| Table 1: Capturing stakeholder input | ||
|---|---|---|
| STAKEHOLDER | VIEW OF PRESENT | NEEDS FOR FUTURE |
| Trustees | Information is dated Financial statement are hard to read Budget and expenditures don't reconcile | Less data, more information A "unified" budget across all funds Better cost information | President | Every information request is ad hoc Information is dated Can't tell if institution is overspending Too many transactions | Financial analysis tools More timely information More cost information |
Academic Officers, Academic Business Officers | Lack of timely expense information Complex and aggravating fiscal closing processes Difficult to track expenses versus budgets Noncompliance with federal terms and conditions Weak or nonexistent analytical tools | More local accountability demands better financial analysis tools and work Improved compliance monitoring on contracts and grants Reduction in departmental shadow systems |
Chief Technology Officer | Legacy systems expensive to maintain Data integrity concerns Expensive report generators Diverse desktop platforms Incomplete network connectivity Legacy systems impede progress toward new architecture | User-supportable systems Enter data once, use many times Customizable online reporting Common graphical user interface, seamless interoperability Robust and ubiquitous campus network Scalable and portable applications |
Chief Financial Officer | Information is dated Financial performance hard to convey Expensive report generators Diverse desktop platforms Incomplete network connectivity Legacy systems impede progress toward new architecture | User-supportable systems Enter data once, use many times Customizable online reporting Common graphical user interface, seamless interoperability Robust and ubiquitous campus network Scalable and portable applications |
Technology Staff | High-maintenance legacy systems Increasing user independance Pressures to reduce reliance on mainframe Pressure to adopt client/server models Batch systems | Increased system modularity Increased integration among systems Online systems, reliance on networks Graphic interfaces, heterogeneous platforms Support for distributed computing |
Faculty | Lack of timely expense encumbrance and balance information on grants and contracts Confusing written financial reports Information not easily accessed from multiple platforms | Timely online information Online purchasing Checkbook-register ease of use Automated controls for compliance with different contract terms and conditions |