The 20/20 group is moving ahead and some individuals have been identified for participation. The goal is to convene the group early in 2005.

Highlights of Vice President Richard Katz's Report

  • ECAR now has 302 subscribers and 3000 bulletin recipients. A cooperative agreement with NERCOMP will bring in 17 new subscribers.  In 2004 ECAR will exceed the financial goals approved by the Board of Directors. 
  • Recently, ECAR research on students and IT was featured in the Chronicle of Higher Education.
  • The IT Alignment Study is generating a great deal of interest and its abstract was the most frequently "hit" abstract on the EDUCAUSE site - ever! 
  • The ECAR study of student uses of IT was released in October and is now the most frequently consulted abstract on the EDUCAUSE site with nearly 1900 hits in the past 30 days.  This study has generated unprecedented interest at the presidential/chancellorial level. 
  • TheECAR study on IT Fundingis complete and will be published in December.  Interest in this study is expected to be high.
  • Building on its success, ECAR will attempt to increase its output of major studies in 2005.  Topics include: (1) network communications; (2) IT investment and business process performance; (3) Business Intelligence; (4) IT support for research; and (5) The 2005 ECAR study of students and IT in higher education.  In 2006, ECAR will release major reports on Open Source in higher education, and on Identity Management.
  • During this reporting period, ECAR introduced Roadmaps, a new product position for an executive audience.  By all accounts, Roadmaps have been a homerun and are very well received. Roadmaps are provided in hard copy and online at no cost to all EDUCAUSE members.  Ellen suggested that institutions be given permission to reprint the Roadmapslocally.

Highlights of Vice President Mark Luker's Report

  • EDUCAUSE received a grant of $120,000 from the federal government for the further development of the Higher Education Bridge Certification Authority, HEBCA.
  • Issues of identity management across institutions are becoming increasingly important in all sectors. Three new coordinating groups for identity management are claiming additional staff attention in the DC office.
  • Two venders in addition to VeriSign have now expressed interest in providing certificate services for higher education.
  • The Security Task Force has joined industry and government in promoting October as National Cyber Security Awareness Month. Rodney Peterson is hosting a cyber security workshop for small colleges at EDUCAUSE 2004.
  • One of the hottest current issues in the policy arena involves proposed extensions of CALEA, the Communications Assistance for Law Enforcement Act, to required simplified access by law enforcement agencies to VOIP and other communications on the Internet and, possibly, campus networks. EDUCAUSE is leading a campaign of twelve associations and two individual universities in preparing a formal response to the FCC.

Highlights of Vice President Diana Oblinger's Report

  • Diana distributed the NLII Annual Review. The Review serves as collateral for the membership drive. NLII currently has 104 members.
  • The Fall Focus session concentrated on learning space design.
  • NLII is beginning a series of executive white papers and the first is a pilot entitled Leading the Transition from Classrooms to Learning Space.  The paper was distributed at the meeting.
  • NLII is trying to improve the flow of its information into EDUCAUSE proper. The Fall Focus Session led to an EDUCAUSE Live session and pre-conference seminar on learning space design. Learning space design will also be presented at regional conferences.

Financial Update

We are currently $567,000 ahead of budget. The [email protected], ECAR, and regional and special topic conferences programs are all doing significantly better than budgeted.

Our investments are remaining steady in the unsettled market, but this record attendance at the annual conference will improve our bottom line.

Investment Update

Nothing out of the ordinary to report, our investments are tracking with market performance.

Approval of EDUCAUSE 2005 Budget

Motion: Moved that the revised budget, showing a surplus of $3,223 for 2005, be approved.
Motion made by: George Strawn
Seconded by: Robyn Render
Passed by unanimous vote

Approval of the 2005 Program Plan as reviewed and amended.

There was some discussion of local professional development opportunities. Emphasis will be placed on hot topics, short travel distances, and low cost. Topics might include learning space development, security, leadership and management, and open source technologies.

Motion: Moved that the 2005 Program Plan, as discussed and amended, be approved.
Motion made by: Susan Perry
Seconded by: Ellen Waite-Franzen
Passed by unanimous vote

Approval of a new appointed Board member

Motion: Moved that Peggy Plympton be appointed as a member of the       EDUCAUSE Board from January 1, 2005 through December 31, 2008.
Motion made by: Perry Hanson
Seconded by: Susan Perry 
Passed by unanimous vote

Election of Board Officers for 2005

The following individuals were elected to Board offices for 2005:

  • Perry Hanson, Chair
  • Kathy Christoph, Vice Chair
  • Robyn Render, Secretary
  • John Bucher, Treasurer

Approval of Required Resolutions

Motion: Moved that the following banking resolutions be approved.
EDUCAUSE BANKING RESOLUTIONS, effective January 1, 2005
Wells Fargo Bank of Boulder, CO, Checking; Wells Fargo Brokerage Services, Money Market, Federal Securities, Repurchase Agreements, and Certificate Accounts--Signature Resolution

"RESOLVED, That Perry Hanson, Chair; or John Bucher, Treasurer; or Brian L. Hawkins, President; or Richard N. Katz, Vice President; or Mark A. Luker, Vice President; or Denton K. Farnsworth, Director, Administrative Services; or Susan A. O'Rourke, Office Manager; of this organization; be and are hereby authorized to withdraw funds of this organization from said Wells Fargo Bank of Boulder checking, money market, federal securities, repurchase agreements, and certificate accounts by transfer to other EDUCAUSE bank accounts and upon checks of this organization, signed as provided herein with signatures duly certified to said bank by the Director, Administrative Services of this organization, and said bank is hereby authorized to honor and pay any and all checks so signed, including those drawn to the individual order of any officer or any other person authorized to sign the same. Glenn Derbeck or Don Smith of Great West Life Flexible Benefit Administration are hereby authorized to withdraw funds of this organization from said Wells Fargo Bank of Boulder checking account upon checks of this organization, signed as provided herein with signatures duly certified to said bank by the Director, Administrative Services of this organization, and said bank is hereby authorized to honor and pay any and all checks so signed. Any check exceeding ten thousand dollars ($10,000) requires two authorized signatures."

Wells Fargo Bank of Boulder, CO, Safe Deposit Box--Access Resolution

"RESOLVED, That a safe deposit box at Wells Fargo Bank of Boulder be leased in the name of EDUCAUSE from said institution under the terms of the printed lease forms prescribed by said institution, that such lease agreement in behalf of EDUCAUSE shall be executed in its behalf by any of the following officers of this company: Perry Hanson, Chair; or John Bucher, Treasurer; or Brian L. Hawkins, President; or Richard N. Katz, Vice President; or Denton K. Farnsworth, Director, Administrative Services.  RESOLVED FURTHER, That any of the above persons will have the right of access to such box and will have the right to remove from and /or add to contents thereof and have full absolute control of the same, and that this company hereby waives any liability of said institution arising out of the exercise by any said named persons of the powers herein granted.  RESOLVED FURTHER, that neither cash nor other negotiable assets will be stored in the Safe Deposit Box."

Motion made by: Susan Perry
Seconded by: George Strawn
Passed by unanimous vote

Discussion and update on the NLII and new directions

NLII was launched in 1994 with a focus on learning infrastructure. In August, a planning group for NLII began a strategic planning process; the results are presented in the Board book. The environment has changed since the start of NLII and it is time for NLII to reposition itself. The suggested mission of NLII going forward is leveraging IT innovation across the learning enterprise. Within that mission the focus will be on learners and successful learning. The emphasis of the NLII will remain on institutions and their efforts to foster student learning. NLII will attempt to link to all relevant constituencies, including students. Susan Perry suggested that a category for instructional librarians be created. Robyn Render clarified that for practical purposes, not all academic disciplines would be approached for participation.

NLII has developed a new set of products/services as well as a new value proposition the emphasizes three points: awareness, enablement, and integration.

A new dues structure is proposed. The full membership with annual dues of $5,000 continues, but the proposal is to add an affiliate membership, providing fewer benefits, for $3,500.

It was also proposed that the name be updated, changing from the National Learning Infrastructure Initiative to the EDUCAUSE Learning Initiative.

The NLII will need to partner wisely with other groups particularly when working on issues such as assessment because EDUCAUSE is not an assessment expert. Greg expressed a concern that course management systems are confusing and need much more work before we move away from them. Greg reiterated his concern that we're stepping outside our area of expertise. Ellen indicated that IT staffs have expertise in learning that has not yet been captured and that could foster learning.

It was stated that NLII has become, or should become, the place for individuals to discuss the learning issues that aren't discussed anywhere else.

Update on Open Source efforts

Richard Katz distributed a handout showing the Open Source activities at EDUCAUSE during 2003-2004. The handout contradicts the innuendo that EDUCAUSE has been absent in this arena. The fact is that EDUCAUSE has been very active on the Open Source initiative. One of the first local PD offerings for 2005 might be on Open Source. We do need to do a better job of packaging and publicizing what we're doing. Part of our plan for participation requires that we have the right partners. The likely choices for those partners are the Joint Information Systems Council of the UK, Sakai, OSPI, and Chandler. We will have to work well with those partners and with corporations for a successful outcome. Middleware and Open Source will also need to work well together. EDUCAUSE will not endorse any particular initiative. Board members expressed the sentiment that EDUCAUSE was pursuing precisely the correct approach in this complex area.

New Business

A planning retreat is the focus on the January Board meeting.  Richard briefed the Board on a proposed approach for this planning retreat.  He described discussions that had been going on within the EDUCAUSE executive team vis-à-vis the association's competitive positioning for the future.  The executive team has concluded that great organizations remain great because they undergo regular critical self assessment and – when appropriate – reinvention.  Further, EDUCAUSE executives have observed the emergence of new competition on the heels of the recessionary economy in higher education.  Organizations like Syllabus have repositioned their mission and products precisely to compete for EDUCAUSE corporate and institutional support, while others have launched new magazines, electronic newsletters, conferences and other activities in the domains traditionally served by EDCAUSE.  While rising competition is likely and healthy, EDUCAUSE executives recommended that the January Board meeting be devoted to a competitive analysis and to a discussion of areas for potential repositioning.  It was advised that such a session would be enhanced through professional facilitation and Richard recommended Phil Goldstein, ECAR fellow and former PwC partner in this role.  There was consensus that this is the proper direction for January planning retreat.

Executive Session

Adjournment

Next Board Meetings

Wednesday, January 26, 2005 in New Orleans, Louisiana, from 8:00 a.m. – 5:00 p.m.

Thursday, April 7, 2005 in Washington, D.C., from 12:30 – 5:00 p.m.