Primary Representative Toolkit

Managing Your EDUCAUSE Membership

Your role as Primary Representative is vital—helping your organization get the most out of EDUCAUSE membership.

We're here to help you. Below we've put together the tools you need to inform your colleagues about membership and help them engage with all the resources available to them:

• Your role as Primary Representative
• Your special access, support, and recognition
• Five quick ways to get your campus engaged
• Optional roles available to designate to colleagues, including an EDUCAUSE Ambassador

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Your Role as Primary Representative

Role	Definition of Role	Responsibilities
Primary Representative	Primary contact for EDUCAUSE membership.	Inform organization of membership and share EDUCAUSE program/resource announcements Assign colleagues to roles in your organization's EDUCAUSE roster and keep your organization's roster up-to-date Add colleagues to your EDUCAUSE roster who should be informed of membership and receive EDUCAUSE communications Complete surveys Vote in the annual EDUCAUSE Board of Directors election Pay annual membership dues

Reviewing and updating your organization's roster of representatives helps ensure your organization gets the most out of its membership.

Please notify your designated representatives and EDUCAUSE Ambassador that you have added them to the EDUCAUSE roster and note that they have the option to opt out at any time.

Review and Update Roster

 

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Special Access, Support, and Recognition

As Primary Representative, you have special access to:

• A dedicated EDUCAUSE Member Relations Specialist to help you navigate EDUCAUSE resources. Contact the Membership Team for any questions you may have.
• Periodic calls with our programs and services teams to get your questions answered and help shape the future of our offerings.

• An email signature addition to promote your role as a key liaison for EDUCAUSE resources and information:

  EDUCAUSE Primary Representative for [insert institution]
  Did you know our organization is an EDUCAUSE member? Contact me for information on research, resources, and events you should know about.

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Five Quick Ways to Get Your Campus Engaged

1. Announce Your Role

   Introduce yourself and your role to your colleagues, and let them know they have access to membership benefits. Simply download and share an email we've crafted for you by selecting the button below. (Your academic/teaching and learning, IT, security and privacy, research, library, and business staff can all benefit.)

   Announce My Role

   
   
 

2. Connect with Department Leads

   Copy and email the text provided below to your academic/teaching and learning, IT, security and privacy, research, library, and business department heads to make sure they know about your organization’s membership and to help them get their staff engaged in membership benefits.

   Email Department Leads

   
   
 

3. Create a Webpage on Your Site

   Help your entire organization quickly find the information they need about EDUCAUSE activities and resources by adding a webpage that provides an overview of EDUCAUSE on your IT website and campus eLearning/professional development sites (or link to our overview page). Don't forget the EDUCAUSE logo!*

   Download EDUCAUSE Overview

   
   
 

4. Share This Infographic

   Print and post this infographic around your campus or share it via email, social media, or other communication platforms your organization uses to showcase examples of how EDUCAUSE can help your colleagues.

   Download the Infographic

   
   
 

5. Share This Post on Social Media

   Share the post below on your organization's social media channels to spread the word about being an #EDUCAUSEMember.

   "Did you know we're an @educause member and everyone in our organization benefits? Find out more. #EDUCAUSEMember https://www.educause.edu/about/discover-membership/member-benefits"

   Tweet

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Optional Roles Available to Designate to Colleagues

Below are roles you can assign to colleagues to help you manage your membership and get your campus engaged in member benefits. If you have any questions, please contact our Membership Team.

Please notify your designated representatives and EDUCAUSE Ambassador that you have added them to the EDUCAUSE roster and note that they have the option to opt out at any time.

Review and Update Roster

Role	Definition of Role	Responsibilities
EDUCAUSE Ambassador (Optional)	Individual designated to inform your organization of membership and share program/resource announcements. Learn more about this role.	Inform organization of membership Serve as knowledge sharing liaison between EDUCAUSE and your organization
Roster Manager (Optional)	Individual designated to manage reviewing and updating your organization's roster.	Designate representatives who receive EDUCAUSE communications and keep your roster up-to-date

*The EDUCAUSE's trademarks, service marks, logos, trade dress and any other identifying mark or insignia (collectively "EDUCAUSE's Trademarks") should only be used in a manner that follows these incorporated guidelines to maintain brand integrity: (a) EDUCAUSE trademarks should not be used on a heavily textured, colored, or patterned background. (b) Keep the trademarks separate from other elements within the design space by maintaining a measure of white space around it, regardless of the medium. (c) EDUCAUSE should be written in all uppercase and, unless formally arranged in advance, any copy should avoid implying EDUCAUSE endorsement.