IT Spending and Staffing | CDS Interactive Almanac

EDUCAUSE data help you identify practical ranges for budgets and staffing by benchmarking against your peers' resource allocations. To help communicate the value of these data, our most popular benchmarks are summarized and made available to the entire higher education community.


What is a practical range for central IT budget?

Nearly one in five (16%) institutions plan to increase central IT spending next year.

In the 2019/20 fiscal year,* central IT departments' expenditures amounted to about 4.3% of their institution's total expenditures.

The median amount of this spending was about $7.9 million, and the median amount of funds that IT departments spent per student was about $1,255.

 

* We define fiscal year as the most recent fiscal year ending before July 1, 2020, for data collected in the 2020 CDS cycle.
Based on 472–478 reporting US institutions. Updated Dec. 2020.
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What is a practical range for staff size?

18% of institutions plan to increase central IT staffing in the next fiscal year.

In the 2019/20 fiscal year, central IT departments' staff represented roughly 4% of all staff at their institution.**

Campus IT departments employed a median of about 9 student employee FTEs.

 

** Staff numbers are reported as full-time equivalent (FTE)—FTE represents 40 working hours per week over the course of the full fiscal year.
Student FTEs are also reported as 1 FTE = 40 hours of work per week; so 4 students working 10 hours per week = 1 FTE.
Based on 472–479 reporting US institutions. Updated Dec. 2020.
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What's important to know now?

In the 2019/20 fiscal year, IT departments spent a median of $823 per staff member on professional development.

Central IT departments hired an average of about 2 staff FTE from underrepresented groups.

In the 2019/20 fiscal year, 50% of institutions reported permanent impacts on IT spending due to COVID-19, while 33% reported permanent impacts on staffing due to COVID-19.

 
 

Based on 251–433 reporting US institutions. Updated Dec. 2020.
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Get more out of your data.

You can unlock the true value of this data by participating in our annual survey to gain access to specific benchmarks based on institutions like your own. Benchmarks are available for 523 US institutions and 42 non-US institutions from 17 countries.

Visit our institutional participants page to review the
list of institutions that have participated in our survey since 2015.

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