Board of Directors Meeting Minutes, April 12, 2001, Washington, D.C.

Attending:Board members Diane Balestri, Ronald Bleed, Joel Hartman, Brian Hawkins, Joanne Hugi, Joel Meyerson, Susan Perry, Donald Riley, Steven Relyea, Martin Ringle, and Amelia Tynan.

Also Present:Staff members Carole Barone, Richard Katz, Julia Rudy, and Steve Worona.

Clifford Lynch, CNI Director, joined the meeting to deliver a CNI report; Dave Staudt made a lunch-hour presentation about AN-MSI programs; Randy Richter, Colleen Keller, and Julie Rudy made a lunch-hour presentation and demonstration of new EDUCAUSE technology and electronic information products and services, and Carole Barone demonstrated the Ready Framework. Nancy Hays and Teddy Diggs also were present briefly for introductions to the Board.

The EDUCAUSE Board of Directors meeting was called to order by Chair Ron Bleed at 8:30 a.m. on April 12, 2001.

Motion:That the minutes from the January 2001 Board meeting be approved.

Motion made by:MartyRingle
Seconded by:Joel Hartman

Passed by unanimous vote

I. Reports

Highlights of Clifford Lynch's CNI Program Report

Clifford Lynch, Executive Director of the Coalition for Networked Information, presented a summary of activities, seeking input from the board about programmatic initiatives so that CNI could factor that into planning for next year's program.

  • CNI membership remains constant at about 200 members, with a little churn the last few years. CNI typically loses and gains several members a year, with a slight net increase. New members tend to be from the corporate sector.
  • CNI's budget is about a million dollars a year, based on member dues; the organization has enjoyed balanced budgets on a consistent basis.
  • The CNI Spring Task Force meeting just ended, with a record attendance of nearly 400 people. Informal comments indicated it was a successful meeting, reaching broadly across the various communities that are engaged in networked information activities, with evaluation forms yet to be reviewed.
  • The Fall Task Force meeting is scheduled for November 29-30 in San Antonio.
  • Every other year CNI holds a joint meeting with the U.K. Joint Information Systems Committee (JISC). It will probably be in late June of next year. This shared meeting has proven to be very valuable in building collaborations between the U.S. and U.K. developers. The U.K. is currently making heavy investments in digital libraries and distance education.
  • The Paul Evan Peters Award winner this year will go to Vinton Cerf and he will likely do the address at the Spring Task Force meeting in 2002 in Washington, D. C.
  • Digital Preservation. CNI continues to invest in work in this area, working in partnership with ARL and CLIR, focusing especially on preservation of journals as they become digital. There is no archival strategy that has the confidence of the community so these journals are being published in both forms. Unfortunately this is acting as an inhibitor to scholars truly using the media effectively.
  • Authentication. Quite a bit of effort is being spent in this area. There is increasing recognition that this is an institutional problem of how to manage identity and make sure it's not a barrier to sharing across institutions. CNI is working closely with other organizations on this one because it is boundary spanning. Two foci drive CNI's interest in authentication and authorization, one for commerce in electronic content (site licenses between institutions and scholarly publishers) and the other for cross-institutional research sharing.
  • CNI is collaborating with Internet2, specifically in the area of content-based applications and managing audio and streaming video.
  • A collaboration exists with Dartmouth to develop a Web-based set of resources focused on the challenges and issues surrounding the development of instructional technology centers, which serve as a focal point for multi-disciplinary collaborations (CNI is working with institutions to get planning materials, mission materials, and architectural materials for the Web site.)
  • A collaboration with the NLII and the Flashlight Project in the area of assessment (An in-person meeting in Boulder will be followed by a moderated three-month communities of practice discussion around this topic.)
  • Susan Perry, Larry Levine, and Richard West are the current representatives of EDUCAUSE on the CNI Steering Committee; West has been asked to serve one more term and continue as chair.

Highlights of President Brian Hawkins' Report

  • Publishing and Communications has been split into two directorates, with Nancy Hays being appointed Director of Publishing, and a new person being sought for communications. Two individuals are scheduled to visit the Boulder office in ten days for the Communications position.
  • The search for an Executive Coordinator of PD is near completion, after narrowing a national field down and with finalists scheduled for interviews. It is important that this position be filled by a distinguished and respected person from the field to keep our PD program at a continually refreshed level.
  • The 2001 Current Issues survey has been completed and a summary will be published in the next issue of EQ. An "executive reading list" has been drafted, with one seminal article identified for each of the top ten issues.
  • EduTex was a great success, with 275 people attending; the Southeastern regional is scheduled for June; the program committee meeting for the first Mid-Atlantic conference in December has been held. Evaluations for EduTex were positive. We have begun to standardize evaluations for all conferences so that better data analyses can be conducted.
  • The Member Services Committee chair spent a day in Boulder. This committee will do a series of analyses to help us evaluate and improve member services, and to review the EDUCAUSE Balanced Scorecard.
  • The 2001 Program Committee will meet later this month in Boulder. One criticism from last year is that there weren't enough top-level presentations on the program and that it was very grass roots. So EDUCAUSE will again include a set of "featured speakers" with expert views on key issues.
  • There have been a series of dialogues between EDUCAUSE and NACUA. Increasingly, campus policy issues involve attorneys and we need to work more closely with this professional association. NACUA and EDUCAUSE will explore trading sessions at our respective meetings and cooperate on joint task forces.
  • David Ward, former Chancellor of the University of Wisconsin - Madison, has been announced as the new president of ACE.
  • We are well on the way to completing the Balanced Scorecard report for the past year, with most sections completed. In seeking to learn how effective EDUCAUSE is, we conducted a survey of all associations with whom we have cooperative efforts or partnerships. The results were outstanding!
  • Don Spicer was program committee chair for first year of the Mid-Atlantic regional and Joy Hughes will be chair for the following year.
  • John Bucher from Oberlin will chair the EDUCAUSE 2002 Program Committee.

Highlights of Vice President Carole Barone's Program Report

  • NLII did an online technical briefing about IMS in February and has scheduled another one in cooperation with IMS, NLII, and I2 in the fall.
  • The first paper in the ACE/EDUCAUSE publication series is in press. Judith Eaton, President of CHEA, is doing the second one on assessment, and John Hitt, President of the University of Central Florida, is doing the third one on leadership.
  • Last year's NLII Fellow, Paul Hagner, continues to get invitations to speak, some from the disciplinary societies. He recently spoke at the AAMC meeting and keynoted a faculty workshop for the CIC, he and Carole will be on a panel at the Political Science Association's conference.
  • Carol Twigg's latest monograph from the Center for Academic Transformation will be sent on a complimentary basis to all EDUCAUSE primary reps and all NLII members.
  • NLII is hoping to establish a close relationship with the Mellon Foundation's Regional Centers project.
  • There were three focus sessions planned for this year, and NLII plans to continue this approach as long as the sessions continue to be stimulating. About 25-35% of the attendees are faculty members, with some small percent of the same people attending each session.

Highlights of Vice President Richard Katz's Program Report

  • Richard expressed his appreciation for the very positive comments he has received about his ECAR plan.
  • The new EduTex conference was a big success, with the program committee all volunteering to continue to serve for next year.
  • The Southeast conference program will be held June 27 - 29, with John Hitt and Diana Oblinger being the keynote speakers.
  • EDUCAUSE recently published the proceedings of the Forum for the Future of Higher Education. Joel Meyerson's requirement was for this to be a "signature piece, like Daedalus," and he felt the result met that request.
  • Richard has been doing a lot of traveling and a lot of writing; he was recently asked to write a 1,000-word article for The London Times.
  • The book that resulted from last year's EDUCAUSE/NACUBO E-Business Forum has just gone into production; it is being published by Jossey-Bass with sponsorship from Oracle and KPMG Consulting.
  • EDUCAUSE and NACUBO are putting together another forum, May 17-18 in Phoenix, immediately following CUMREC, on the topic of new business architectures. Forty-six CIOs/CFOs have registered. Steve Relyea will kick off this meeting, which will focus on the economic, business, IT, and policy issues related to this topic. We look forward to an equally rich outcome in generating downstream materials.

Highlights of Vice President Mark Luker's Program Report

  • The Networking 2001 meeting enjoyed good attendance and reaction to the program was also quite positive. A more formal evaluation will be forthcoming later.
  • Ten institutional members went up to Capitol Hill after the Networking 2001 meeting to discuss common talking points and appropriate ways to address their legislators on key issues, to meet with staff of the House Science Committee, and then to visit their own Congressional delegations.
  • The Department of Commerce has announced its intent to reach an agreement making EDUCAUSE the manager of the .edu domain. The proposal for this agreement is now in layperson's terms and needs to be converted to legal wording. A major political win is to allow community college entry into the domain from the onset of this new arrangement, a key demand that EDUCAUSE sought. There will be a public discussion to address rules of membership in the domain and to suggest changes, which would then have to move through a policy board consisting of the presidents of ACE, NACUA, and EDUCAUSE, staffed by the DC office. The agreement is that Commerce will continue to have a say in the governance of the domain; EDUCAUSE will not have total control.
  • With regard to the K-20 Internet2 project, there has been a staffing change, with the project now under the leadership of Gary Bachula. Two volunteer leaders, Bill Mitchell and Louis Fox, both of whom have great experience in their states, are leading the discussions now. Currently they are working through defining what the project actually is.

II. Business Agenda

1.ECAR discussion

The board concurred that the new business plan is much improved over the initial draft presented in January. Richard expressed his appreciation for the very good input he received from the board in this regard. The issues raised at the last meeting had to do with long-term feasibility and the changes made were perceived as being quite positive. Putting this on a five-year timeline gives us the opportunity to do the market research in a live situation and to minimize risk on the part of EDUCAUSE. Richard shared the following information:

  • There has been no formal marketing to date but we are hearing that campuses are ready to join. It would have been easier to garner corporate sponsorship dollars a year ago, but Richard so far is not actually having trouble getting corporate members to sign on.
  • The business plan is deliberately conservative. If we get more revenue than anticipated, we can change the business plan accordingly.
  • Eduventures sponsors three conferences per year, one of which is a worldwide conference in British Columbia. At A-level membership, subscribers will have access to one of the three. The one in November is on new business models to support e-learning.
  • EDUCAUSE is evaluating the rollout model, attempting to make ECAR subscriptions extremely attractive and with an extremely attractive value proposition.
  • There is a $1.5 M exposure in that the grant monies are written in but not yet confirmed, although management is quite positive and confident this will occur.
  • The July 1 timeframe is when we would go to the membership with a formal marketing push, and the first product would be delivered at the annual conference.
  • ECAR research bulletins will be disseminated fairly quickly -- 5-10 as an initial welcome product. This is doable as these are coming directly from Eduventures and from ECAR staff. Members will have access to their site directly, but these bulletins will come through ECAR.
  • There may be a question about how sustainable Eduventures' product is, since many of their members are e-learning companies, which are not doing very well. However, ECAR will not be dependent on Eduventures for success. And we do recognize that they need to develop a better business model, which Richard will talk with them about.
  • The dominant model for information of delivery is Web-based, but we are reviewing the need for paper documents. The think pieces perhaps need to be printed for provosts and presidents.
  • We are trying not to compete with Gartner as we would like to keep our partnership with Gartner intact. We will be able to offer a product that is different from Gartner's and fills a niche they are not currently filling.

Motion: That the ECAR Program and its associated budget be approved and endorsed, as discussed.

Motion made by:Mely Tynan
Seconded by:Multiple seconders

Passed by unanimous vote.

2.Financial update and review of 2000 audit and management letter

There is nothing remarkable in the audit or financial statements. The annual management letter had no significant findings, and was an unqualified report.

3.Investment update

In retrospect, it was a very good decision not to move aggressively into the technology market, given the state of the market right now.

4.Consideration and approval of the 2001 Policy Program

Mark reviewed the policy program basics, explaining that the principles developed after the merger are still in place and still relevant. He also reviewed the policy grid and an example letter written by EDUCAUSE speaking out against the reallocation of the spectrum band reserved for ITFS for Advanced Wireless Services.

Mark provided some highlights after reviewing the policy program basics.

  • EDUCAUSE is playing a very important role in supporting the Higher Education Alliance for Information Technology. This is a good relationship, in which EDUCAUSE functions in an advisory role; it also gives the higher education community a chance to resolve any disagreements "in-house" before putting them before legislators.
  • Mark shared the materials provided to those [email protected] members who visited the Hill to speak to their legislators. Included were materials describing the TEACH Act. He explained our role in developing this legislation, which tries to preserve in the digital environment the rights that higher education historically has been granted to use copyrighted materials for educational purposes.
  • With regard to access to technology for disabled persons, EDUCAUSE is carefully tracking one piece of legislation that is now on hold. We are aware that our own Web site could be more accessible and that will be part of our redesign.

Motion: That the 2001 policy priorities as discussed be approved

Motion moved by:Susan Perry
Seconded by:Diane Balestri

Passed by unanimous vote.

5.Adjournment

The meeting was adjourned at 2:40 p.m.

The next Board Meeting will be held Friday, August 3, in the EDUCAUSE offices at 4772 Walnut St., Suite 206, Boulder, Colorado, from 8:00 am - 5:00 pm