SOGI data can be useful and appropriate in various contexts but must be handled according to relevant privacy and ethical guidelines. In all contexts, ensure that communication is inclusive and does not exclude or alienate individuals. Use gender-neutral language where appropriate and be sensitive to diverse perspectives.

Following are examples of appropriate uses for gender and demographics data:

• Providing accurate information on name and pronouns helps guard against deadnaming (i.e., using someone's former name if they have changed it), misgendering (i.e., referring to someone as the wrong gender), and referring to someone using incorrect pronouns; which can lead to a more welcoming environment and removes the burden from trans and nonbinary people to continually correct people.
• In some instances, SOGI data is shared for institutional data reporting:
  • Required data analysis for funding agencies (federal, state, local government): Colleges and universities analyze SOGI data to identify trends, disparities, and areas where LGBTQIA+ individuals face challenges or discrimination within the institution. Ensure that the data is appropriately anonymized and disaggregated to protect individuals while still allowing meaningful analysis.
  • Institutional harassment/incident reports: The Clery Act requires colleges and universities to report campus crime data, support victims of violence, and publicly outline the policies and procedures they have put into place to improve campus safety.
  • Annual impact reports: Annual or periodic reports that summarize the findings of SOGI data-collection efforts and their impact can be valuable for transparency and accountability for the institution to maintain reputation/brand.
  • Institutional action plans that focus on societal competencies: Developing action plans based on the data can help address identified challenges and create a welcoming campus climate, demonstrating societal and cultural competencies.
  • Demographic data: Some government or accrediting bodies may require institutions to collect and report demographic data for regulatory and compliance purposes. For example, government agencies may require data on sex assigned at birth.
• Colleges and universities sometimes incorporate SOGI data collection and reporting (in aggregate) into broad diversity and inclusion efforts through publications and policies to create a more inclusive and equitable learning environment for all members of the campus and surrounding community. Engaging with LGBTQIA+ stakeholders in the process ensures that their voices and perspectives are included and respected in creating a great campus culture, provided that a commitment to protecting and securing data is not compromised along the way.
• Institutions can use SOGI data to inform the development and evaluation of diversity initiatives, monitor the inclusivity of the student body, and ensure equity in admissions practices; in employee hiring, promotion, and retention; and in public participation in institutional programs and events.
• Researchers and policymakers may use demographic data to study trends in student enrollment, academic performance, and graduation rates across different groups to identify potential disparities and develop targeted interventions.
• SOGI data can be used to assess the safety needs of the campus community and implement appropriate security measures.