IT Spending and Staffing | CDS Interactive Almanac

EDUCAUSE data help you identify practical ranges for budgets and staffing by benchmarking against your peers' resource allocations. To help communicate the value of these data, our most popular benchmarks are summarized and made available to the entire higher education community.


What is a practical range for central IT budget?

Nearly one-third (32%) of institutions plan to increase central IT operating spending next year. Over one-third (37%) of institutions plan to increase central IT capital spending next year.

In the 2020/21 fiscal year,* central IT departments' expenditures amounted to about 4.2% of their institution's total expenditures.

The median amount of this spending was about $7.7 million, and the median amount of funds that IT departments spent per student was $1,316.

Anticipated changes in operating spending by Carnegie class: Community colleges; Bachelor's instituitions; Private master's institutions; Pubilc master's institutions; Private doctoral institutions; Public doctoral institutions
Central IT spending as a percentage of institutional expenditures by Carnegie class: Community colleges; Bachelor's instituitions; Private master's institutions; Pubilc master's institutions; Private doctoral institutions; Public doctoral institutions

* We define fiscal year as the most recent fiscal year ending before September 1, 2021, for data collected in the 2021 CDS cycle.
Based on 401–409 reporting US institutions. Updated Feb. 2022.
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What is a practical range for staff size?

40% of institutions plan to increase central IT staffing in the next fiscal year.

In the 2020/21 fiscal year, central IT departments' staff represented roughly 4.2% of all staff at their institution.**

Campus IT departments employed a median of about 6 student employee FTEs.

Anticipated changes in staffing by Carnegie class: Community colleges; Bachelor's instituitions; Private master's institutions; Pubilc master's institutions; Private doctoral institutions; Public doctoral institutions
Central IT staff FTE by Carnegie class: Community colleges; Bachelor's instituitions; Private master's institutions; Pubilc master's institutions; Private doctoral institutions; Public doctoral institutions

** Staff numbers are reported as full-time equivalent (FTE)—FTE represents 40 working hours per week over the course of the full fiscal year.
Student FTEs are also reported as 1 FTE = 40 hours of work per week; so 4 students working 10 hours per week = 1 FTE.
Based on 400–409 reporting U.S. institutions. Updated Feb. 2022.
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What's important to know now?

In the 2020/21 fiscal year, IT departments spent a median of $231 per staff member on professional development.

Over one-third (36%) of new central IT hires were from underrepresented groups.

Nearly one-tenth (8%) of central IT staff departed in the past year.

Central IT professional development spending per central IT staff FTE by Carnegie class: Community colleges; Bachelor's instituitions; Private master's institutions; Pubilc master's institutions; Private doctoral institutions; Public doctoral institutions

Based on 281–377 reporting U.S. institutions. Updated Feb. 2022.
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Get more out of your data.

This interactive almanac provides a comparison of metrics across institutional type. You can unlock the true value of Analytics Services data when you:

  • Create custom peer groups based on a range of more than 40 institutional and IT characteristics.
  • Submit data to our annual survey and gain access to specific benchmarks based on institutions like your own.

Benchmarks are available for 479 institutions.

Visit our institutional participants page to review the
list of institutions that have participated in our survey since 2015.

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